...you have an idea...

The Office of Sponsored Projects Development (SPD) is located in Brown Hall Room 200C. Periodically SPD will send email notices to PIs or departments announcing Requests for Proposals (RFPs) or solicitations from various funding agencies. The office also has access to a variety of websites listing funding opportunities. Some agencies will contact a PI directly regarding a request to submit a proposal.

 

...that turns into a proposal...

When you decide to respond to a request for proposal, please contact the Sponsored Projects Development office at proposals@nmt.edu  with a copy of the RFP. Sponsored Projects Development can assist researchers in budgeting and pricing proposals, providing you with current salary numbers and the current fringe benefit and overhead rates, and will be able to answer questions regarding other line items of direct costs. 

If cost sharing or matching is require, or if a subrecipient will be proposed, discuss those items with your Research Administrator. Internal approval of cost sharing is required prior to proposal routing, and there is specific documentation that must be acquired from  a proposed subrecipient prior to proposal submission. 

After the SPD Research Administrator has reviewed the budget and budget justification, the PI provides a completed Proposal Routing Sheet which includes a Conflict of Interest form and an Export Control Screening form, to accompany the budget, the budget justification, and the scope of work. Sponsored Projects Development will submit this proposal routing package for electronic approvals

If the proposal is to be submitted electronically through FastLane, grants.gov, NSPIRES, or other agency website, it is the PI's responsibility to do the data entry, and the PI should coordinate the electronic submission in advance with the SPD Research Administrator who is responsible for doing the actual submission. 

More information about the Office of Sponsored Projects Development can be found at https://www.nmt.edu/research/sponsored-projects/

Research forms including the proposal routing form can be found at https://www.nmt.edu/research/forms.php

 

...which becomes a project!

 When the award arrives, it should come to the Sponsored Projects Development team at awards@nmt.edu  where the terms and conditions of the award will be reviewed and negotiated if required. Sponsored Projects Development will submit the award to the Vice President for Administration and Finance for signature, return the document to the awarding agency for its signature if required.

Sponsored Projects Development (SPD) will notify Sponsored Projects Administration (SPA) who will set up a new Index (Fund) in the financial system, and notify the PI that the award is ready for use. 

Once fully signed, Sponsored Projects Administration provides fund management for the PI which includes

• approving financial transactions to ensure their compliance with agency provisions,
• invoicing and ensuring that NMT receives payment in accordance with the terms of the award,
• submitting and processing approved budget revisions,
•  processing any required correction of expenditures,
•  initiating an award to a subrecipient,
• preparing required financial reports,
• preparing close-out documentation (with the exception of the final technical report which is the responsibility of the PI),
• and overseeing any internal or external audits. 

 

...and by the way . . .

It is not really over until the funding agency closes out the award on their side, which could take several years! Please stay in touch with your Research Administrator throughout the process.