2009-2010 NMT Student Handbook
A Message from the President:
As President of New Mexico Tech, it gives me great pleasure to welcome you to one of the nation’s best public research universities. I assure you that the education you will receive here will prove to be a lifelong, rewarding experience.
Tech continually strives to provide an academic environment that is highly conducive to learning, thinking, and innovation. For 120 years, this institution has fostered and instilled discerning intelligence and proficient technical skills in all our students, challenging and inspiring them to do their best in work, life, and leadership.
In addition, campus facilities have grown tremendously in the recent past, most notably with the much-needed addition of the Fidel Student Services Center, which is destined to be a focal point of student life Tech.
As a responsible member of the Tech community, you have now assumed several rights and responsibilities, including respect for the rights of others, honesty and diligence in the classroom, accountability for all your actions and conduct, and, most importantly, the pursuit of excellence and integrity in everything you do.
The New Mexico Tech Student Handbook is perhaps the best source of reference about specific services, policies, and procedures concerning student life at this university. When used in conjunction with the current New Mexico Tech Catalog, this handbook will provide answers to most of the questions and concerns you may have regarding student and campus life at Tech.
As a conscientious individual and as a Tech student, you will be expected to act in accordance with the general campus rules, related regulations, and standards of conduct, as outlined in this handbook. In the unfortunate event that violations of Institute rules and regulations do occur, the Dean of Students or Associate Vice President of Academic Affairs will be assigned to resolve situations.
Your astute decision to attend Tech is the first step toward achieving your personal and professional goals. Your perseverance will provide the rest.
Daniel H. López
New Mexico Tech is an institute of higher learning that serves the people of New Mexico by integrating education, research, public service, and economic development through emphasis on science, engineering, and natural resources. Its mission is threefold:
- Helping students learn creative approaches to complex issues
- Creating and communicating knowledge, and
- Solving technical and scientific problems
Section I: Policies
General Campus Rules
The General Campus Rules attempt to clarify the types of conduct that shall be considered to affect adversely New Mexico Tech’s educational function. New Mexico Tech will not allow any conduct to disrupt community living on campus, to interfere with the rights of others to pursue their education, perform their duties and responsibilities, or participate in New Mexico Tech activities. Any conduct that does interfere with, or disrupts, the general campus educational purpose is subject to disciplinary action. In the following, the Dean shall mean the Dean of Students; the term shall also mean the Dean’s designated representative. The term number of days shall mean the number of school days.
Causes for Disciplinary Measures
1. Dishonesty or knowingly furnishing false information to the Institute;
2. Forgery, alteration, or misuse of Institute documents, records, or identification;
3. Use, possession, or distribution of narcotics, drugs, or alcoholic beverages, except as expressly permitted by law;
4. Possession or discharge of firearms, fireworks, or other explosives on Institute property, including student housing, except
as expressly permitted by law or regulation and in designated target areas;
5. Theft of, or damage to, Institute property, or causing injury to a member of the Institute community or a campus visitor;
6. Physical or mental abuse or coercion of any person on Institute-owned or controlled property, or at Institute-sponsored or
-supervised functions, or conduct which threatens or endangers the health, safety, personal rights, or dignity of any person;
7. Sexual harassment in any form. (Contact the Director of Affirmative Action and Compliance, -5645.);
8. Unauthorized entry to Institute facilities or use of Institute equipment;
9. Violations of rules governing residence in Institute-owned or -controlled property;
10. Violations of Institute policies or of campus regulations, including those concerning the registration of student organizations,
use of Institute facilities or time, place, and manner of public expression;
11. Obstruction or disruption of teaching, research, administration, disciplinary procedures or Institute activities, including public
service functions, or of other authorized activities on Institute premises; or
12. Violation of the laws of the State of New Mexico or of any other governmental body.
Statement of Policy
Tech’s primary purpose is education, which includes teaching, research, discussion, learning, and service. An atmosphere of free and open inquiry is essential to the pursuit of education. Tech seeks to protect academic freedom and build on individual responsibility to create and maintain an academic atmosphere that is a purposeful, just, open, disciplined, and caring community, to summarize the principles of community (Carnegie Foundation for the Advancement of Teaching, Boyer, 1990).
I. Student Discipline Policy
The Tech Student Discipline Policy has two primary purposes. First, it is intended to ensure that the student charged with disciplinary infractions is granted due process of law consistent with the principles of the U.S. Constitution. Due process means a fundamentally fair procedure based upon reasonable principles impartially applied. Second, the policy is intended to educate the student in question regarding the standards of conduct expected at Tech and throughout society as a whole. The campus judicial process is not intended to mimic a genuine adversarial court proceeding but is based upon sound judicial practices. Students violating General Campus Rules are subject to disciplinary action in accordance with the following procedures:
1. Bringing of Charges
Charges of violations of the General Campus Rules may be brought by any member of the student body or staff, including, but not limited to, members of the administration. Charges must be in writing, must specify the nature of the violation, and must give details as to time, place, and persons involved. This statement must be given to the Dean of Students within ten days of the incident(s) in question or the report of a violation.
2. Notification of Charges
Students charged with violations of the General Campus Rules must be notified in writing by the Dean of Students of the charge within ten school days of the bringing of charges. This notice must contain the particulars specified in the written statement of charges and a copy of this Student Discipline Policy.
3. The Dean of Students’ Investigation
The Dean or his/her designated representative will investigate the charges and may impose disciplinary penalties as stated in the “Disciplinary Action” section. The action taken shall constitute the Dean’s decision. Regardless of the action taken by the Dean, the student has the right of hearing and appeal.
4. Disciplinary Action
A student who is found to have violated a General Campus Rule may be subject to one or more of the following penalties:
· Costs for damage to school property
· Requirement to complete community service projects
· Suspension of the right to use Institute facilities for a period of time
· Removal from campus housing
· Disciplinary probation, not to exceed one calendar year (recorded in the student’s file in the Dean of Students’ Office)
· Interim suspension (see “Interim Suspension”)
· Disciplinary suspension, not to exceed one calendar year (recorded in the student’s permanent file in the Office of the Registrar)
· Permanent dismissal (recorded in the student’s permanent file in the Office of the Registrar)
If none of the above penalties is deemed appropriate, other disciplinary action may be imposed by the Dean of Students based on the violation(s). A student may be given an oral or written warning or statement that no disciplinary action is warranted. Disciplinary action may be taken in cases where students are convicted of breaking criminal or civil law off campus. The Dean may also proceed with disciplinary action against a student or students without waiting for the results of criminal proceedings. The decision whether or not to take action shall belong to the Dean.
5. Interim Suspension
At times, on the basis of his investigation, the Dean of Students may conclude that it is necessary to suspend a student immediately prior to a hearing on the matter. This may be the case when the student in question is dangerous to himself or herself, to others, or to property. Under such circumstances, the Dean, with the concurrence of the Associate Vice President for Academic Affairs, or, in his/her absence, a person designated by the Institute President, may impose an interim suspension pending written notice with a hearing to be set at a later date.
An interim suspension may not be imposed unless it is based upon facts which clearly show that the student’s continued presence on campus constitutes a danger to the student, to others, or to property. An interim suspension may not be based upon mere suspicion of guilt. Any student suspended on an interim basis has the right to a hearing before the Student Discipline Committee. The student suspended on an interim basis must present a written request for a hearing to the Dean of Students within five days of the effective date of the interim suspension. The hearing must be held within five days of the suspended student’s request for a hearing unless the student charged requests a delay, in which case the times specified in the following section shall apply.
The interim suspension shall terminate when the hearing is held. The Dean of Students may impose regular disciplinary penalties at this point in the proceedings.
Upon request by the Dean of Students or by the student charged and subjected to disciplinary action, the case will be heard by the Student Discipline Committee. Requests for a hearing before the Committee must be presented in writing to the Dean within five days of the effective date of the disciplinary action.
The hearing is not intended to be a full-fledged adversarial proceeding: it is intended to be a fair hearing with ample opportunity for both parties (the student and the Institute) to present the facts. The Institute will be represented by the Dean of Students or his/her designated representative.
The following procedures shall apply:
1. Both parties will be notified of the date of the hearing at least five days prior to the hearing (except in the case of interim suspension). In exceptional cases, the Student Discipline Committee may choose to hold the hearing at an earlier time, but only with the express agreement of both parties.
2. Both parties shall be permitted to inspect, at least 24 hours in advance of the hearing, any documentary evidence which the other party intends to submit at the hearing.
3. The party who is charged with violating the General Campus Rules is responsible for presenting his or her case; advisors (including attorneys) can be present but are not permitted to present arguments or evidence.
4. Both parties may question any witness who testifies at the hearing.
5. A tape recording will be made of the hearing. A more formal record by a court reporter may be arranged by either party at their own expense.
6. The hearing shall be private if so requested by the student charged.
7. The student charged is not required to testify in his/her own defense and failure to testify shall not be held against the student.
8. The Student Discipline Committee will base its findings and decision solely on the evidence presented at the hearing.
9. The Student Discipline Committee shall give a written copy of its findings and decision to the parties within a reasonable amount of time. A copy of the findings and decision will also be kept on file in the Dean of Students’ Office.
10. The Student Discipline Committee may affirm, reverse or modify the decision of the Dean of Students. The decision of the Student discipline Committee shall be final unless appealed and reversed or modified.
Either the student charged or the Dean of Students may appeal the decision of the Student Discipline Committee. This appeal, which must be in writing, will be sent to the Vice President for Student and University Relations of the Institute within ten days of the date of the Student Discipline Committees written decision. If the Dean of Students and the Vice President for Student and University Relations are one in the same, the appeal will be made to the President.The President or Vice President for Student and University Relations’ review shall be limited to a review of the record made before the Student Discipline Committee, including all documentary evidence, if any, admitted. However, the President or Vice President for Student and University Relations may allow such additional testimony and/or documentary evidence to be presented to him/her as he/she may, at his/her sole discretion, determine necessary in order to clarify the facts and/or the respective position of the parties. The Vice President for Student and University Relations may recommend to the President affirmation, reversal, or modification of the Student Discipline Committee’s decision. The President’s decision shall be binding and final. Should the President be a party to the dispute, a person selected by the Regents shall perform the duties assigned to the President. The decision on the appeal shall be returned in a timely manner.
1. Records of violations of General Campus Rules that result in disciplinary action taken shall be kept by the Dean of Students’
Office for 10 years after the date of action taken.
2. Records concerning disciplinary actions will be retained by the Dean of Students’ Office for 5 years after the date of the
3. A record of disciplinary suspension will remain in the student’s permanent file in the Office of the Registrar.
4. Any student may examine his or her own file and may request that records of disciplinary action be removed and destroyed.
Such requests will be reviewed by the Dean of Students and must be honored if the relevant period specified in paragraphs 1
and 2 above has expired.
9. Student Discipline Committee
1. The Student Discipline Committee shall hear cases of students charged with violations of General Campus Rules and subject
to disciplinary penalties if requested by either the student charged or the Dean of Students. The Committee will then make
its decision following a hearing.
2. The Student Discipline Committee shall be composed of:
· two members of the Supreme Court of the Student Association and one alternate (another member of the Supreme Court)
as designated by the President of the Student Association;
· one member of the Graduate Student Association and one alternate as designated by the President of the Graduate
· three members of the Faculty Senate and two alternates (not members of the administration other than chairpersons of
academic departments) elected by the Faculty Senate.
3. Either party to the dispute may disqualify one member of the Student Discipline Committee. Members may also disqualify
themselves and should do so if they are aware of any reason they would not be able to render a fair and impartial decision.
4. The Student Discipline Committee shall establish its own procedures and shall select its own Chairperson. A quorum shall
consist of all six members of the committee. (In the event that one or more committee members are unable to meet at
times consistent with the provisions of Interim Suspension and Hearings, an alternate member shall serve.) The Chairperson
must vote on each and every issue. In case of a tie vote on the charges, the student shall be found innocent, and in case of
a tie vote on the discipline imposed, the less serious disciplinary action shall be recommended to the Dean of Students.
A. Alcohol & Drug Policies
The Tech Student Alcohol and Drug Policy is intended to be in full and complete compliance with the letter and the spirit of the provisions of the 1998 Congressional amendments to the Higher Education Act entitled, “Collegiate Initiative to Reduce Binge Drinking and Illegal Alcohol Consumption,” on college campuses.
All Tech students should read this policy to become familiar with its provisions and the possible consequences of violating University rules and New Mexico State laws.
Section I: Alcohol
Overview: Alcohol Consumption and Abuse on Campuses
Alcohol abuse is an epidemic on college campuses nationwide. Although Tech does not have as serious a situation as some colleges, alcohol abuse occurs and students need to understand the health risks. Alcohol abuse is a pattern of problem drinking that results in health consequences, social problems, or both. However, alcohol dependence or alcoholism refers to a disease characterized by abnormal alcohol-seeking behavior that leads to impaired control over drinking.
According to the 1997 College Alcohol Survey, college and university administrators estimate alcohol is involved with 29 percent of drop-outs, 38 percent of academic failures, 64 percent of violent behaviors, 66 percent of unsafe sexual practices, and 75 percent of acquaintance rapes. Short-term effects of alcohol use include distorted vision, hearing, and coordination; altered perceptions and emotions; and impaired judgment. Long-term effects include vitamin deficiencies, stomach ailments, sexual impotence, liver damage, and heart and central nervous system damage. Alcohol at a high enough concentration can lead to poisoning and death.
New Mexico Tech’s Philosophy on the Use of Alcoholic Beverages
Tech is concerned with both the welfare of the Institute community as a whole, and with the academic and personal development of each student. The Institute strives to create a healthy environment, one in which alcohol use will not interfere with learning, performance, or development. Substance abuse disrupts this environment and places at risk the lives and well being of the members of the Institute community, as well as the potential of students for contributing to society. It is important that all members of the Institute community take responsibility for preventing the illegal or high-risk use of alcohol or other drugs.
As members of the Institute community, students are expected to comply with and abide by the policies and guidelines as stated below, as well as the laws of the State of New Mexico.
Tech recognizes that the abuse of alcoholic beverages poses potential risks to the health and safety of members of the Institute community. Campus policies and procedures regarding alcohol availability and consumption are intended to minimize these risks.
Health Risks of Alcohol Consumption
Alcoholic beverages, in the form of beer, wine, wine coolers, or distilled spirits, require no digestion and are absorbed directly into the bloodstream from the digestive tract. Within approximately three minutes after drinking, alcohol may be found in the brain and all other tissues, organs, and body fluids. Alcohol depresses the central nervous system. At low levels, vision, judgment, and complex motor skills and behaviors are impaired, making it dangerous to drink and drive. Not only are persons
under the influence of alcohol less able to perform the many complex tasks involved in safe driving, they cannot judge their own levels of impairment. Because alcohol decreases inhibitions, users may do things they normally would not do.
Long-term drinking of moderate to large quantities of alcohol can cause liver damage. Heavy drinking can cause serious nervous and mental disorders, including permanent brain damage. Ulcers, gastritis, pancreatitis, diabetes, high blood pressure, malnutrition, and some cancers are also more common among chronic heavy drinkers than among the general population. Heavier users may also experience periods of amnesia called blackouts. During these periods, the person functions, but later cannot remember what he or she has done during this time. Physical addiction to alcohol can occur after many years of heavy drinking; or, for some individuals, soon after the first drink. Addicted persons need alcohol all the time or they may experience withdrawal when alcohol use stops. Moderate withdrawal symptoms include craving alcohol, anxiety, weakness, tremors, and perspiration. More severe withdrawal symptoms include nausea, vomiting, seizures, convulsions, hallucinations, and delirium tremens. Severe alcohol withdrawal can be fatal.
Other serious hazards associated with the abuse of alcoholic beverages are Fetal Alcohol Syndrome (FAS) and other alcohol-related birth defects. Drinking by the mother during pregnancy places the unborn child at risk, affecting the child’s development. Conditions seen in FAS children include mental retardation, a pattern of abnormal facial and body features, and central nervous system abnormalities. Not all infants born to women who drink exhibit abnormal development. “Safe” levels of alcohol use during pregnancy have not been established, and it is currently recommended that pregnant women abstain.
Tech’s Policies and Procedures on the Consumption of Alcohol
Tech strongly discourages the abuse of alcoholic beverages. Students who have attained the legal drinking age (21 years) do have a right to consume alcohol-containing beverages under certain circumstances. Tech is acknowledging this right by allowing alcohol consumption when the use is within New Mexico’s law, as well as within campus rules. Tech seeks to encourage and sustain an academic environment that both respects individual freedom and promotes the health, safety, and welfare of all members of the community. In keeping with these objectives, Tech has established this policy governing the possession, sale, and consumption of alcoholic beverages on the campus. This policy is subject to change in order to comply with new local, state, or federal laws, or changes in Institute operating procedures pertaining to the possession and consumption of alcoholic beverages.
Because Tech is an institution of higher education, education about alcohol use and abuse is prevalent. This begins with Orientation and continues through offices including the Career Services, Center for Student Success, Counseling, International and Exchange, Residential Life, and Student Health Center.
