Overview of Changes to the Purchasing Card Policy

Overview of Changes to the Purchasing Card Policy:

- Format has been standardized to conform to the "Policy Development, Amendment and Rescindment Policy"

- Provides a handy card overview which includes applying for the card, discussion of default index and account, and training requirements
- Enhanced detail of Cardholder and Department Head responsibilities
- Instructions for lost or stolen cards; spending controls; how to handle credits, disputes and billing errors; and
- Card security and storage
- Process for termination or transfer of employees to another department
- Outline of the procedure for obtaining and utilizing the card
- Procedures for allocation of charges to other accounts
- Provides a discussion of restricted and prohibited card use, especially if federal funds are used for the purchase. A list of Restricted and Prohibited purchases, along with the 2 CFR 200 reference
- Instructions for using the card for travel expenses, prohibited expenses, and itemized receipts.
- Instructions for non-employee travel
- Violations and disciplinary actions along with a list of improper card use and what constitutes minor or major violations
- All forms are updated and included in the policy
- Final signature approval page