All Tech-sponsored activities for students are alcohol-free. The Student Activities Board (SAB) is a Student Association programming committee that produces events and activities such as concerts, ski trips, comedy shows, movies, and dances. Consistent with its educational mission, Tech also assists its members in finding alternatives to alcoholic beverages for promoting social interaction and stress reduction.
Resources for Students
The Counseling Office in the Fidel Center (-5443) provides short-term therapy for students with alcohol and/or drug issues. Students who are concerned about the use or abuse of alcohol or other drugs may receive assistance from the Counseling Office. Students concerned about others using or abusing alcohol or other drugs may also receive assistance from the Counseling Office. Such requests for assistance will be subject to the same confidentiality guidelines that govern all counseling procedures. For general concern, students may contact the Health Center (-5094).
In the Socorro community, resources are also available close to campus at Socorro Mental Health (835-2444) and information on 12-step programs is available weekly through local newspapers.
Institute Policy Concerning the Consumption of Alcohol
The following guidelines and rules shall apply to all student functions held on the Tech campus, or officially sanctioned by the Institute:
· No alcoholic beverages will be dispensed or served at Institute-sanctioned student functions. An exception may be made for a function held at Macey Center, but only with the recommendation of the Dean of Students and approval of the President of the Institute. (Students who seek to take advantage of this limited exception should first discuss the matter with the Dean of Students.)
· Tech students who are 21 years of age or older may consume alcohol only in private residence hall rooms or in licensed facilities. New Mexico law specifically prohibits open containers in public (e.g., outside residence hall rooms or in public rooms of the residence halls, parking lots, lounges, patios, and other open spaces on campus). Kegs (party kegs, pony kegs, party balls, etc.) are expressly prohibited.
· All students attending an activity where alcoholic beverages are served, consumed, or present must maintain on their person a clear means of picture identification as appropriate proof of age. Students and other individuals who alter their “ID” cards to falsify their age are in violation of Institute regulations and are subject to its disciplinary proceedings and sanctions. Students or other individuals who alter government agency documents (driver’s license, birth certificate, etc.) may also be in violation of the laws of the state of New Mexico and subject to its proceedings and sanctions.
· Non-alcoholic beverages must be available during approved campus functions at the same place as the alcoholic beverages and featured as prominently as the alcoholic beverages. Food must also be available in appropriate quantities.
· A means of readily identifying students who have attained the legal drinking age must be provided by the sponsoring group(s) involved.
· The consumption of alcoholic beverages must not result in a disturbance to a social event or to the educational environment. (Intoxication may result in disciplinary action as defined in the Student Discipline Policy.)
Tech has a responsibility to ensure that an environment exists in which students can pursue their academic and personal development. However, in general, the Institute cannot monitor the environment external to the university campus. Student organizations are registered or recognized to function only on the Tech campus unless otherwise contracted or agreed to by standard written Institute procedures. Tech is not responsible for the activities of individual students or student organizations when those activities occur off-campus, unless this activity is formally recognized and approved by the Institute.
Student organizations or individual students who violate Tech policies or state or federal laws may be subject to civil, criminal, and Institute proceedings and sanctions.
The Tech campus is not a sanctuary that relieves students of their responsibilities as citizens to abide by local, state, and federal laws, or Institute regulations, policies, and procedures. Violations of this campus alcohol policy will be referred to appropriate Institute officers.
Students and student organizations may be subject to sanctions by more than one appropriate agency. Sanctions for the violation of Institute policies are based upon the severity and frequency of the violation. Sanctions may include, but are not limited to:
· Notification of the parents of students under the age of 21 years;
· Suspension of student organization status;
· Appropriate probationary conditions imposed upon student organizations;
· Suspension of the right to use Institute facilities for a designated time;
· A requirement to complete community service projects;
· Removal from campus housing;
· Suspension of individual students or another penalty as designated by the General Campus Rules, including permanent dismissal from Tech.
New Mexico’s Alcohol Laws
Note: New Mexico State Law supersedes any Tech law with regard to alcohol use or possession.
· It is unlawful to consume alcoholic beverages if one has not yet attained the legal drinking age of 21 years.
· It is unlawful to serve or obtain alcohol for an individual who is not yet 21 years of age. (Persons in violation of this statute are guilty of a fourth-degree felony.)
· It is unlawful to serve alcohol to a person who is intoxicated (Blood-Alcohol Level, or BAL, of .08 percent or above).
· It is unlawful for any person to permit use of his/her driver’s license or any other identification document by an underage person to purchase or attempt to purchase alcoholic beverages.
· It is unlawful for any person under the influence of alcohol to drive any vehicle within the state.
· No person shall knowingly drink an alcoholic beverage while in a motor vehicle upon any public highway within the state.
· No person shall knowingly have in his/her possession, while in a motor vehicle upon any public highway within the state, any bottle, can, or other receptacle containing an alcoholic beverage which has been opened or had its seal broken or the contents of which have been partially removed.
· You are considered driving while intoxicated if you are less than 21 years of age and have a BAL of .02 percent or greater. If your BAL is .02 percent or greater, your license will be revoked for at least six months.
New Mexico’s Open Container Law
Alcohol cannot be consumed or carried in any open containers on any street, sidewalk, alley, automobile, or other public place within the State of New Mexico. This law applies to all areas of campus, unless the area is a licensed facility and the required permission has been officially granted.
New Mexico’s Party to a Crime
If you are a passenger in a vehicle and your driver has a BAL of .08 percent or greater, and you are stopped by an officer, in addition to the driver, you may be cited even though you have not been drinking.
Section II: Drugs and Controlled Substances
Tech’s Rules Regarding Controlled Substances
Note: New Mexico State law supersedes any policy developed and/or in place by Tech with regards to drug use or possession. This means students are subject to the remedies of State Law as well as those of Tech.
Tech does not condone the possession, use, or distribution of marijuana, LSD, or other hallucinogens and illegal narcotics by anyone in any campus facility or on the campus grounds. Any individual known to be possessing, using, or distributing such drugs or drug paraphernalia is subject to criminal and/or disciplinary action and possible arrest, imprisonment, or fine according to state law. The rules strictly prohibit:
· Manufacture, distribution, dispensation, possession, sale, purchase, or use of illegal drugs on Tech premises or in Tech vehicles;
· Storing any illegal drug in a locker, desk, vehicle, or other repository on Tech premises;
· Misuse of prescription drugs or over-the-counter substances; and
· Being under the influence of an illegal drug on Tech premises or businesses or in Tech vehicles.
Student organizations or individual students who violate Tech controlled substance policies and state or federal laws may be subject to civil, criminal, and Institute proceedings and sanctions. The Tech campus is not a sanctuary that relieves students of their responsibilities as citizens to abide by local, state, and federal laws, or Institute regulations, policies, and procedures. Violations of this campus drug policy will be referred to appropriate Institute officers, including Campus Police.
Students and student organizations may be subject to sanctions by more than one appropriate agency. Sanctions for the violation of Institute policies are based upon the severity and frequency of the violation. Sanctions may include, but are not limited to:
· Notification of the parents of students under the age of 21 years;
· Suspension of student organization status;
· Appropriate probationary conditions imposed upon student organizations;
· A requirement to complete community service projects;
· Removal from campus housing;
· Suspension of individual students or some other penalty as designated by the Student Discipline Policy, including permanent dismissal from the Institute.
New Mexico Statutes Regarding Controlled Substances
Controlled Substances; Possession Prohibited
A. It is unlawful for any person intentionally to possess a controlled substance unless the substance was obtained pursuant to a valid prescription or order of a practitioner while acting in the course of his professional practice or except as otherwise authorized by the Controlled Substances Act.
B. Any person who violates this section with respect to:
· One ounce or less of marijuana is, for the first offense, guilty of a petty misdemeanor and shall be punished by a fine of not less than fifty dollars ($50) or more than one hundred dollars ($100) or more than one thousand dollars ($1,000) or by imprisonment for a definite term less than one year, or both;
· More than one ounce and less than eight ounces of marijuana is guilty of a misdemeanor and shall be punished by a fine of not less than one hundred dollars ($100) or more than one thousand dollars ($1,000) or by imprisonment for a definite time less than one year, or both; or
· Eight ounces or more of marijuana is guilty of a fourth-degree felony and shall be sentenced pursuant to the provisions of Section 31-18-15 NMSA 1978.
Sentencing Authority; Non-Capital Felonies; Basic Sentences and Fines; Parole Authority
A.If a person is convicted of a non capital felony, the basic sentence of imprisonment is as follows:
· For a first-degree felony, 18 years imprisonment;
· For a second-degree felony resulting in the death of a human being, 15 years imprisonment;
· For a second-degree felony, nine years imprisonment;
· For a third-degree felony resulting in the death of a human being, six years imprisonment;
· For a third-degree felony, three years imprisonment;
· For a fourth-degree felony, 18 months imprisonment.
For more information on New Mexico laws, go to
B. Grievance Policy
Occasionally, students may have a legitimate grievance against a staff member at Tech. Students should be aware that the Dean of Students is available to all students to discuss and advise on any troublesome matter of concern and frequently helps to expedite resolution of such matters.
II. Academic Honesty Policy
Tech has an outstanding academic reputation and excels as a teaching and research university specializing in areas of science, engineering, and related fields. This reputation is contingent on an environment of academic honesty and integrity. Indeed, the institute’s mission statement recognizes integrity as a core value along with creative excellence, collegiality, service, and leadership. “New Mexico Tech must honor integrity as a fundamental value. Dishonesty, cheating, and plagiarism have no place in a respected institution of higher education. But real integrity goes further than these negatives. Integrity means having the courage to defend the truth, to act fairly and honestly in all our endeavors, and to be responsible citizens of the community.” Academic dishonesty is therefore unacceptable and will not be tolerated at this Institute.
In the following, the role of the Associate Vice President for Academic Affairs pertains to cases involving undergraduate students. When a graduate student is involved, the Associate Vice President for Academic Affairs will work in conjunction with the Graduate Dean. The term number of days shall mean the number of working days.
2. Academic Dishonesty
Academic dishonesty is defined as an act of academic fraud. It could be any of the following:
· cheating: the use of unauthorized material during a test, or the act of copying from another student;
· plagiarism: the unauthorized use or use without proper citation of either someone’s published work, unpublished material in someone else’s computer files or material derived from the Internet;
· theft: any form of unauthorized procurement of academic documents, e.g., exams, student reports;
· falsification: any form of illegal alteration of academic documents for any purpose including improper alteration of experimental data obtained in the laboratory;
· impersonation: the act of permitting another person to substitute for oneself at an examination;
· obstruction: interference with or sabotage of the work of any other person through vandalism or theft;
· assistance: the act of helping another to commit fraud in any of the above-mentioned ways.
3. Fostering Academic Honesty
The need to foster academic honesty imposes a nexus of responsibilities on the Institute, its students and faculty.
The Institute: The Institute’s responsibility is to publish relevant policies, ensure that all such publications are consistent with each other, and implement the policies in a consistent manner.
Students: Each student’s responsibility is to understand for every academic assignment what is expected from him/her and what would indicate academic dishonesty.
Faculty: It is the responsibility of the instructor of a course to clearly articulate any special case of academic dishonesty that is relevant to that course but not covered in Section 2 above.
The following recommendations are intended to help in discharging those responsibilities.
Recommendations for the Institute:
· Compile useful articles on academic honesty and plagiarism and publish them on the Web.
· Ensure that graduate students, who are typically engaged in learning, teaching, and research, receive guidance about ethical issues in each activity.
Recommendations for Students:
· Attend all classes; in case a class is missed, talk to the instructor and find out about assignments given and topics covered.
· Time management is crucial. When study time is planned, the possibility of last-minute panic is minimized along with the consequent temptation to take unethical shortcuts.
· Unless explicitly prohibited in a course, sharing and discussing ideas with other students is encouraged as it can facilitate learning. But make sure that you do not share what you turn in for individual assignments.
· Do not keep open books or course material in close proximity to you while you take a test unless it is explicitly allowed.
Recommendations for Faculty:
· Mention this section of the catalog in your syllabus and in your introductory lecture.
· In the syllabus you hand out in the beginning of the course, list any special policies relevant to your course. For example, you could clarify what you mean by a restricted use of a resource like the Internet; you could set guidelines for non-standard assignments like group work, field trips, and ungraded papers. Furthermore, if you could include this syllabus in a Web page for the course, it could benefit students as well as other faculty.
4. Dealing with Incidents of Academic Dishonesty
If a dishonest action is discovered by, or brought to the attention of, a teaching assistant assigned to a course, he/she shall play the role of instructor as described below only if explicitly authorized by the faculty supervisor of that course; otherwise, the teaching assistant shall immediately convey the specific details to the faculty supervisor who will fill that role. The department chair or his/her designated representative shall substitute for an absent faculty supervisor.
When a case of academic dishonesty is detected, it is the instructor’s responsibility to (a) distinguish between a minor infraction and a major one, and (b) to take action appropriate to this judgment of severity. For example, a missed reference in an otherwise well-cited paper should be treated as carelessness; one unattributed remark in an ungraded paper should be considered minor. On the other hand, copying a substantial part of a term paper off a document available on the Internet should be considered a major violation; falsification of laboratory work by a student engaged in research should also be considered major.
Minor infractions repeated in spite of warnings may be treated as major.
Three classes of actions are available to the instructor. The instructor may:
a) only warn, i.e., issue a warning to the student(s) without any penalty in grades;
b) only penalize the assignment in question, e.g., decrease the student’s grades for that academic work (perhaps a zero for the
entire assignment or a part thereof) and/or ask the student to re-do the assignment; or
c) penalize the course, i.e., directly change the course grade, e.g., drop a letter grade or assign an ’F’ for the course.
The instructor must make every effort to discuss with the student(s) the violation detected and any grade penalty being imposed.
In cases (b) and (c), the instructor must write in a memo to the Associate Vice President for Academic Affairs that the grade for the course has been affected partly or wholly by an act of academic dishonesty, specify the nature of the violation and indicate its severity, give details as to time, place, and persons involved, provide any available supporting evidence, and state the specific grade penalty imposed. Further, the instructor may recommend in the memo that the Associate Vice President for Academic Affairs should impose an appropriate disciplinary action on the student. The term disciplinary action refers to a penalty listed under Disciplinary Action in Section 6.4. The Associate Vice President for Academic Affairs shall respond to the instructor as outlined later in this section. If the dishonesty does not involve any course, e.g., when a student employed under an externally funded research grant falsifies laboratory data, the faculty supervisor must write a memo to the Associate Vice President for Academic Affairs as in case (c) above.
Notifications from the Instructor to the Associate Vice President for Academic Affairs must be sent within ten days of the discovery of the dishonesty or by the day when final grades are due, whichever is earlier.
Recommendation for the Faculty:
· Gather some evidence for the violation, e.g., copies of assignments exhibiting plagiarism, a witness in case of cheating during an in-class exam, a hard copy of a plagiarized Web page.
The Associate Vice President for Academic Affairs responsibility is to decide on the imposition of disciplinary action, i.e., whether or not disciplinary action should be imposed and, if so, which specific penalty (listed in Section 6.4) is appropriate. The Associate Vice President for Academic Affairs will follow the procedures described under the Associate Vice President for Academic Affairs’ Investigation (Section 6.3) with the following additions and clarifications:
1. On receiving a notification of dishonesty, the Associate Vice President for Academic Affairs shall look up the student’s record of past incidents of dishonesty.
2. The Associate Vice President for Academic Affairs shall convey to the student involved both the specific charge made by the instructor and the grade penalty imposed, inform the student about the provisions of this policy, and give him/her an opportunity to discuss the incident with the Associate Vice President for Academic Affairs.
3. If the current incident has been judged minor by the instructor but the student has a past record of dishonesty, the Associate Vice President for Academic Affairs shall determine whether or not this time the infraction shall be treated as major. Based on this determination, the Associate Vice President for Academic Affairs may elect to impose disciplinary action.
4. If the current incident has been judged major by the instructor, the Associate Vice President for Academic Affairs shall decide on the imposition of disciplinary action after considering the instructor’s recommendation, the evidence presented, the student’s account of the case, and any other fact the Associate Vice President for Academic Affairs finds pertinent. The absence of past incidents shall not be construed as a dilution of the seriousness of a major violation. For example, a graduate student who has falsified research results should not be treated leniently solely because it is his/her first incident of academic dishonesty.
5. The Associate Vice President for Academic Affairs shall consider requests from the student for additional time to gather evidence.
6. The Associate Vice President for Academic Affairs shall notify the student and the instructor whether or not disciplinary action is being imposed within ten days of the receipt of the instructor’s notification or five days from the end of any additional time period granted to the student.
Notifications of incidents of academic dishonesty from instructors shall remain in the student’s file in the Office of Academic Affairs in accordance with Section 6.8.
Annually, early in the Fall semester, the Associate Vice President for Academic Affairs shall present to the Faculty Senate the number of instances of academic dishonesty reported to them along with their breakdown by cases (b)/(c) of instructor notifications, instructor recommendations of disciplinary action, categories of infractions, disciplinary actions imposed, appeals, and their outcomes. In addition, they shall communicate any observations from the President regarding conflicts of this policy with any other so that they may be rectified.
5. Students’ Right to Appeal
A student who feels strongly that an academic grade is unjust can pursue the Academic Grievance Policy described in Section 7. However, when the grade in question is the direct result of action(s) taken to address academic dishonesty, as also when the student wishes to appeal a disciplinary action imposed by the Associate Vice President for Academic Affairs the procedures of the Academic Discipline Policy described in Section 6 and modified below must be followed.
The student may request a hearing before the Student Discipline Committee; the request must be made in writing to the Associate Vice President for Academic Affairs; an undergraduate student must send a copy of the request to the Student Association while a graduate student must send a copy to the Graduate Student Association; the request must be made within five days of the receipt of the notification from the Associate Vice President for Academic Affairs.
The procedures listed under Hearing (Section 6.6) shall apply with the following additions and exclusions.
·The Associate Vice President for Academic Affairs shall submit to the instructor notification plus any previous records of academic dishonesty of the student as evidence before the Student Discipline Committee.
·The instructor who brought charges of dishonesty may choose to act as a witness though he/she is not required to do so.
·If the committee decides that a grade penalty should be reversed, the instructor shall be required to submit a fresh grade computed by removing the penalty.
·If no disciplinary action is involved, i.e., only a grade penalty is being appealed, legal counsel will not be permitted and no tape
recording will be made of the hearing.
The decision of the Student Discipline Committee may be appealed as described under Appeal of student discipline committee decision (Section 6.7) with the following additions and exclusions.
·The instructor who brought charges of academic dishonesty may appeal the decision of the Student Discipline Committee.
·The Vice President for Academic Affairs shall communicate the final outcome of the appeal to the student, the Associate Vice President for Academic Affairs, and the instructor who brought charges of academic dishonesty.
·If no disciplinary action is involved, i.e., only a grade penalty is involved, the decision of the Student Discipline Committee may not be appealed unless it was based on a tie.
The composition of the Student Discipline Committee shall be as described under Student Discipline Committee (Section 6.9) with the following modification:
·When the appeal is by a graduate student, the ratio of undergraduate to graduate students shall be reversed, i.e., the student members shall consist of two members of the Graduate Student Association and one alternate designated by the President of the Graduate Student Association and one member of the Supreme Court of the Student Association and one alternate (another member of the Supreme Court).
6. Academic Discipline Policy
Tech’s Academic Discipline Policy has two primary purposes. First, it is intended to ensure that the student charged with academic honesty infractions is granted due process of law consistent with the principles of the U.S. Constitution. Due process means a fundamentally fair procedure based upon reasonable principles impartially applied. Second, the policy is intended to educate the student in question regarding the standards of conduct expected at Tech and throughout society as a whole. The process is not intended to mimic a genuine adversarial court proceeding, but is based upon sound judicial practices. Students violating Academic Honesty Policy are subject to disciplinary action in accordance with the procedures listed below.
6.1 Bringing of Charges
Charges of academic dishonesty must be in writing, must specify the nature of the violation, and must give details as to time, place, and persons involved. This statement must be given to the Associate Vice President for Academic Affairs within ten days of the incident(s).
6.2 Notification of Charges
Students charged with violations of Academic Honesty Policy must be notified in writing by Associate Vice President for Academic Affairs of the charge within five days of the bringing of charges. This notice must contain the particulars specified in the written statement of charges and a copy of this Academic Discipline Policy.
6.3 The Associate Vice President for Academic Affairs’ Investigation
The Associate Vice President for Academic Affairs will investigate the charges and may impose disciplinary penalties as stated in the ”Disciplinary Action” section. The action taken shall constitute the Associate Vice President for Academic Affairs’ decision. Regardless of the action taken by the Associate Vice President for Academic Affairs, the student has the right of hearing and appeal.
6.4 Disciplinary Action
A student who is found to have violated Academic Honesty Policy may be subject to one or more of the following penalties:
·Actions taken by the instructor as described in Section 4
·Disciplinary probation, not to exceed one calendar year (recorded in the student’s file in the Office of Academic Affairs)
·Interim suspension (see ”Interim Suspension”)
·Disciplinary suspension, not to exceed one calendar year (recorded in the student’s permanent file in the Office of the Registrar)
·Permanent dismissal (recorded in the student’s permanent file in the Office of the Registrar)
·Other disciplinary actions deemed appropriate to the specific case
If none of the above penalties is deemed appropriate, a student may be given an oral or written warning or statement that no disciplinary action is warranted. The decision whether or not to take action shall belong to the Associate Vice President for Academic Affairs.
6.5 Interim Suspension
At times, on the basis of his/her investigation into charges of violations of the Academic Honesty Policy, the Associate Vice President for Academic Affairs may conclude that it is necessary to suspend a student immediately, prior to a hearing on the matter. This may be the case when the student in question is dangerous to himself or herself, to others, or to property. Under such circumstances, the Associate Vice President for Academic Affairs with the concurrence of the Dean of Students or in his/her absence, a person designated by the Institute President, may impose an interim suspension pending written notice with a hearing to be set at a later date.
An interim suspension may not be imposed unless it is based upon facts which clearly show that the student’s continued presence on campus constitutes a danger to the student, to others, or to property. An interim suspension may not be based upon mere suspicion of guilt. Any student suspended on an interim basis has the right to a hearing before the Student Discipline Committee. The student suspended on an interim basis must present a written request for a hearing to the Associate Vice President for Academic Affairs, within five days of the effective date of the interim suspension. The hearing must be held within five days of the suspended student’s request for a hearing unless the student charged requests a delay, in which case the times specified in the following section shall apply.
The interim suspension shall terminate when the hearing is held. The Associate Vice President for Academic Affairs may impose regular disciplinary penalties at this point in the proceedings.
Upon request by the Associate Vice President for Academic Affairs or by the student charged and subjected to disciplinary action, the case will be heard by the Student Discipline Committee. Requests for a hearing before the Committee must be presented in writing to the Associate Vice President for Academic Affairs within five days of the effective date of the disciplinary action.
The hearing is not intended to be a full-fledged adversarial proceeding: it is intended to be a fair hearing with ample opportunity for both parties (the student and the Institute) to present the facts. The Institute will be represented by the Associate Vice President for Academic Affairs.
The following procedures shall apply:
1. Both parties will be notified of the date of the hearing at least five days prior to the hearing (except in the case of interim suspension). In exceptional cases the Student Discipline Committee may choose to hold the hearing at an earlier time, but only with the express agreement of both parties.
2. Both parties shall be permitted to inspect, at least 24 hours in advance of the hearing, any documentary evidence which the other party intends to submit at the hearing.
3. The party who is charged with violating Academic Honesty Policy is responsible for presenting his or her case; advisors (including attorneys) can be present but are not permitted to present arguments or evidence.
4. Both parties may question any witness who testifies at the hearing.
5. A tape recording will be made of the hearing. A more formal record by a court reporter may be arranged by either party at their own expense.
6. The hearing shall be private if so requested by the student charged.
7. The student charged is not required to testify in his/her own defense and failure to testify shall not be held against the student.
8. The Student Discipline Committee will base its findings and decision solely on the evidence presented at the hearing.
9. The Student Discipline Committee shall give a written copy of its findings and decision to the parties within a reasonable amount of time. A copy of the findings and decision will also be kept on file in the Office of Academic Affairs.
10. The Student Discipline Committee may affirm, reverse or modify the decision of the Associate Vice President for Academic Affairs. The decision of the Student Discipline Committee shall be final unless appealed and reversed or modified.
6.7 Appeal of Student Discipline Committee Decision
Either the student charged or the Associate Vice President for Academic Affairs may appeal the decision of the Student Discipline Committee. This appeal, which must be in writing, will be sent to the Vice President of Academic Affairs of the Institute within ten days of the date of the Student Discipline Committees written decision. The Vice President of Academic Affairs' review shall be limited to a review of the record made before the Student Discipline Committee, including all documentary evidence, if any, admitted. However, the Vice President of Academic Affairs may allow such additional testimony and/or documentary evidence to be presented to him/her as he/she may, at his/her sole discretion, determine necessary in order to clarify the facts and/or the respective position of the parties. The Vice President of Academic Affairs may recommend to the President affirmation, reversal, or modification of the Student Discipline Committee's decision to the President. Following this, the decision of the President shall be binding. Should the President be a party to the dispute, a person selected by the Regents shall perform the duties assigned to the President. The decision on the appeal shall be returned in a timely manner.
6.8 Records of Disciplinary Actions and Hearings
1. Records of violations of Academic Honesty Policy that result in disciplinary action taken shall be kept by the Office of Academic Affairs for 10 years after the date of action taken.
2. Records concerning disciplinary actions will be retained by the Office of Academic Affairs for 5 years after the date of the disciplinary action.
3. A record of disciplinary suspension will remain in the student's permanent file in the Office of the Registrar.
4. Any student may examine his or her own file and may request that records of disciplinary action be removed and destroyed. Such requests will be reviewed by the Associate Vice President for Academic Affairs and must be honored if the relevant period specified in paragraphs 1 and 2 above has expired.
6.9 Student Discipline Committee
The Student Discipline Committee shall hear cases of students charged with violations of Academic Honesty Policy and subject to disciplinary penalties if requested by either the student charged or the Associate Vice President for Academic Affairs. The committee will then make its decision following a hearing.
The Student Discipline Committee shall be composed of:
·two members of the Supreme Court of the Student Association and one alternate (another member of the Supreme Court)
·one member of the Graduate Student Association and one alternate as designated by the President of the Graduate Student Association
·three members of the Faculty Senate and two alternates (not members of the administration other than chairpersons of academic departments) elected by the Faculty Senate
Either party to the dispute may disqualify one member of the Student Discipline Committee. Members may also disqualify themselves and should do so if they are aware of any reason they would not be able to render a fair and impartial decision.
The Student Discipline Committee shall establish its own procedures and shall select its own Chairperson, except that a quorum shall consist of all six members of the committee. (In the event that one or more committee members are unable to meet at times consistent with the provisions of previous sections titled Interim Suspension and Hearings, an alternate member shall serve.) The Chairperson must vote on each and every issue. In case of a tie vote on the charges, the student shall be found innocent, and in case of a tie vote on the discipline imposed, the less serious disciplinary action shall be recommended to the Associate Vice President for Academic Affairs.
7. Academic Grievance Policy
Occasionally, students may have reason to disagree with an academic decision or feel that they have a legitimate academic grievance against an instructor. Students should be aware that the Associate Vice President for Academic Affairs is available to all students to discuss and advise on any troublesome matter of academic concern and frequently helps to expedite resolution of such matters.
7.1 Academic Grievance Procedure
The procedure applies equally to grades or any other academic grievance:
·The student first should discuss the grievance, orally or in writing, with the instructor in question.
·If the student is not satisfied, he or she should then consult with the instructor’s department chair. If the grievance is with the department chair, the student should meet with the Associate Vice President of Academic Affairs. Every effort should be made to resolve the issues at this level.
·If no satisfactory resolution has yet been reached, the student should then present the grievance to the Vice President for Academic Affairs or his/her designated representative.
Tech supports and adheres to the copyright laws of the United States. Unauthorized copying in excess of fair use or the copying of software in violation of copyright is prohibited. Students should limit copying to their own research needs, never for reuse or publication. Students should not copy entire chapters of books, or whole works of any kind. Students should obtain copyright clearance prior to the use of derivative graphs and diagrams. The only software copies permitted under law are:
· the authorized backup copy
· copies of freeware or shareware
· use copies under an applicable license
Students who write software on their own time own that software—it is their property. When students write software as employees of the Institute, however, ownership of that software accrues to the Institute.
Equal Opportunity Policy
Tech is committed to the policy that all persons shall have access to its programs, facilities, and employment without regard to race, age, religion, color, national origin, ancestry, sex, sexual orientation, physical or mental handicap or serious medical condition, spousal affiliation, or gender identity, as required by the New Mexico Human Rights Act, Title VI and Title VII of the 1964 Civil Rights Act as amended, Civil Rights Act of 1866, Executive Order 11246, Section 503 and 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act, The Age in Employment Discrimination Act of 1990, Vietnam Era Veterans Readjustment Assistance Act of 1974, Title IX of the Education Amendments Act of 1972, Immigration Reform and Control Act, or by other applicable laws and regulations. Inquiries regarding compliance may be directed to: Elias M. Hernandez, Director, Affirmative Action and Compliance Office, Fitch Hall; telephone (505) 835-5645; e-mail: firstname.lastname@example.org.
Facilities Use Policy
Institute facilities may be scheduled and used for nonacademic uses only when the activity is sponsored by at least one of the following:
· the Institute or one of its administrative officers
· members of the Institute Senate or their spouses
· recognized student clubs or organizations
· authorized civic and private groups
Student Use of Institute Facilities
Facilities assigned to student organizations shall be used only for legitimate activities. Requests should be referred to the appropriate office. The expense of providing janitorial or other services incidental to this use shall be assumed by the sponsors of the event or activity. Individuals and groups will be charged for damage incurred.
Information Services Department
Residential Campus Network (RCN) Acceptable Use Policy
· Anything that will disrupt other peoples’ use of the resources is prohibited.
· Use of the network to do anything illegal is prohibited. This includes sharing or distributing copyrighted software, copyrighted MP3 files, and/or distribution of virus material.
· Providing services of any kind off campus is prohibited. This connection is provided for you to use as a client to obtain services provided by non-RCN subscribers. Certain Tech authorized services can be provided, on campus only, for your personal use. Examples of this include ssh, telnet, ftp, and http, so you may access your machine from on campus. Examples of unauthorized services are PC Anywhere and online game servers that are accessible from off campus.
· Connecting any computer to both a modem and RCN port is prohibited. This includes voice and data services.
· Use of excessive bandwidth is prohibited. Using 10 percent of the bandwidth 5 percent of any given time is considered excessive.
· Use of the network for commercial purposes is prohibited. Running and/or supporting a business from your computer is prohibited.
· Port scanning is prohibited.
· Modifying the existing network wiring is prohibited. For problems with a network port, contact ISD at -5700.
· Use of any additional networking equipment, such as hubs, switches, routers, wireless hubs, gateways, multiple network cards, address translation, etc. is prohibited.
· Abusive behavior such as stalking, spamming, etc. is prohibited.
· The assigned IP address must be used for the length of the network connection.
· The network’s primary objective is to provide students with an educational resource. Online games are not considered educational and they will not be given priority as a network issue.
· Any infraction(s) COULD result in forfeiture of the use of the RCN port (without refund) and/or the denial of future usage of the port.
· Any inappropriate behavior will be reported to the proper authorities for action.
· Tampering with/destroying DSL boxes installed in your room may result in a repair fee charged to your student account.
· Since your TCC email is ISD’s primary means of communication, you must have a TCC email account for the length of your connection. If we find that it has been closed or terminated, your port will be disabled until the account is reactivated.
· ISD reserves the right to keep a secure infrastructure. This may include port scanning, traffic monitoring and logging, and security/threat analysis.
1. Dogs, cats, and other pets must be leashed and attended whenever they are on the campus grounds.
2. Pets are not allowed in Institute buildings.
3. Dogs must carry city tags.
4. Animals in violation of 1, 2, and/or 3 will be picked up and taken to the Socorro Animal Shelter.
Privacy of Information
In accordance with requirements set forth in the Family Educational Rights and Privacy Act (FERPA), students are hereby notified that Tech maintains the following files on students:
Office of Academic Affairs maintains files on academic grievances, academic disputes, and cases of academic dishonesty.
Academic Departments maintain files containing grades, waivers, reference letters, approved elective sequences, and correspondence. Department chairs and clerical staff are responsible for maintaining these files. Access is limited to department faculty and clerical staff.
Admission Office maintains files containing applications, ACT or SAT scores, transcripts, and correspondence. The Director of Admission is responsible for maintaining these files. Access is limited to the Director of Admission and Admission Office staff, as well as the Director of Financial Aid and the Financial Aid staff. Upon enrollment at Tech, these files are transferred to the Office of the Registrar and become part of the student’s permanent record.
Advising Resource Center maintains files containing name, address, student level, and situation. Access is strictly limited to the Director and appropriate faculty/staff unless a signed release is obtained from the student. Files are reviewed every year.
Bureau of Geology and Mineral Resources maintains records for current and past employees. The Director and his/her secretary are responsible for maintaining these files. Access is limited to division staff.
Business Office maintains employment authorizations, accounts receivable, and payroll information. The Business Manager is responsible for maintaining these files. Access is limited to Business Office staff and authorized auditors.
Career Services maintains files containing a placement registration form, release forms, unofficial transcripts, and materials such as resumes. The Director of Career Services is responsible for maintaining these files. Access is limited to Career Services personnel.
Counseling & Disability Services maintains files containing name, address, student level, and situation. Access is strictly limited to the counselor and/or appropriate healthcare staff unless a signed release is obtained from the student. This office also maintains student health insurance records. Access to records is limited to appropriate office staff.
Dean of Students maintains files regarding disciplinary matters. Access is limited to the Dean of Students (and other professional staff as designated by the Dean) and clerical staff. In cases where disciplinary matters are brought before the Student Discipline Committee, members of the committee may have access to the files.
Financial Aid Office maintains all aid applications, supporting financial documents, loan records, and academic progress records for students who apply for aid. The Financial Aid Office is required by federal law to keep these records five years or until loans are paid in full. Access is limited to authorized educational personnel and auditors as required by federal law. Access for any other individual requires written permission of the student. Other documents maintained include work authorization forms and scholarship information.
Graduate Office maintains copies of correspondence, transcripts, applications for admission, letters of acceptance, assistantship appointment forms and contracts, progress reports, grade reports, special course request forms, reports of advisory committees, records of degree completion for current and past M.S.T., M.S. and Ph.D. students. These files are designed to assist in advising and checking degree progress. The Dean of Graduate Studies is responsible for maintaining the files. Access is limited to the Dean, clerical staff, graduate academic advisors, academic department chairs, research supervisors, and graduate employment supervisors.
International & Exchange Programs Office maintains and is responsible for files on international students. These files include copies of I-20 or IAP-66 and I-94 visas, the annual census form, correspondence, and additional necessary documentation. Access is limited to department staff and other personnel concerned with the legal status of international students. Since this Office is responsible for international undergraduate admission, those application files are stored here until admission is complete. Files generated by student exchange activities (both international and domestic) are also stored here.
Multicultural Programs Office maintains confidential files of students in special programs only. Access is limited to the administrator.
Office of the Registrar maintains official academic records of students, which include all transcripts from other institutions, official records of courses taken at Tech, copies of all official correspondence, test scores, and applications for admission. The Office of the Registrar is responsible for maintenance of these files. Routine access to these files is limited to the Registrar staff, academic advisors, and authorized college administrators.
Residential Life maintains documents pertaining to students’ housing and meal plan contracts while at Tech. Access to these files is limited to the Residential Life Office staff and authorized college administrators unless the student has provided written consent.
Payroll Office maintains files containing pay determinations and tax information. Access is limited to Human Resources, Payroll staff, and authorized auditors.
Student Health Center maintains files containing name, address, student level, and situation. Access is strictly limited to healthcare staff unless a signed release is obtained from the student.
All of these files will be reviewed and purged in accordance with the Schedule of Records Retention and Disposal published by the State Records Center and Archives, January, 1982. A copy of this schedule is available in the Office of the Registrar.
No additional information will be released without written permission from the student involved except to authorized school officials. Authorized officials are identified as the President, Vice President for Academic Affairs, Vice President for Administration and Finance, Vice President for Research and Economic Development, Vice President for Student and University Relations, Dean of Students, Dean of Graduate Studies, department chairs, Registrar, a student’s academic advisors, and other officials who might be considered to have a legitimate academic interest. Legitimate academic interest is defined as a need to inspect a student’s record to ensure satisfactory academic progress toward a degree objective, check for course prerequisites, or ensure safety of the student. A record of all disclosures to any individual or agency will be kept with the record in question.
Failure of New Mexico Tech to comply with the regulations of the Family Educational Rights and Privacy Act may be reported to the Family Educational Rights and Privacy Act Office (FERPA), Department of Education, 330 Independence Ave., SW, Washington, DC 20201.
Tech Computer Center Policies and Procedures
The Tech Computer Center is here to serve the academic computing needs of the campus community.
See the latest TCC Hotline: http://infohost.nmt.edu/tcc/newsletters.html [PDF format] (Disk quota increase; New Mac G5s; Close the Mac lab?; Mac Beowulf; Erdas and ArcGIS; Speare 5 special use machines; user area food and drink).
Policy on Computer Accounts
· Students can have one computer account that is billed monthly to their Banner ID as long as they are enrolled.
· Full time permanent staff employees can have one personal computer account that is deducted from their paycheck monthly.
· Staff employees can have computer accounts that are billed to general ledger accounts (i.e., 111A-12345) but the departmental business officer must authorize the expenditure.
· Full-time permanent faculty can have one computer account that is paid by the Vice President for Academic Affairs, but it must be approved by Academic Affairs and Accounting.
· Faculty can have computer accounts that are billed to general ledger accounts (i.e., 111A-12345) but the departmental business officer must authorize the expenditure.
· Course accounts (i.e., CS122, MATH283, etc.) will be paid by the department requesting the account, but the departmental business officer must authorize the expenditure.
· Departmental accounts must be paid by the department.
· Spouses of full-time staff or full-time faculty can have one computer account that is deducted from their spouse’s paycheck monthly. The Payroll Department must approve the deduction and the employee must cosign the form.
· Employees of affiliated entities (i.e., NRAO, UNM faculty, NMSU faculty, UNM students, NMSU students) can have one computer account but they must first open an Accounts Receivable account in the Business Office and must also prepay six months of usage in advance. They must provide the receipt.
· Graduated alumni of Tech can have one free email-only account. Alumni also can open one personal computer account, but they must be a current member of the Alumni Association. They will also need to open an ‘Accounts Receivable’ account in the Business Office and must prepay six months of usage in advance.
· Community College instructors and adjunct faculty can have one personal computer account when they are teaching. If the Community College Coordinator approves, the charge can be billed to the Community College; otherwise the employee must first open an Accounts Receivable account in the Business Office and must also prepay six months of usage in advance.
· Master of Science Teaching students can keep their computer account for the entire year after they enroll in a summer MST class. Enrollment in the MST program must be verified.
Access and Usage Policy
Approved by the Faculty Council, October 2, 2003; Approval by Board of Regents is pending.
Open access to the academic network and associated academic computer facilities (Academic Computer Network or ACN) of Tech and the world is a privilege and requires that individual users act responsibly. Users must respect the rights of other users, respect the integrity of the systems and related physical resources, and observe all relevant laws, regulations, and contractual obligations. This document has been prepared to help people retain that privilege. The preparation of this document included review and modification by the people using the Tech academic network and computers.
This document contains the official policy on access and use of the academic computing facilities and the academic network at Tech. In addition to this policy academic departments at Tech may have supplemental computer usage policies. You will need to contact them to find out about their policy.
The policy presented here applies to all academic computer systems at Tech, regardless of their operating system or manufacturer.
The term “academic computer” is meant to include any computer that is used primarily for academic efforts at Tech. It may or may not be connected to the Ethernet network at Tech.
The term “academic computer system” may include network resources as well as the computer.
The phrase “general use academic computer facility” is meant to include facilities, machines, and peripherals that are intended to be used by more than one person in support of the Tech’s educational mission. (This would, as an example, include user areas that a department has created for use by students enrolled in its programs. It would not necessarily include computing facilities in a professor's office.)
The term “Computer Staff” includes any professional staff and part-time student employees who work in academic computer facilities.
None of the statements in this policy are to be interpreted in a manner that would hinder the educational mission of Tech. If there is conflict, or ambiguity, between statements of this policy and those of other Institute policies, they will be resolved by the Director for Academic Computing and the appropriate Tech representative(s).
This policy will naturally change over the course of time as required to stay abreast of changes in the direction of Tech, in the computer field, and in society. Any such changes will be subject to comment and review by the Tech community and will require approval by such bodies as the President of Tech deems necessary, before going into effect.
All data on any academic computer are considered to be the sole property of the owner of the account that created the data, except in instance where the account owner has previously assigned those rights to another or the original work is not that of the account owner.
Access to Academic Computing Facilities
Any member of Tech may apply for an account to use designated general use academic computing facilities. Accounts may also be created for faculty and staff of other schools by special arrangement. Valid identification must be presented when applying for an account. Students may also be required to present a current class schedule and proof of validation to show that any required fees have been paid.
Each account holder (or applicant) is required to supply the Computer Staff with the information necessary to properly maintain the system's account information database. [It should be noted that portions of this data may be accessible to anyone with access to the system and that some of the Computer Staff would have full access to the database. In particular, no right to anonymity or privacy exists. That is, users should know that it is possible for others to determine a user’s name, given their login id.]
Persons granted special access means (e.g. means to access facilities outside the normal hours of operation) must restrict this access to themselves. If they wish to have permission to allow others access to their special privilege, they must specifically ask for it. In any case they must understand that the responsibility for the facilities so accessed still rests with them. In no case should the means of access (keys, access cards, combinations, passwords, etc.) be lent or given to others. If this occurs, access may subsequently be denied to both the user and the borrower.
Client Privileges and Responsibilities
Prior to receiving the privileges associated with an academic computer account, users must sign a statement that they also accept the responsibilities that accompany those privileges. People using the academic computer facilities are responsible at all times for using those facilities in a manner that is consistent with this policy and its intent.
They are responsible for obeying all official notices posted in the user areas, attached to equipment, displayed in the message of the day, posted in local policy newsgroups by appropriate staff members, or announced using electronic mail. They are also responsible for knowing and abiding by the policy set forth in this document, along with any changes announced by any of the means noted in this paragraph.
Users are also responsible for any and all activity initiated by their account. For this reason, as well as to protect their own data, they should select a secure password for their account and keep that password secret at all times. Passwords should not be written down, stored online, or given to others. (Passwords should never be given to ANYONE, even to someone claiming to be a Computer Staff member.)
Users are responsible for protecting their own files and data from reading and/or writing by others, with whatever protection provided by the operating system in use. They are also responsible for picking up their printer output in a timely fashion to avoid theft or disposal.
Those using the academic computing facilities must act in a manner that will not cause damage to the academic computing resources of Tech. Examples of acts that can damage Tech’s computing resources include, but are not limited to, electronic distribution of chain-letters, pyramid-schemes, harassing mail, illegal mail and posting material inappropriate for a targeted Usenet news group.
Theft, accidental damage, or damage caused by other parties must be reported to the Computer Staff as soon as possible so that corrective action can be taken.
Anyone observing or suspecting security violations, harassment, or other inappropriate behavior (for example, noise pollution in a user area) is encouraged to report such behavior to the Computer Staff.
The academic computing facilities exist as a resource of Tech to support its missions. The academic computing facilities are not to be used for any commercial activity not already associated with legitimate research activity. Commercial activities include, but are not limited to, consulting, typing services, and developing software for sale.
Game playing and the development of computer games are permitted on academic systems only when resources and facilities permit. These activities may be limited by time and locations. Work in pursuit of the goals of Tech has priority over game playing and game development (unrelated to course work).
Many resources, such as consoles, disk space, CPU cycles, network bandwidth, printer queues, batch queues, and software licenses, are shared by many people. Use of one or more of these resources in any way that unreasonably restricts its use by others is inappropriate and may require action by the Computer Staff to free the resource. Anyone repeatedly using these limited resources in an unreasonable way, and showing willful disregard for this policy, may be seen as attempting to deny services to others and may lose their access.
Anyone conducting experiments on computer security or self-replicating code must have that activity initially, and then periodically, reviewed to address the risks the work may place upon the rest of the Tech community. The Director of Academic Computing must be notified of the activities of such work well in advance of their occurrence in order to evaluate the risks involved. When possible, special arrangements will be made to provide an adequate environment for these efforts without risking damage to, or impairment of, other’s work. Codes that fall into the above categories would include, but not be limited to, virus code, worm code, password cracking code, and password grabbing code.
The state of the systems security at any given time is not to be interpreted as an opportunity for abuse either by attempting to harm the systems or by stealing copyrighted or licensed software. Deliberate alteration of system files can be considered vandalism or malicious destruction of Tech property.
The ability to connect to other systems via the network does not imply the privilege to make use of or even connect to these systems unless properly authorized by the owner(s) of the system(s) in question. Tech facilities and network connections may not be used for the purposes of making unauthorized connections to, breaking into, or adversely affecting the performance of other systems on the network, whether these systems are Tech owned or not.
Other organizations that operate computing and network facilities that are reachable from Tech may have their own policies governing the use of those resources. When accessing remote resources from Tech facilities users are responsible for obeying both the policies set forth in this document and the policies of the other organizations.
Computer Staff Authorities and Responsibilities
Tech attempts to acquire and maintain resources that will be beneficial to most people. Tech also makes every reasonable effort to provide sufficient resources to ensure that reasonable use is possible for all users.
Tech will not, at its own expense, acquire, write, or maintain programs or hardware peculiar to a particular person’s application. Tech will maintain a person's resources, at that person's expense, if there is sufficient time and staff available to do so. The Computer Staff has the responsibility to provide, when possible, advance notice of system shutdowns for maintenance, upgrades, or changes so that people may plan around periods of system unavailability. However, under some circumstances, the Computer Staff may shut down a system with little or no advance notification. Every effort will be made to give people a chance to save their work before the system is taken out of service.
From time to time the Computer Staff may be required to adversely affect a person's work (for example, terminate their process) to protect either the computer system (machines and/or network) or other people's work. When such action is required the Computer Staff will attempt to contact the users in question and inform them what needs to be done. If they cannot be contacted in the time permitted by the situation, then the Computer Staff member responsible for affecting the users' work must deliver notification, to the user, of what happened and if possible what can be done to prevent it from happening again.
In accordance with federal and state law, the Computer Staff will undertake reasonable effort to maintain the privacy of a person’s files, electronic mail, and printer listings. The following actions will require prior authorization, by the faculty or staff member responsible for granting accounts on the systems in question, before they can be carried out:
1. Disclosure of these files to Tech officials with a legitimate and necessary interest.
2. Examination of a person’s files, electronic mail, or printer listings in the normal course of examining and repairing system problems, and when investigating instances of improper use of academic computing facilities.
Computer Staff are also responsible for reporting any violations of Tech policy, state law, or federal law pertaining to the use of Tech computer facilities to the appropriate authorities whenever such violations come to their attention.
Copyrights and Licenses
It is against federal or state law and this policy to violate copyrights or patents. This applies to, but is not limited to: software, music, video, and any eligible digital item. It is against this policy and against federal or state law, to violate software license agreements.
Copying of licensed software is illegal except as allowed for by the license. Licensed software is not to be copied by anybody except as allowed by license. Many software packages have a limited number of licenses and so require people to share the licenses. The license agreements for some software found on academic computing systems may specifically restrict the software to instructional use. The System Administrator for the system on which the software resides must be consulted beforehand when planning the use of third party software (found on academic computing systems) for research or administrative tasks in lieu of purchasing research or administrative licenses for this software. To ensure compliance, only the System Administrator for the system may install software.
Source code for licensed software may not be included in any software developed at Tech, in part or in whole, except as specifically permitted by the license pertaining to that source code.
If you have doubts, or questions, about the legality of copying any software, please contact the Director of Academic Computing before you undertake any copying.
Violations and Discipline
Students and other users of Tech’s Academic Computer Network (ACN) facilities and equipment are expected to adhere at all times to the rules and guidelines established by state or federal law and by this document and related documents adopted by other academic departments. Individuals who violate these rules are subject to disciplinary action.
The disposition of situations involving a violation of the policies set forth in this document and the penalties that may be imposed upon the person guilty of the violation(s) are described in this section.
Accidental infractions of this policy such as poorly chosen passwords, overloading systems, excessive disk space consumption, poor judgment, and so on, are typically handled internally in an informal manner by electronic mail or in-person discussions.
More serious infractions, such as unauthorized use, denial of service, attempts to steal passwords or data, attempts to steal licensed software, violations of Tech policies, harassment, or repeated minor infractions, may result in the temporary or permanent loss of academic computer system privileges without advance notice or warning.
Offenses that are in violation of state or federal laws can result in immediate loss, without advance notice or warning, of all academic computing privileges. The appropriate authorities will be notified of any such infractions, and penalties may be imposed under Tech regulations, New Mexico law, or the laws of the United States including the New Mexico Statutes 1978, Annotated, Chapter 30, Article 45.
Bringing of Charges
Charges of violations of these rules may be brought by any member of the student body, staff, and faculty. Charges should be directed to the faculty or staff member responsible for the academic computing system involved with the infraction. That person will determine if further action is required. He or she may require that the charges be made in writing. Normally, charges will be brought within ten days of the alleged violation, but in special cases the time limitation may be extended.
Notification of Charges
If further action is required, the faculty or staff member will turn the matter over to the ACN Discipline Committee. This committee is comprised of two members of the faculty, two students, and a Computer Staff member from the system involved (all of whom are users of the ACN and familiar with its operations). Members are selected and appointed by the Vice President for Academic Affairs. The committee will, after meeting with the individual charged and other parties who have information relevant to the case, decide what penalties, if any, are appropriate to the case.
Users of Tech’s Academic Computer Network (ACN) facilities and equipment are expected to fully adhere to the general Rules, Regulations, and Guidelines established by the Vice President for Academic Affairs in the Student Handbook. Students who violate the rules will be subject to the disciplinary procedures and penalties as enumerated in this section. Faculty and staff using ACN facilities and equipment are subject to the policies and procedures set forth in the Disciplinary Action section of the Tech Employee Handbook. Some situations involving faculty may be covered by regulations governing academic freedom and tenure. Users are fully subject to the appropriate state and federal laws as well.
If a violation is sufficiently serious, the matter will be referred to the appropriate authority (e.g., the Director of Academic Computing, Dean of Students, Vice President for Academic Affairs, Human Resources Director).
If a complaint concerns the appropriate nature of content, such as electronic mail or World-Wide-Web homepage, a Mediating Committee composed of the Dean of Students, Director of Public Information, Director of Academic Computing, and President of the Student Association, or their designees, will meet with the individual to discuss the complaint. If no voluntary remedy can be reached, the issue will be referred to the ACN Discipline Committee.
Any individual who is found to have violated ACN rules and/or policies is subject to one or more of the following penalties:
· A letter of warning from the faculty or staff member
· Mutually agreed upon service to the ACN user community
· Suspension of ACN privileges for the current semester
· Suspension of ACN privileges for the academic year
· Permanent suspension of ACN privileges.
The committee may also decide to file charges of violation of the General Campus Rules with the Dean of Students.
Appeal of Disciplinary Action
Students who have been found to have violated ACN policies may appeal that finding to the Dean of Students. Further appeals will follow Institute policies on appeals.
When the TCC moved to a centralized file server, one of the side effects was the planning and scheduling of software installations. When a faculty member requests that new software, or upgraded software, be installed on the server, considerable effort has to be expended to ensure that the new software is compatible with the existing operating systems, the SAMBA server, the print server software, the license manager, and the file system. This can be a difficult effort for some software. Therefore, it is imperative that the TCC have advance notice of such requests.
If the faculty member submits the request at least 30 days prior to the start of the semester, then the TCC will evaluate and install the software at no cost. However, if the request is submitted less than 30 days prior to the start of the semester, then the requestor will be charged the current programming rate AND no guarantee is made that the software will be available at the start of the semester.
Vehicles (Motorized & Non-Motorized) Policy Statement
These rules apply to all Tech students, faculty, staff and visitors.
1. Respect the property of others! Damaging the property of the Institute is a violation of the General Campus Rules. Riding on elevated surfaces that are painted, stuccoed, or otherwise fragile will not be tolerated.
2. Education comes first! Riding in a manner that disrupts teaching, research, or other institute activities is a violation of the General Campus Rules. Please ride in way that does not create excessive noise in areas around classrooms, offices, and residence halls.
3. Pedestrians always have the right of way! Interfering with or causing danger to bystanders will not be tolerated.
4. Be careful! Ride at your own risk; this Institute is not responsible for injuries resulting from riding a non-motorized vehicle. Non-motorized vehicle riders must adhere to the same traffic and safety rules as automobile drivers. Bicycle parking is not allowed in interior hallways.
5. Signs prohibiting skating denote areas on campus where skating tends to violate campus rules. Please be especially considerate in these areas.
Section II: Academics
See Section I: Policies
Academic Probation and Suspension
The academic regulations have a two-fold purpose:
1. To prevent the dissipation of the resources and time of students who fail to make reasonable progress in their academic programs at Tech, and
2. To facilitate the maintenance of high academic standards at Tech.
A student whose semester GPA falls below the minimum requirements needed for good standing will be placed on academic probation for the next regular semester of enrollment. Students are continued on probation if they withdraw from Tech while on probation.
Students who fail to achieve the minimum semester GPA for a second consecutive semester will be placed on academic suspension unless their cumulative GPA is 2.0 or better. A student on academic suspension is denied the privilege of enrolling at Tech for the specified period of time. Credits earned at another institution during the period of suspension at Tech will not be accepted for transfer at Tech without prior approval.
Notification of Probation and Suspension
Notification to the student of academic probation or suspension will appear on the student’s grade report at the end of each grading period. Academic probation and suspension will appear on the student’s official transcript.
Duration of Suspension
The first suspension from Tech will be for one regular (fall or spring) semester. Second and subsequent suspensions will be for one calendar year. A student suspended after the fall semester is suspended for the following spring and summer semesters. A student suspended after the spring semester is suspended for the following summer and fall semesters. A student suspended after the summer semester is suspended for the following fall semester.
Appeal of Suspension
A student who, after conferring with his or her advisor, feels that he or she has been unjustifiably placed on suspension may appeal for a change of status by written petition to the Academic Standards and Admission Committee. A student may appeal suspension by petitioning for readmission. Petitions must be submitted to the Office of the Registrar by registration day.
The academic year at Tech consists of two semesters. A class hour is 50 minutes in length; ordinarily, a laboratory period is about three times as long. One class hour or laboratory period a week through a semester gives one credit hour.
A full-time undergraduate should carry an academic load of approximately 16 credit hours per semester for the fall and spring semesters. During the summer session, 6 credit hours is a full-time academic load; 3 credit hours is half-time.
The Veterans Administration requires students on the GI Bill to carry a minimum of 12 credit hours (6 credit hours in summer) to qualify for full benefits. Physical Recreation (PR), Fine Arts (FA), and Community College (designated by the letter “C” in the course number) courses do not count toward the minimum credit hours for veterans. Complete information can be obtained in the Office of the Registrar.
A student is responsible for all material covered in class; however, it is the decision of the individual instructor whether attendance is mandatory or optional. It is the student’s responsibility to ascertain this. Illness or other circumstances that necessitate extended absence from class work should be reported as promptly as possible to the Dean of Students, or designated representative who will notify the student’s instructors.
Students on Military Active Duty must notify the Dean of Students, or designated representative and provide appropriate documentation.
Auditing a Class
Students may attend classes as auditors; that is, they may enroll in a course for no credit, with the permission of the instructor of the course. Auditors pay fees on the same basis as those who enroll for credit. No student will be allowed to change registration from credit to audit or from audit to credit after the tenth week of a regular semester or the fifth week of the summer session. Students may not change from credit to audit or audit to credit more than once in a class. Auditors receive grades of SA (satisfactory audit) or UA (unsatisfactory audit) as determined by the instructor.
In lieu of registering for a course, a student may request a challenge examination. (Students who have received a grade in a class taken at Tech may not take a challenge exam in that course.) These exams allow students to receive credit or waive the requirement for a course by passing a comprehensive test of the course material. Courses available are determined by departments.
Permission must be granted by the instructor of the course. A challenge examination fee is charged. The form of the examination (written, oral, practical, combination, etc.) will be determined by the instructor. At the option of the student and instructor, the examination may be graded on either the standard or S/U basis, and the examination points earned will be equivalent to a final grade in the course. Some departments offer challenge exams on an S/U basis only.
Credit hours and grade points earned in this way are exactly equivalent to those earned through successful completion of that course. The following regulations will apply to all challenge examinations:
·Permission of the instructor of the course is required and the examination is given at a time of the instructor’s choosing.
·Information as to the nature of the challenge examination will be made available to a student upon request.
·The student will be told the grade earned and has the right to decide whether the credit and grade will be entered on the transcript.
·If a student is registered for the course, the challenge exam must be taken during the first three weeks of the fall or spring semester so the student’s schedule can be adjusted.
A student’s total registration per semester, including all courses taken in residence and by correspondence, must not exceed 18 credit hours without the advisor’s approval. Any student who is enrolled for a correspondence course must report this fact in writing to the Vice President for Academic Affairs before registering for classes and also must obtain the Vice President’s approval before enrolling for a correspondence course during a semester when enrolled at Tech. Correspondence courses in progress during any semester must be recorded on the student’s program. Approval of enrollment in a correspondence course does not necessarily imply that transfer credit will be allowed. If transfer credit is desired, regular evaluation procedures must be observed; moreover, a final grade for the course must be reported officially to the Registrar not later than 30 days before the end of the semester during which credit is desired.
These practices are observed in the numbering system:
1. Courses numbered from 100 to 199 are intended primarily for first-year students (freshmen); 200 to 299 for second-year students (sophomores); 300 to 399 for third-year students (juniors); 400 to 499 for fourth-year students (seniors); and 500 to 599 for graduate students. Exceptions may be made with the approval of the major advisor and instructor. Graduate students may be allowed credit for courses numbered 300 and above.
2. Odd-numbered courses are usually offered in the fall semester; even-numbered courses are usually offered in the spring semester.
Credit hours are measured in class hours (cl hrs), lab hours (lab hrs), and recitation/discussion hours (recitation hrs). “1 cl hr” and “1 recitation hr” correspond roughly to one hour spent in class each week and is equivalent to one (1) credit hour. “3 lab hrs” equals about three hours per week in the laboratory and is also equivalent to one (1) credit hour.
In addition to class and lab time, students can expect to spend about two to three hours of study and preparation for each credit hour of class. Most one-semester classes average three credit hours. To graduate with a bachelor’s degree, students need a minimum of 130 credit hours.
To be included as part of a student’s declaration of courses fulfilling degree requirements, directed study courses (courses numbered 391 or 491) require the approval of the department chair in the major department, the chair of the department offering the course, and the student’s advisor. Approval must be obtained before the student takes the course.
Electives are courses taken in addition to the specific courses required by a given major. Electives bring a student’s credit hours up to the required number for graduation. Some majors allow students to choose many electives; others, few.
Tech’s Community College classes (designated by the letter “C” in the course number) may not be used to fulfill the General Degree Requirements for a Bachelor of Science degree. However, some majors allow student to use these classes to fulfill elective credit.
General Education Core Curriculum Requirements
These are courses in humanities, mathematics, and basic science which all Bachelor of Science students must complete in order to graduate. The general degree requirements should be met by the end of sophomore year. See the New Mexico Tech Course Catalog for both undergraduate and graduate general degree requirements.
Good Academic Standing (Undergraduate)
A regular undergraduate student will be considered in good standing if the student maintains the minimum semester GPA listed below:
Total semester hours Minimum semester GPA
attempted (cumulative) needed to maintain good standing
60 or more 2.00
For determination of academic standing, “semester hours attempted” means courses in which a student earns grades of A, A-, B+, B, B-, C+, C, C-, D+, D, F, S, U, and all transfer credits. “Semester hours attempted” does not include courses in which a student earns grades of IN, SA, UA, W, or WO. Transfer credits are not used in computing the GPA.
A student whose semester GPA falls below the minimum requirements needed for good standing will be placed on academic probation.
Grade Point Average (GPA)
Semester GPA is found by multiplying the number of credit hours for each course with a number corresponding to the student’s grade in the course and then dividing by the total number of credit hours in the semester. A=4, B=3, C=2, D=1, F=0. For example, a student taking two three-hour courses who received an A and a B would have a GPA for that semester of 3.5.
([(3 x 4.0) + (3 x 3.0)]/[3 + 3]=21.0/6=3.5)
Courses taken for grades of S, U, SA, and UA are not calculated in GPA.
Cumulative GPA is an average over a student’s entire Tech career. Transfer credits are not included in cumulative GPA.
A major is a student’s primary field of study. The number of credit hours required varies by program. Since a student’s major determines which courses are required, it is advisable to declare a major as soon as possible. Majors may be changed at any time, but the earlier the better. Students must declare a major and be assigned a major advisor prior to completing the coursework for the major.
Tech awards minors for a student’s secondary field of study. The number of credits required for a minor varies from department to department. Students cannot earn a minor with either the Associate of General Studies or Bachelor of General Studies. Students must declare a minor and be assigned a minor advisor prior to completing coursework for the minor.
Admission, Fidel Center (-5424)
The Admission Office recruits potential students, guides them through the admission process, and welcomes them to Tech at Orientation. The Office is also responsible for Summer Mini Courses and other college-prep programs.
Hi-Tech Ambassador Program
The Admission Office coordinates the Hi-Tech Ambassador Program, a voluntary service organization for Tech students. As a Hi-Tech Ambassador, students actively participate in campus activities and earn points towards awards throughout the year. Ambassadors help Admission staff with on-campus events such as Registration/Orientation, 49ers, Science Fair, and Science Olympiad. Ambassadors also give campus tours to prospective students.
Before logging on to the secure area, students have access to the Course Catalog and the Class Schedule. Tech recommends using Internet Explorer 6.0 or Netscape 6.2.
Logging into the Secure Area
In order to log in, users must enter a User ID (nine characters beginning with “900.” ID numbers appear on Tech ID cards, as well as preregistration forms. A User ID is NOT a social security number.) Users must also enter a PIN. Continuing student PIN’s are the same used for fall registration or to check midterm grades. Students will be prompted to change PIN’s when logging on for the first time.If you have forgotten your PIN, you must go, in person, to the Office of the Registrar. Please bring your Tech photo ID card. Your PIN will NOT be issued over the telephone or by e-mail.
After 10 minutes of no activity, users are automatically logged off.
Click on the Student Services and Financial Aid link to access Registration.
Questions? Complete instructions for registering online are available at www.nmt.edu/banweb-information. Or, contact the Office of the Registrar at 835-5133 or email@example.com.
Center for Student Success, Fidel Center (-5208)
The Center for Student Success assists faculty advisors and students in developing quality advising relationships and provides a wide spectrum of academic support services to help students explore their life goals, interests, and abilities. Academic advisors are assigned to undergraduate students from among the faculty in their major department. Undecided majors receive counseling and are provided with suitable interim advisors from the faculty.
Individual and group counseling is offered to help students identify their learning style and develop academic success skills such as time and stress management, study skills, and adaptive choice-making.
The Academic Referral program is designed to identify and aid students who are having academic difficulties and help them deal with those problems early the semester. The program serves students who are referred by faculty members, on probation, and those students who are academically under-prepared for the demanding curricula at Tech.
Freshman First-Year Experience Program
The Freshman First-Year Experience program (FYE) is designed to help first year students smoothly transition from high school to Tech. The program is devoted to student success and fulfillment both inside and outside the classroom. The major component of the FYE program is the Freshman Seminar, EDUC 101. Freshman Seminar is a one credit hour course that covers strategies to becoming a successful Tech student, including study skills, test-taking skills, time and stress management, goal setting, personal responsibility, and money management.
Group Opportunities for Learning and Development (GOLD Tutoring Services)
GOLD is an academic assistance program based upon the idea that successful students can help other students. GOLD tutors offer tutoring in biology, computer science, chemistry, physics, math, and other courses as needed. Services are free.
The Writing Center assists graduate and undergraduate students with writing, including essays and technical papers. Hours are drop-in. Services are free and are offered each regular semester.
Educational Outreach/Distance Instruction
Community College, Cramer Hall (-6581)
The Tech Community College provides education in physical recreation, fine arts, first aid, and other personal development areas for Tech students, faculty, and staff and Socorro County area residents. Courses offered through the Community College complement the traditional Tech curriculum.
Community College classes, which are signified by a “C” following the course number, are graded on a Satisfactory/Unsatisfactory basis and can be used as elective credit in most majors. Full-time undergraduate students do not pay extra tuition when these classes are a part of their 12-18 hour course load.
For credit Community College classes are counted as part of an undergraduate student’s full-time course load and financial aid. Graduate students may enroll in a limited number of Community College classes to supplement their full-time course load on approval from the Graduate Office. Full-time Tech faculty and staff may use their tuition waiver for Community College credit classes and receive a special price on most non-credit classes. Socorro community members may enroll in Community College classes as special students. Further information on the Community College is available at http://mediaserve.nmt.edu/joomlanew/
Distance Education, Cramer Hall (-5511)
Tech’s Distance Education program offers graduate-level courses in energetic materials, engineering management, environmental engineering, mechanical engineering, petroleum engineering, science teaching, and other disciplines. All Distance Education courses are offered to supplement campus degree program offerings. Distance Education courses are designated with a “D” following the course number in the Tech Schedule of Classes. Courses can be taken nearly anytime and anywhere, using live links between studios as well as live and recorded lectures delivered via the Internet. These courses are intended as a way to help graduate students complete degree programs while on varied work and travel schedules or when they live too far from Tech to make attending an on-campus course feasible. No online degrees are offered at Tech. Current course listings can be found on the Educational Outreach and Distance Instruction web site, http://mediaserve.nmt.edu/joomlanew/.
Grades and Grading Options
A grade is reported for each course in which a student has enrolled to indicate the quality of performance in that course. The grading system used at Tech is as follows:
Grade per Semester Hour
S Satisfactory (C- or better) n/a
U Unsatisfactory(D+ or worse) n/a
SA Satisfactory Audit n/a
UA Unsatisfactory Audit n/a
IN Incomplete n/a
W Withdrawal n/a
WO Withdrawal without Prejudice n/a
NR No Report n/a
NG No Grade Issued n/a
OG Ongoing n/a
An “I” preceding a grade indicates that the student originally received an Incomplete (IN) in the course. The grade points awarded are identical to those grades not preceded by an “I.”
Grade Point Average (GPA)
The total semester hours in which grades of A, A-, B+, B, B-, C+, C, C-, D+, D, and F have been received at this institution divided into the corresponding total grade points earned is the student’s cumulative grade-point average (GPA). The student’s GPA for any time period is found by dividing the credit hours in which grades other than S, U, SA, or UA were received into the total grade points earned during that period. The student’s GPA indicates scholastic standing. Results of challenge examinations shall not be included in the student’s class load for the semester in which the exam is taken.
After completing 30 credit hours, any student in good standing may take up to a total of 18 credit hours on an S/U basis in undergraduate courses not normally graded S/U. (Transfer credits from other institutions are not included in the 18-hour maximum.) Courses may not be taken in this manner without consent of the student’s major department and the department in which the course is taken. Approval for the S/U grade basis must be obtained within the first ten weeks of classes. Decisions made at that time for either letter grade or S/U grade evaluation may not be subsequently changed. Students who receive a grade of S will receive credit for the course. Students who receive a grade of U will not receive credit for the course. Special students must have successfully completed 30 or more credit hours to register for courses on S/U basis unless the course is offered S/U only.
An incomplete (IN) may be given in lieu of a grade when circumstances beyond a student’s control have prevented completing a significant portion of the work of a course within the allotted time. The student’s performance in the course must otherwise be satisfactory. Students must not register for a course in which they received an IN. An incomplete may be removed in a manner and within the time determined by the instructor concerned. At the completion of the course, the student will receive the appropriate grade preceded by an “I” to indicate the original incomplete status of the course. The grade points awarded are identical to those grades not preceded by an “I.”
An incomplete may not be continued beyond one year from the end of the term in which the IN is awarded. Failure of the student to remove the IN by that date will result in an automatic grade of F. In no case can an IN become a withdrawal (W).
No Report (NR)
Thesis (numbered 591), independent study (590), or dissertation (595) courses will be graded with an S only upon fulfillment of graduate degree requirements. Prior to completion, these courses will be awarded NR if performance for that semester is acceptable or U if performance is unacceptable.
No Grade (NG)
No grade was issued by the instructor. This is a temporary grade which will be replaced by the actual grade when it is reported.
Grades for courses that continue throughout several semesters are graded upon completion of the course. The grade of OG is assigned until the course is completed, at which time the grade will be replaced by the appropriate regular grade as listed above.
A student may not withdraw (W) from a class after the tenth week of a fall or spring semester, or the fifth week of a summer session. A W can only be assigned after consulting with the instructor and completing and submitting the appropriate form to the Office of the Registrar. Under no circumstances can an instructor assign a W in a course.
Withdrawal without Prejudice (WO)
Under extremely unusual circumstances (for example, serious illness or death in the student’s immediate family), a student may petition for a withdrawal without prejudice. Such a petition must be presented in writing with supporting documentation (i.e., statement from a physician, obituary, etc.) before the end of the semester to the Associate Vice President for Academic Affairs for review and consideration. Students may not withdraw without prejudice from a course they are failing due to plagiarism, cheating, or other disciplinary issues.
Charges for tuition and fees are not altered by such a withdrawal.
Change of Grade
The instructor of a course has the responsibility for any grade reported. Once a grade has been reported to the Office of the Registrar, it may be changed only in the case of clerical error. The instructor who issued the original grade must submit in writing the reason(s) for the change. The change of grade must also be approved by the department chair.
Changes in grade must be made within five weeks after the start of the next semester, except for extenuating circumstances.
Grade Appeal Procedure
Students seeking grade changes must speak first with the instructor, next with the department chair, and finally with the Vice President for Academic Affairs. A grade must be appealed no later than the end of the semester following the semester in which the student took the class. All questions can be referred to the Office of the Registrar.
Graduate Studies, Fitch Hall (-5513)
The Graduate Studies program provides opportunities for advanced study and research in the basic sciences, computer science, mathematics, the earth sciences, and several engineering fields. The student is provided the opportunity to learn the spirit, as well as the methods, of productive scholarship.
To graduate, a student must fulfill the following:
1. The student must be a regular student.
2. The student must declare which catalog he or she is graduating under.
If a student is continuously enrolled (excluding summer sessions), the student may choose the degree requirements to be
a) the catalog in effect when the student first enrolled or
b)any subsequent catalog. Under special circumstances (such as
being called away to active military duty), a student may use the catalog under which he or she was admitted. Each case will be dealt with individually.
A readmitted student must choose degree requirements to be
a) the catalog in effect when the student was readmitted or
b) any subsequent catalog provided the student is continuously
enrolled after readmission.
3. a) To qualify for all bachelor’s degrees, except the Bachelor of General Studies degree, the student must complete
the General Education Core Currciculum Requirements.
b)Requirements for advanced degrees are noted separately.
4. The student must also complete the courses specified by the major department. Some programs require that the student
pass each required class with a grade of “C” or better. The minimum number of credit hours for any bachelor’s degree is 130.
5. Tech’s Community College classes (designated by the letter “C” in the course number) may not be used to fulfill the General
Degree Requirements for a Bachelor of Science degree. However, these classes may be used to fulfill elective credit for some
majors. Check the specific degree requirements for your major.
6. The student’s cumulative GPA must equal 2.0 or greater.
7. The student must complete a minimum of 30 credit hours at Tech.
8. A candidate for a degree, before registering for the final semester of enrollment, must announce candidacy to the Registrar by filing an “Intent to Graduate” form. Deadlines for submitting a Declaration of Intent are July 1 for those completing their degrees in December and December 1 for those completing their degrees in May. At that time, the Registrar must be furnished with a list of all courses the student wishes to submit in fulfillment of requirements for the degree. It is the responsibility of the candidate, in consultation with the chosen major department and the Registrar, to make sure that the courses fulfill all requirements for graduation. The final declaration must be signed by the student’s major advisor, who certifies that the courses taken meet the requirements for the degree specified. Any arrangement involving a departure from the regular requirements for graduation
requires the approval of the Faculty Senate.
9. All fees and financial obligations to Tech must be paid before a student will be awarded a degree. (All students who complete a campus check-out form are required to have a release from the Financial Aid Office).
10. Students must complete all degree requirements in order to participate in commencement.
Whenever a student satisfies the requirements for two majors, the student shall be awarded a degree listing a double major, and both majors shall be noted on the diploma.
The degrees of Bachelor of Science in Basic Sciences and the Bachelor of General Studies are excluded from the possibility of a double major listing.
Students who wish to be granted two undergraduate degrees not only must fulfill all the requirements specified for each individual degree, but also must earn a minimum of 30 credit hours above the requirements for the first degree.
A student’s major is their primary field of study. The number of credit hours required varies by program. Since a student’s choice of major determines which courses are required, it is advisable to declare a major as soon as possible. Students may change majors at any time, but the earlier the better.
Students must declare a major and be assigned a major advisor prior to completing the coursework for the major.
Tech awards minors for secondary fields of study. The number of credits required for a minor varies from department to department. Students cannot earn a minor with either the Associate of General Studies or Bachelor of General Studies.
Students must declare a minor and be assigned a minor advisor prior to completing the coursework for the minor.
Terminal Transfer Credits
Terminal transfer credits, credits earned at another college or university in order to complete the last degree requirements at Tech, are not allowed except when specified by a particular degree program, or when unusual circumstances appear to justify it. In no case will more than 16 credit hours of terminal transfer credits be allowed. A student who anticipates the need for requesting terminal transfer credit should do so as soon as practical and in no event later than the time of filing the declaration of candidacy for a degree. The request should be addressed to the Vice President for Academic Affairs. It should contain a statement of the circumstances which, in the student’s judgment, justify the request and a specific statement of the program proposed for obtaining the terminal credits. Approval, if granted, will be of a specific program.
The Faculty Senate reserves the right to make curriculum changes. Assurance is given to students that proper measures will be employed to avoid hardships that may result from such changes.
Students can generate degree audits online via BanWeb.
Commencement ceremonies are held each year in early May. Students who finish their degree requirements in August or December may participate in ceremonies held the following May. Students must complete all degree requirements in order to participate in commencement. The only exception is for earth science majors who need to complete Field Methods during the summer immediately following commencement.
Joseph R. Skeen Library (-5614)
The Joseph R. Skeen Library participates in and encourages the education, research, public service, and economic development mission of Tech and serves Library users from the Tech community, Socorro, and beyond. The Library is responsive to change in research and education programs and is current in implementing developments in information services. The Library respects privacy, supports intellectual freedom, and upholds intellectual property rights.
Skeen Library contains over 600,000 books, government documents, and periodicals. It also contains study rooms and carrels, a reading room, and a computer lab. The Library has a small coffee shop that is open most hours that the Library is open. While the Library is open 91 hours a week, as it moves to more electronic resources, these resources become available, both on and off campus, 24 hours a day. The Library provides videos, maps, and microform collections that support the academic mission of Tech. The Library also provides inter-library loan services that expand Tech’s borrowing privileges to more than 40,000 libraries worldwide. Students and faculty may also obtain permits to borrow materials at other university libraries in New Mexico. A growing collection of archival materials relating to Tech, the New Mexico School of Mines, and late US Representative Joseph R. Skeen, is also housed in the Library.
Registrar, Fidel Center (-5133)
The Office of the Registrar is responsible for coordinating the schedule of classes and registering students each semester. The office maintains each student’s academic record in a transcript. In addition, it is responsible for advising veterans, printing and distributing student identification cards, and coordinating commencement. Students can add and drop classes on the web at BanWeb or in person at the Office of the Registrar.
Orientation for incoming students begins the transition to Tech and, for some, to living away from home. Orientation is held at the beginning of each semester and summer session. A fee is charged.
Mathematics is the backbone of all coursework at Tech, and the selection of a student’s initial math course is critical to success at Tech. Placement is determined by each student’s ACT/SAT math score or the optional math placement test, described below.
ACT Math Score SAT Math Score Initial Math Course
20 or lower 490 or below MATH 101
21 to 23 500 to 550 MATH 103
24 to 25 560 to 580 MATH 103 and 104
26 to 29 590 to 660 MATH 104
30 or higher 670 or higher MATH 131
Students may also enroll in MATH 131 (Calculus and Analytic Geometry I) if:
1. The student is transferring college credit in college algebra and trigonometry.
2. The student earned a 3 or higher on the Advanced Placement (AP) Calculus AB exam or a 3 or higher on the AB subscore of
the Calculus BC exam.
An optional math placement test, which covers algebra and trigonometry, is available to students who score below 30 on the ACT math test or received below 670 on the SAT mathematics test. Waivers into 100-level math classes are not granted. Students must take the math placement exam if they want to enroll in any math class other than those listed above for your ACT or SAT math score.
Registering for Courses
Specific days are set aside for registration. Students may register online through the second Friday of instruction or in person through the third Friday of instruction, but will be charged a late registration fee. Registration after this period will depend upon the merits of each individual case.
Schedules of course offerings, with time and place of meeting and the name of the instructor in charge, are available in hard copy or at http://banweb.nmt.edu before the registration period of each semester or summer session.
A course may be cancelled if demand or resources are insufficient. Students are encouraged to discuss with their advisors their interest in courses not currently offered.
Students must be enrolled in a class to attend that class. Students may not “sit in” on a class for which they are not registered.
Students must settle their financial status (validate) with the Tech Business Office before they can complete registration.
Academic advising is one of the most important keys to a student’s success. Academic advising provides the student with the necessary information about courses and degree requirements, but, more importantly, the academic advisor serves as a mentor as the student explores the discipline and develops his or her professional identity. The advising system is designed so that:
· Each student is assigned a faculty advisor from the major department.
· Undecided students work with the Center for Student Success to determine the best placement until the major is declared.
· Each student works with his or her advisor each semester to plan the next semester’s courses. The advisor must approve the selected coursework and sign the registration form.
· Students seeking to minor in a subject must obtain a faculty advisor for the minor.
· Advisor/Major changes are initiated in the Center for Student Success.
· It is the responsibility of the student, in cooperation with the appointed academic advisor, to arrange programs so as to satisfy the common requirements for all bachelor’s degrees and the specific requirements of the major department.
Late Registration Fee
Students who fail to register during the designated period are charged a late fee. This stipulation applies to all regular undergraduate and graduate students. Special students are not charged this fee.
Late Validation Fee
Students who fail to validate their registration on the day of registration are charged a late validation fee. Students who register late and who do not validate their registration that day will also be charged. This fee applies to all regular undergraduate and graduate students. Special students are not charged this fee.
Proof of Insurance
Regular full- or part-time students must show proof of valid health and hospitalization insurance with another U.S.-based insurance company before registering for classes for the first time. Students are responsible for notifying the Student Health Center of any changes in their insurance.
Students who do not have coverage under another insurance plan can purchase insurance at www.macori.com.
Changes in Registration
A student may change his/her program by filing a Change-of-Registration form with the Registrar. No classes may be added after the third Friday following the beginning of classes of a fall or spring semester or the first week of a summer session. During the first three weeks of the semester, a student may drop a class without penalty, and the course will not appear on the permanent record. After the third week of classes in a fall or spring semester or the first week of a summer session, the student must file a Withdrawal Authorization Form and pay the withdrawal fee. The grade “W” will appear on the student’s permanent record. A student may not withdraw (W) from a class after the tenth week of the semester, or the fifth week of summer session. Students may change to audit or S/U up to the tenth week of the semester or the fifth week of the summer session.
Repeating a Class
A computable grade is a grade with a numerical equivalent: A, A-, B+, B, B-, C+, C, C-, D+, D, or F. A non-computable grade is a grade with no numerical equivalent: SA, UA, S, or U.
If you received Then
A, A-, B+, B, B-, You may not repeat the class for a grade or credit unless the course description specifically says you may.
C+, C, or S
C-, D+, D, or F You may repeat the class for a new letter grade and credit. The new grade will replace the old grade in
calculation of your GPA, even if the new grade is lower. You may not repeat the class at an institution other
SA, UA, or U You may repeat the course for a grade and credit. If you repeat a course in which you received a U, you must
take it for a computable grade.
IN (incomplete) You must complete the class within the time agreed upon with the instructor. Do not register for the class
again. This is not considered a repeat.
The old grade will continue to appear on your transcript, but only the new grade will be calculated in your GPA. Students may not repeat courses at other institutions.
Withdrawing from a Course
A student may withdraw and receive the grade of “W” from a course until the tenth week during the fall or spring semester (or the fifth week in the summer session). Talking with instructors and advisors about course progress at midterm will help students make this decision. Other options include:
· Change to Satisfactory/Unsatisfactory (S/U), which will not affect GPA. (This option is only available for students who have successfully completed 30 or more credit hours.)
· Change to Audit. Students are required to file the appropriate form with the Office of the Registrar in order to withdraw from a course or change to S/U or Audit.
Satisfactory Academic Progress
Satisfactory Academic Progress for Financial Aid
To be in good standing for financial aid purposes, a student must earn at least 75 percent of the hours attempted with a cumulative G.P.A. of:
1.6 if you have attempted 0 - 29 credit hours
1.8 if you have attempted 30 - 59 credit hours
2.0 if you have attempted 60 or more credit hours
See the Tech Course Catalog for further information about satisfactory academic progress for financial aid purposes.
Scholarships, Financial Aid Office, Fidel Center (-5333)
Tech makes every effort to make undergraduate education affordable for everyone: new students, returning students, and transfer students. Assistance comes in the form of institutional scholarships, financial aid, and student employment.
1. Institutional scholarships are based solely on grades (high school GPA, standardized test scores, and college grades for transfer students). Students do not need to demonstrate financial need for an institutional scholarship—only academic merit.
2. In addition to scholarships, Tech offers financial aid, which includes:
· Federal grants (e.g., Pell Grant, SEOG Grant, Academic Competitiveness Grant, SMART Grant)
· Federal loans (e.g., Perkins Loan, Stafford Loan, PLUS Loan)
· Federal Work-Study
· New Mexico grants (State Student Incentive Grant, College Affordability Grant)
· New Mexico Scholars Program (based on academic merit and financial need)
· New Mexico Work-Study
Details on this year’s institutional scholarships and financial aid programs, including dollar amounts, are available at www.nmt.edu/prospective/and in a brochure available from the Admission Office.
When students are admitted to Tech, the student’s application is automatically reviewed for an institutional scholarship. (Tech gives only one institutional scholarship per person. If, by accident or oversight, a student is offered two institutional scholarships, the student may keep only one.)
Deadlines for consideration of scholarships for the fall semester for first-time students are February 1 for the Gold and Silver scholarships and March 1 for the other scholarships. For consideration for a scholarship for the spring semester, the deadline is November 1.
Deadlines for scholarships for transfer students are June 1 for the fall semester and November 1 for the spring semester.
Students who did not qualify for an institutional scholarship upon entrance to Tech but have completed two semesters at Tech, earning a minimum of 24 credit hours with at least a 3.0 GPA, may be eligible for an Endowed Scholarship. Inquire at the Financial Aid Office.
Generally, for scholarship consideration, a student must:
· Be a U.S. citizen or an eligible non-citizen; or be an international student in legal F1 or J1 student status. (International students are eligible only for transfer scholarships and certain tuition reduction programs.)
· Be pursuing a first bachelor's degree;
· Be enrolled in a regular degree program at New Mexico Tech; and
· Carry at least 12 credit hours per semester.
Institutional Scholarship Renewal
Each year, each student’s institutional scholarship is automatically renewed. Students must maintain the GPA specified by the specific scholarship to keep the scholarship (e.g. 3.25 for Gold or Silver, 3.0 for Presidential, etc.) and have earned a minimum of 24 credit hours in the regular academic year. The requirements for each institutional scholarship are in the Scholarship Conditions and Requirements received with the scholarship offer. If a student’s GPA falls below the requirements, the Financial Aid Office will award whichever scholarship the student does meet the requirements for. If the student’s GPA again rises to meet the criteria of the higher level scholarship, the scholarship may return to the higher one. It is each student’s responsibility to bring this change of eligibility to the attention of the Financial Aid Office. Please note that students may not qualify for a scholarship higher than the one awarded upon entrance to Tech.
Institutional scholarships are offered for a maximum of four years for first-time students and a maximum of three years for transfer students. The length of a student’s scholarship is on the scholarship offer. Students should work closely with their advisor and check with the Registrar’s Office to make sure they are on track to finish their program in the time specified. If a student needs additional funding to finish their bachelor’s degree, they should consider applying for financial aid.
If a student’s scholarship is cancelled due to academic ineligibility, and the student re-establishes eligibility, they may apply for reinstatement of the scholarship. This request should be made as soon as possible after the spring or summer semester, whichever is applicable. The originally specified time period of the scholarship is not extended.
Student Academic Status
The academic regulations have a two-fold purpose:
· to prevent the dissipation of the resources and time of students who fail to make reasonable progress in their academic programs at Tech, and
· to facilitate the maintenance of high academic standards at Tech.
Writing Center, Center for Student Success
See Center for Student Success.
Section III: Campus Services
Advancement, Fidel Center (-5525)
The Office for Advancement is responsible for fundraising, encouraging, and acknowledging gifts; and developing and maintaining relations with Tech’s constituents.
Alumni Relations, Advancement, Fidel Center (-5525)
To promote, support, and strengthen communication between the university and its alumni, Alumni Relations organizes reunions and gatherings, produces an alumni newsletter and magazine (Gold Pan), promotes alumni chapters, and sponsors activities. The Office encourages alumni participation and recognizes outstanding alumni achievements.
Auxiliary Services, Fidel Center (-5050)
The Auxiliary Services Office strives to recreate the essential elements of home and community on campus thus enriching and completing each student’s college experience. The Auxiliary Services Office has financial and management responsibility for the Bookstore, Children’s Center, Dining Services, Game Room, Golf Course, Macey Center, Residential Life, the Student Activity Center, Summer Conferences, the Swim Center, and Tech’s Albuquerque facility.
Bookstore, Fidel Center (-5415)
The campus bookstore is operated by Texas Book Company and sells new and used textbooks, as well as general reading books, school supplies, imprinted clothing and gifts, and a variety of other convenience items. The bookstore buys back textbooks throughout the year. Textbooks in good condition, which are adopted for the following semester, are purchased at half the purchase price in quantities to fill the bookstore’s need for the following semester. If a textbook is not adopted for the next semester, or if the publisher has announced a new edition, the textbook will be purchased at the current published buying guide price.
Textbooks returned with a receipt during the first five days of the fall and spring semesters will receive a full refund. Thereafter, a full refund is given through the twelfth class day with a receipt and a drop slip. A cash register receipt must accompany all refunds and returns. Returns may be made within five class days of the summer session. Special orders, non-textbook specific study guides, and test preparations are non-refundable.
All other merchandise may be returned within three days of purchase with a receipt. New materials must be returned in original condition. Shrink-wrapped items may be returned for refund if unopened. Refunds are not allowed during the week prior to or during finals.
Current students and alumni can take advantage of services including career counseling; résumé, cover letter, and interviewing skills assistance; on-campus interviews for permanent, summer, and cooperative education jobs; career fairs in the fall and spring semesters; electronic job searches; and résumé submission. Students can find on-campus, internship, fellowship, and permanent employment positions via Interfase at: https://www.myinterfase.com/nmt/student/home.aspx.
The Office maintains a library of employer and career search materials; provides information on graduate study, fellowships, and research opportunities; and sponsors workshops on aspects of graduate school and job search processes. Copies of the necessary forms are available upon request, or can be found on-line at www.nmt.edu/career-services.
Although Tech assumes no responsibility for obtaining employment for its students, every effort is made to assist those students who take advantage of Career Services.
Cooperative Education Program
Included within Career Services is the Cooperative Education Program. A cooperative education student is typically off campus for six to eight months, working full time in a position related to their major. The student is enrolled in a one-credit work phase and has the rights and responsibilities of any other student. Information and application materials are available in the Student Affairs Office and at www.nmt.edu/career-services.
Children’s Center, 1015 Neel (-5240)
Tech’s Children’s Center offers quality and developmentally appropriate education and care for children of Tech students and employees, as well as community members. The Children’s Center equally places a high priority on responsiveness and close working relationships with each child and family in a relaxed and casual setting for children ages 2 through 5. The Center uses the Creative Curriculum and developmentally appropriate practices of the National Association for the Education of Young Children (NAEYC).
The Children’s Center mission is to complement the service and educational objectives of Tech by:
· Providing education, care, and nurturing for the children of students, staff, faculty, and community members;
· Utilizing culturally and developmentally appropriate practices; and
· Serving as a role model of child care excellence for the community.
The Children’s Center seeks to provide the best possible environment for the care, education, and development of children. The curriculum encourages:
· Programs that are designed to be different, flexible, and encourage active hands-on learning because all children are unique with individual skills and interests;
· Freedom and opportunity to develop physical, cognitive, and social skills at a child’s own pace;
· A warm relationship with adults that gives children a feeling of support while developing a sense of self-worth and independence; and
· Consistent and understanding adult guidance, which supports needs yet limits actions and promotes a child’s gradual growth towards responsibility and self-control.
The goal of the Children’s Center is to build and maintain a strong, diverse, and inclusive organization that allows for the achievement of the following objectives:
· Supporting families in achieving their own goals;
· Providing opportunities and resources for children to develop cognitive, motor, communication, and social skills;
· Promoting developmental progress of a child’s self-care, self-esteem, and self-control;
· Promoting child engagement, mastery, and independence; and
· Providing and preparing for life experiences.
The Center is open year-round, 7:30 a.m. to 5:30 p.m., Monday through Friday. E-mail firstname.lastname@example.org or visit externalweb.nmt.edu/children/missionchild.htm for more information.
See Student Association or Physical Recreation.
The Library, Fidel Center, and Speare Hall have student computer labs.
Counseling Services, Fidel Center (-5443/6619)
Mental health counseling services are offered to students who are carrying a credit load of 6 credits or more. The Office is staffed by an appropriately licensed mental health counselor. The Office is designed to help undergraduate and graduate students deal with the stresses of college life and is geared towards short-term therapy methods.
Services offered include individual, couple, and group therapy. Therapy is considered short-term, which is usually 5-10 sessions per semester. Some of the typical, but not exclusive, issues seen include anxiety, depression, relationship problems, socializing skills, and grief/loss. The therapists on staff work closely with the Student Health Center for cases that include medication management or other health concerns. All information that students share with the therapists is confidential and does not become a part of the students’ academic file. The Counseling Office is open 8 a.m. to 5 p.m., Monday through Friday.
Resource information for long-term counseling, psychiatric care, and other referrals is available.
After hours mental health emergency
Students in crisis, or friends of students in crisis, whether on-campus or off-campus, should contact Campus Police immediately. Dial -5434 on campus and 835-5434 off campus. Campus Police will put into effect a series of steps to obtain the appropriate level of help for the student.
Dean of Students, Brown 216 (-5880)
The Dean of Students provices support to enrich student life at Tech. The Dean's Office is responsible for overseeing student activities and events, new student orientation, student awards and honors; campus safety; notices of student absences, student deaths, and military withdrawals; and judicial affairs. The Dean is also the advisor to the Student Association.
Dining Services, Fidel Center (-5111)
Tech’s food service is provided by Chartwells and is designed to meet the needs and lifestyles of students. The dining program offers an array of multicultural cuisine. Dining options range from fresh foods with unlimited seconds for those students on the meal plan, to an assortment of gourmet coffees, sandwiches, salads, and a la carte selections. Special events and theme dinners are offered each month. Steak and shrimp night is offered every two weeks.
Resident students living in the traditional halls are required to choose one of the following flex meal plans: 150, 175, 200, or 250 meals per semester, which include Tech Dollars. Students living in the campus apartments are required to purchase a minimum $482 plan. Block plans of 25, 50, and 80 meals are available for commuters.
The food court is open from 7 a.m. to 7 p.m. weekdays and from 11:30 a.m. to 7 p.m. on weekends. Meal plans may be used at any time during these open hours. Tech Dollars may be used in the food court or the Coffee Shop. The Coffee Shop next to the food court, is open from 7 a.m. to midnight weekdays and from 2 p.m. to 10 p.m. on weekends.
Disability Services, Fidel Center (-5443/6619)
In understanding that achieving academic potential is critical to being a successful student at Tech, the Disability Office is committed to providing equal access to education programs. Tech welcomes applications from qualified students with disabilities and assures them that the Institute will provide access to programs for which they are qualified.
The Disability Services Office coordinates Tech’s efforts to comply with the broad mandates expressed in Section 504 of the Rehabilitation Act of 1973 (www.hhs.gov/ocr) and the American with Disabilities Act of 1990 (www.usdoj.gov).
A student with a disability is not required to self-disclose or work with the Disability Services Office and the office will not seek out a student. However, Tech recommends that a student work with the office so their academic needs can be met to the fullest potential. A student seeking academic accommodations or adjustments must contact the Disability Services Office.
In order for eligibility to be initially determined, a student must:
· Register with the Disability Services Office; and
· Provide current documentation (preferably within the past three years) from an appropriately licensed health care professional
who is trained in diagnostic testing that establishes the existence and current status of a disability and supports the
requested accommodations. This report must include:
1. Raw data and results of comprehensive professional testing and diagnosis;
2. A narrative summary; and
3. Written recommendations for accommodations and why this would benefit the student.
Disability Services staff will review the documentation and make a decision regarding appropriate academic accommodations. These determinations are made on an individual basis, since even two people with the same disability may need different accommodations.
Once eligibility is determined, it is in the student’s best interest to follow the Disability Services Office’s policies in regard to timeliness of requests and completing necessary forms so that accommodations can be provided in a timely manner. Accommodation services are an on-going, interactive process in which the student is expected to be a key player.
Students must renew their request for services each semester, although new documentation may not be necessary.
To receive discounts, Tech students must present a valid Student Identification Card. (Subject to change.)
Arby’s 10%, Bambi’s Flowers 10%, Dr. Beers 10%, Big Bear Café 10%, Bobbie’s Bobbin 10%, Christmas Store (Dry Cleaning Excluded) 10%, Corner Copy Café 10%, Crane Café 10%, Denny’s 10%, El Camino 10%, El Sombrero 10%, Favor-It-Things 10%, Gamble’s 10%, Gene’s Flowers 10%, K-Bob’s 10%, Kentucky Fried Chicken 10%, Dr. Lucero 10%, Dr. Oates 10%, Pizza Hut (Deliveries Excluded) 10%, Randy’s Ace Hardware 10%, Socorro Office Supply 10%, T & T Tire Company 10%, Taco Bell 10%, Video Shack 10%, and Dr. Woodward 20%.
Equal Employment Opportunity
Tech is firmly committed to a policy providing equal employment opportunity without regard to race, sex, religion, ancestry, age, national origin, physical or mental handicap, medical condition, or veteran status in accordance with Title VII of the Civil Rights Act of 1964, as amended; Executive Order 11246; the New Mexico Human Rights Act; and Sections 503 and 504 of the Rehabilitation Act of 1973.
Student Employment Programs at Tech
College Work-Study – Federal or State
College Work-Study is a need-based financial aid program subsidized by the State or Federal government. The College Work-Study program provides jobs for students with financial need, allowing them to earn money to help pay education expenses. Students must file a Free Application for Federal Student Aid (FAFSA) to determine eligibility. If a student qualifies, earnings are limited to the Work-Study amount indicated on the award letter and work authorization. The application priority date for financial aid, including Work-Study, is June 1 each year.
Non-Need Work-Study (State)
Non-Need Work-Study is subsidized by the New Mexico government. The program provides jobs to students that are residents of New Mexico to help pay education expenses. To be eligible for this program, a student must be a New Mexico resident and complete a Free Application for Federal Student Aid (FAFSA). The results of the FAFSA have no effect on a student’s eligibility. Earnings are limited to the Work-Study amount indicated on the award letter and work authorization. The application priority date for Non-Need Work-Study, is June 1 each year.
Part-Time Student Employment (Non-Work-Study)
Need-based financial aid eligibility is not required for a student to obtain a part-time employment position. Although part-time employment is subject to various regulations, earnings are not a fixed amount, but students are limited to a 20-hour work week.
General Eligibility Requirements
1. Students must be classified as a regular, degree-seeking student. Special students are ineligible to work on campus through
2. Students must be enrolled full time (12 or more hours) to be eligible for part-time employment at Tech for fall/spring
semesters. Students not enrolled in the summer semester must be pre-registered for the fall semester to work on campus.
Students enrolling for the first time in the fall semester are not eligible to work on campus during the summer, unless the
student is enrolled in the summer semester for at least 6 hours. To obtain work through the Student Work-Study Programs,
students must be enrolled at least half-time (6 hours during fall/spring and 3 hours during summer).
3. Students must meet satisfactory academic progress standards (described under Academic Requirements) if employed
through Work-Study Programs. The Financial Aid Office monitors this progress.
4. Students may work in a maximum of two departments concurrently. The combined work hours per two-week pay period may
not exceed 40 hours, and the pay rate for both positions must be the same.
Research and Teaching Assistants are usually not permitted to hold an additional job under the terms of their contract with Tech. To obtain student employment, Research and Teaching Assistants must have permission from their advisor and the Dean of Graduate Studies prior to seeking employment.
International students holding a student visa must secure prior approval from the Director of International & Exchange Programs to work on campus. Tech will allow only the following classes of enrolled international students to work on campus:
1. International students maintaining J1 or F1 status;
2. International students in certain other visa/status categories (J2, K, P4, and A1 or A2 dependents) who show a current EAD
(Employment Authorization Document, known as a “work authorization card”) from USCIS; and
3. International students who have filed for adjustment of status to permanent residency (but have not yet been approved) and
who show a current EAD.
College Work-Study and Non-Need Work-Study
Work-Study students (including Non-Need Work-Study) are required to maintain satisfactory academic progress to continue to qualify for employment. Students are given the Satisfactory Academic Progress Policy when awarded any financial aid, including Work-Study. The policy is available in the Financial Aid Office as well as in the Tech Catalog.
Part-Time Employment (Non-Work-Study)
Part-Time employment students must maintain full-time enrollment at Tech. Exceptions may be made for students who will graduate in a given semester and are enrolled less than full time. Approval must be granted by the Director of Financial Aid.
The Hiring Process
1. Once eligibility for Work-Study has been determined, students are sent an Award Letter from the Financial Aid Office. This
form should be signed and returned to the Financial Aid Office.
2. The Career Services Office posts available student employment positions online at
https://www.myinterfase.com/nmt/student/home.aspx. Interfase accounts can be obtained by going online or picking up
instructions at Career Services/Student Affairs. Once a student has found a position of interest, the student will need to
interview with the department and be offered the position.
3. Next, an I-9 Form will need to be completed in the Payroll Office in Wells Hall. To complete this form, bring a driver's license
and social security card/birth certificate.
4. After completing the I-9 form, obtain a Student Work Authorization Form from the Financial Aid Office. This form will need to
be completed by the student and supervisor, then returned to the Financial Aid Office.
Each Student Work Authorization is only good for one semester and will need to be renewed each semester. A new Student Work Authorization will need to be completed to work during semester breaks as well.
Part-Time Employment Students
1. The Career Services Office posts available student employment positions online at
https://www.myinterfase.com/nmt/student/home.aspx. Interfase accounts can be obtained by going online or picking up
instructions at Career Services/Student Affairs. Once a student has found a position of interest, the student will need to
interview with the department and be offered the position.
2. Next, an I-9 Form will need to be completed in the Payroll Office in Wells Hall. To complete this form, bring a driver's license
and social security card/birth certificate.
3. After completing the I-9 form, obtain a Student Work Authorization Form from the Financial Aid Office. This form will need to
be completed by the student and supervisor, then returned to the Financial Aid Office.
The Student Work Authorization will be good for the entire academic year, including the break between the fall and spring semesters. A new Student Work Authorization will need to be completed for the summer.
Graduate Research/Teaching Assistantships
1. An I-9 Form will need to be completed in the Payroll Office in Wells Hall. To complete the form, bring a driver's license and
social security card/birth certificate.
2. Contracts for graduate student research and teaching assistantships are initiated by the department and confirmed by the
Office of Graduate Studies. Contact the Office of Graduate Studies for assistance.
Resident Assistant Contracts
1. An I-9 Form will need to be completed in the Payroll Office in Wells Hall. To complete the form, bring a driver's license and
social security card/birth certificate.
2. Resident Assistant Contracts are initiated through the Residential Life Office. A copy is provided to the Financial Aid Office.
Contact the Residential Life Office for assistance.
Student Association Officer Salary Contracts
Copies of Student Association officer salary contracts are provided to the Financial Aid Office. Contact the Student Association President or the Dean of Students for assistance.
Supervisors will provide each student worker with the training necessary to effectively perform their duties. Students are paid during the training phase. Any training questions should be directed to the supervisor.
Supervisors expect students to dress appropriately for the job. Appropriate dress should be discussed with the supervisor.
Each new student employee is hired on a probationary basis during the first eight weeks of each new job. During this period, students have the opportunity to determine whether the job is appropriate. Students have the option of changing jobs if other employment is more compatible with schedules or career interests.
During the probationary period, supervisors assess performance and may release students from a position during or at the conclusion of the probationary period, with or without cause. The decision to terminate is not subject to appeal.
Hours That You May Work
Students may work up to 20 hours per week or 40 hours per pay period.
During the summer, the number of hours that a student may work depends on the number of credit hours the student is enrolled in, as follows:
#Hrs Enrolled #Hrs/Week
0 - 3 40
4 - 5 30
6 + 20
During semester breaks, students are permitted to work 40 hours per week/80 hours per pay period. However, the student must be pre-registered for the upcoming semester and cannot use Work-Study.
Students that will be graduating in a semester and are enrolled in less than full time may be eligible to work under the part-time student employment program. Approval must be obtained from the Director of Financial Aid before obtaining a Student Work Authorization.
A student’s work schedule is dependent upon class schedule and the supervisor’s needs. Students should not work during their scheduled class times regardless of whether or not class is being held. It is each student’s responsibility to monitor and limit hours worked as outlined above.
Supervisors set each student’s pay rate. The minimum amount of pay a student may receive is minimum wage. The maximum amount of pay a student may receive is $15.00 per hour for undergraduates and $25.00 per hour for graduates. For students with multiple jobs, the pay rate must be the same and a Student Work Authorization must be filled out for each.
Overtime and Holiday Pay
As a student employee, no overtime is allowed. If a student works on a holiday, straight time pay for the holiday should be recorded. No more than 20 hours can be worked in any week while classes are in session. During semester breaks, students may work no more than 40 hours per week, including any holiday time. Students who work more than 40 hours in any week (20 hours when classes are in session) will be subject to disciplinary action up to and including termination. Any department or principal investigator that knowingly allows student employees to exceed these weekly limits may lose their student employment privileges.
Pay Periods and Time-Reporting
Pay Periods are two weeks long. A time sheet must be turned in to the Payroll Office by 9 a.m. on the Monday following the end of the pay period for paychecks to be received the following Friday. Supervisors will determine where and when students turn in time sheets for supervisory signature and how those timesheets will be forwarded to Payroll. Supervisors supply students with a time sheet. Note: Students must be properly authorized in order to be paid. This means the student has a Student Work Authorization turned in and approved by Financial Aid.
The Payroll Office issues student paychecks every other Friday. Paychecks may be picked up in the Cashier’s Office in Fidel Center, upon presenting a Tech ID, or students may arrange for direct deposit with Payroll.
Student employees are not eligible for any benefits such as sick leave, annual leave, or retirement. All student employees are covered by worker’s compensation. Reports of accidents on the job must be filed with the supervisor and the Human Resources Office within 10 working days.
Students may take a 15-minute paid rest for every 4 hours of continuous work. The time for rest periods must be arranged with the supervisor.
Taxes and W-2 Forms
All wages paid to student employees, including Work-Study, are subject to income taxes. Student workers must complete the Employee’s Withholding Allowance Certificate (W-4) before starting work. Student employees are exempt from paying FICA taxes during the fall and spring semesters, and during the summer semester if the student is enrolled. A statement of wages earned (W-2) will be issued to each student for the calendar year. It is mailed to each student in January, following the end of the calendar year. Check with the Payroll Office to be sure that a current permanent mailing address is on file.
For termination of any type, a Student Work Termination Form, obtained from the Financial Aid Office, must be completed.
Students may terminate a job at any time. To do so, students should submit a resignation in writing no less than two weeks prior to the last day of work. In return, the student’s supervisor may not terminate a student less than two weeks after the date of written notification. However, students are considered to have resigned from a job if:
1. The student walks off the job;
2. The student is absent for three consecutive work days without permission, except when an emergency situation precludes
giving notice; and if
3. The student fails to return to work within six working days following the end of a personal leave of absence.
Students may be involuntarily terminated if:
1. The student fails to perform in a satisfactory manner. (Supervisors must provide a written warning giving students an
opportunity to correct deficiencies. Usually the time period between the written warning and termination is two weeks. Failure
to respond to such notice could result in termination.); or
2. The student commits a major offense such as theft, gross misconduct, or gross insubordination.
Students may be immediately terminated without prior notice for committing any act falling in number 2 above. If a student is involuntarily terminated, the issue may be pursued by following the Due Process Procedure.
Financial Aid Office Termination
The Financial Aid Office may terminate a student’s employment for the following reasons:
1. The student has earned an amount equal to the student’s Work-Study award for the semester or academic year;
2. The student no longer meets the enrollment requirements necessary to participate in one of the student employment
3. The student does not meet academic requirements;
4. The student is on academic or disciplinary suspension;
5. The student has withdrawn from Tech;
6. Limited project funding forces termination;
7. The student has graduated from Tech; or
8. The project for which the student was hired has been completed.
A Student Work Termination Form will be completed by the Financial Aid Office.
All students who have received a Work-Study award but who do not begin utilizing the funds by the fifth week of the semester, will have their award canceled.
Due Process Procedure
While Tech endeavors to maintain pleasant working conditions to promote a cooperative, effective, working relationship with all employees, Tech also recognizes that misunderstandings and disagreements may arise regarding terms and conditions of employment. Normally, such disagreements are resolved through informal discussions between the student and their supervisor. However, for questions and complaints not resolved to the student’s satisfaction through informal discussions with successive levels of supervision, the formal Due Process Procedure is available. The Financial Aid Committee provides the mechanics of the Due Process Procedure. A grievance results from a violation of Tech policy that adversely affects a student employee such as discrimination due to sex or ethnic background, termination without correct termination procedure, etc. The steps to the Due Process Procedure are as follows:
1. The employee (student) shall submit written notice initiating the due process procedure within 10 working days of the
incident. The notice should be directed to the concerned department chairperson, with a copy submitted to the Financial Aid
Committee. In the event that the chairperson is the other party involved in the incident, the notice should be directed to the
Vice President of Student and University Relations.
2. The department chairperson shall hold an informal meeting with the employee, investigate the matter, and render a written
decision to the employee with a copy to the Financial Aid Committee. This step shall occur within 10 working days following
the filing in writing of such a complaint with the department chairperson.
3. The employee may file an appeal for Due Process Procedure through the Financial Aid Committee within 10 working days of
the decision reached in step two. The Financial Aid Committee shall hold a formal hearing within 15 working days of the filing
of the appeal.
The Financial Aid Committee shall be composed of two student representatives, two faculty members, the Director of the Center for Student Success, and the Director of Financial Aid. The Director of Financial Aid shall act as Chairperson and Secretary of the Committee. If the committee action is considered unfavorable, students may appeal the decision to the Vice President of Student and University Relations for summary judgment. In those instances involving Equal Employment Opportunity issues, the procedure as outlined in the Affirmative Action Plan will be followed. Students may contact the Director of Affirmative Action and Compliance for further information.
Full-time students with valid Tech identification cards are admitted to many functions, such as movies and dances, at no charge or at a nominal charge. Students should be prepared to show their full-time identification if asked. Fees for spouses or guests vary, depending on the event.
Financial Aid, Fidel Center (-5333)
Federal and State Title IV Financial Aid
Disclosure: Title IV financial aid programs are regulated by The Higher Education Act of 1965 as amended. Any information that is not included in the following policies may be found directly in the HEA.
To apply for funding from the Federal and/or State Title IV Financial Aid programs, students must complete the Free Application for Federal Student Aid (FAFSA). The FAFSA can be submitted by completing the paper copy and mailing it in the envelope provided with the application or by filling out the form online at www.fafsa.ed.gov. Tech’s Title IV code for federal financial aid applications is 002654. The priority deadline for Tech is June 1. Students who apply after June 1 may find that they are eligible, but, may not be awarded certain types due to limited funding.
The FAFSA must be completed every year the student wishes to be considered for grants, work-study, and loans. Satisfactory academic progress must be maintained by each student in order to maintain eligibility for any financial aid program (grants, work-study, and loans). ACG and SMART grants have additional criteria listed below.
The Central Processing System selects approximately 30 percent of all financial aid applications for verification. Tech verifies all of the applications selected for verification by CPS. The Director of Financial Aid reserves the right to select additional files for verification. If an application has been selected for verification, the student will be notified by the Financial Aid Office. The student must submit the following documents:
1. Verification worksheet;
2. Signed copies of the student’s Federal Income Tax Return used to complete the FAFSA;
3. Signed copies of the parents’ Federal Income Tax Return used to complete the FAFSA (if applicable); and
4. Other documentation requested by the Financial Aid Office.
Verification must be completed before a financial aid package will be calculated for the student. If the student is no longer enrolled, the verification must be completed within timelines established by the U.S. Department of Education.
Grants do not require repayment by the student unless the student completely withdraws from school during the semester. The amount is based on federal guidelines and allocations. Students are automatically evaluated for eligibility of all grant programs once the financial aid file is complete. For a file to be complete, verification is done, if needed, and official results of the FAFSA are on file at Tech.
Federal Pell Grant – Undergraduate students with demonstrated need may be awarded up to $4,731 per academic year while pursuing their first undergraduate degree.
Federal Supplemental Educational Opportunity Grant (SEOG) – Undergraduate students with demonstrated need may be awarded up to $4,000 per academic year while pursuing their first undergraduate degree. Priority is given to Pell Grant recipients.
Academic Competitiveness Grant (ACG) – Undergraduatestudents who are U.S. citizens, have completed a rigorous high school program as defined by the U.S. Department of Education, Pell Grant recipients, have demonstrated need, are enrolled full time, and are in their first or second year of their degree program. Second-year students must have a cumulative GPA of at least a 3.0. Students may be awarded up to $750 for the first year and up to $1,300 for the second year.
National Science and Mathematics Access to Retain Talent Grant (SMART) – Undergraduate students who are U.S. citizens, Pell Grant recipients, have demonstrated need, are enrolled full time, are in their third or fourth year of their degree program, and have a cumulative GPA of at least 3.0. Eligibility is based on the student’s major. Students may be awarded up to $4,000 each year.
New Mexico State Student Incentive Grant (SSIG) – Undergraduate students with demonstrated need may be awarded up to $2,500 per academic year while pursuing their first undergraduate degree.
Students can be employed on campus in various offices or departments. Students must find their own position, although help is available from the Career Services Office in the Student Affairs Office in the Fidel Center. Money goes to each student in the form of a pay check. This award does not guarantee a job. Students that express an interest in work-study on the FAFSA are evaluated for eligibility for these programs.
Federal Work-Study – Undergraduate and graduate students with demonstrated need. Awards vary with amoutn of need. Students are paid an hourly rate for hours worked during each pay period.
New Mexico Work-Study – Undergraduate and graduate students who are New Mexico residents may be eligible. Awards vary with amount of need and availability of funds. Students are paid an hourly rate for hours worked during each pay period.
Student loans go into repayment after the grace period of the loan expires. The grace period begins when the student graduates, drops below half-time enrollment, or withdraws from school. Parent loans usually go into repayment within 60 days of the loan being fully disbursed.
Perkins Loan – Undergraduate students with demonstrated need may be eligible for up to $4,000 annually, $20,000 in total. Graduate students with demonstrated need may be eligible for up to $6,000 annually, $40,000 in total. Principal and interest are deferred while the student is enrolled at least half time. The grace period before repayment is 9 months. The interest rate is fixed at 5 percent.
Federal Subsidized Stafford Loan – Undergraduate students with demonstrated need enrolled at least half time may be eligible for annual maximums: Freshman year, $3,500; Sophomore year, $4,500; Junior year, $5,500; Senior year, $5,500. The cumulative maximum for an undergraduate is $23,000. Graduate students with demonstrated need enrolled at least half time may be eligible for up to $8,500 annually. The cumulative maximum for graduate students is $138,500 for undergraduate and graduate degrees combined. The limits are for a combination of subsidized and unsubsidized Stafford Loans. Principal is deferred and interest is paid (subsidized) by the government while the student is enrolled at least half time. The grace period before repayment is 6 months. The interest rate is fixed at 6 percent for undergraduates and 6.8 percent for graduate students.
Federal Unsubsidized Stafford Loan – Undergraduate students with demonstrated need enrolled at least half time may be eligible for annual maximums: Freshman year, $3,500; Sophomore year, $4,500; Junior year, $5,500; Senior year, $5,500. The cumulative maximum for an undergraduate is $23,000. Graduate students enrolled at least half time may be eligible for $8,500 annually. The cumulative maximum for graduate students is $138,500 for undergraduate and graduate degrees combined. The limits are for a combination of subsidized and unsubsidized Stafford Loans. Additional loan amounts may be available to independent students and to students whose parents are ineligible for the Parent Loan program. Principal is deferred while the student is enrolled at least half time. Interest accrues while the student is in school. The grace period before repayment is 6 months. The interest rate is fixed at 6.8 percent.
Federal Parent Loan for Undergraduate Student (PLUS) – Credit-worthy parents of a dependent student may be eligible to borrow up to the cost of education minus other aid. Repayment of principal and interest begins immediately after the loan is fully disbursed. The interest rate is fixed at 8.5 percent.
Entrance Counseling Requirement
All first-time borrowers on the Perkins Loan and the Federal Stafford Loan programs must complete Entrance Loan Counseling before loan proceeds can be disbursed to the student or applied to the student’s account. The counseling can be done on-line at www.mapping-your-future.org. For students that are borrowing both a Perkins Loan and a Stafford Loan, entrance counseling is required for each loan. The entrance counseling only has to be done once while the student is enrolled at Tech. If the student gets a loan the next year, they have already fulfilled the counseling requirement.
Exit Counseling Requirement
Students who graduate, withdraw, or drop to less than half-time enrollment are required to complete Exit Loan Counseling. Counseling can be done on-line at www.mapping-your-future.org. This requirement is for both the Perkins Loan and the Federal Stafford Loan programs. If a student has borrowed on both programs, counseling is required for each.
Return of Title IV Funds
The Return of Title IV Funds policy applies to all students who participate in the following Title IV financial aid programs: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Academic Competitiveness Grant, National Science and Mathematics Access to Retain Talent Grant, Perkins Loan, Federal Stafford Loan, and PLUS loan.
Federal regulations require that if a recipient of Title IV financial aid funds (those programs listed above) withdraws from Tech after beginning attendance for the semester, the amount of Title IV assistance earned by the student must be determined. This is done through a calculation developed by the U.S. Department of Education. If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned. If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, he or she is eligible to receive a post-withdrawal disbursement of the earned aid that was not received.
The amount of assistance the student has earned is based upon the percentage of the semester in which the student was enrolled. Enrolled days/total number of days in the semester = percent of aid earned. Once the student has completed more than 60 percent of the semester, he/she is considered to have earned all of the funds awarded and is not subject to the calculation.
The Return of Title IV Funds calculation has two parts. One part determines the amount of funds the school must return to the Title IV programs. The other part determines the amount of funds the student is required to return.
There are two types of withdrawals for Title IV financial aid purposes: (1) official withdrawal and (2) unofficial withdrawal.
If the student officially notifies Tech of his/her intentions to withdraw, this date is considered to be the student’s last date of attendance and will be the official withdrawal date for calculating the amount of Title IV financial aid funds earned. This applies to both withdrawal (W) and withdrawal without prejudice (WO).
If a student receives grades of F, U, or UA for all courses taken in the semester, the student is considered to have unofficially withdrawn from Tech. The midpoint of the semester is used as the student’s unofficial withdrawal date unless documentation is submitted to show a different last date of attendance at an academically related activity. Examples of academically related activities are attendance in class, an exam, a tutorial, computer-assisted instruction, academic counseling, academic advisement, turning in a class assignment, or attending a study group that is assigned by the school. For the Financial Aid Office to use a date later than the midpoint of the semester, the student will need to have an instructor submit notice of one of the above items to the Financial Aid Office by the deadline stated in the letter sent regarding unofficial withdrawal.
The Financial Aid Office completes the Return of Title IV Funds calculations within 30 days of the withdrawal notification, and notifies the student of the calculation results. Funds are returned accordingly. If the student owes a grant overpayment, the student has a certain number of days to take positive action to correct the overpayment. If the student fails to take positive action by the deadline, the overpayment is referred to the Department of Education and reported on the National Student Loan Database System. The student then loses Title IV eligibility.
Health Center, Fidel Center (-5094)
The Student Health Center offers general, primary, medical care for students registered for 6 or more credit hours. Coverage includes gynecological services (pelvic exams, pap smears, contraceptive information, and pregnancy testing); diagnosis, treatment, and follow-up examinations for sexually transmitted diseases; and refrigerated storage of allergy medications. A licensed Nurse Practitioner can prescribe medication, administer allergy injections, and suture simple wounds.
The Center is open 40 hours per week during academic sessions. If there is an emergency after hours, students should call 911 or go to the Socorro General Hospital Emergency Room. Medical conditions beyond the scope and capabilities of the Center will be referred to outside providers. Charges by outside providers are the sole responsibility of the student, as are charges incurred for laboratory procedures and medication. Optical, dental, and hospital services are not covered.
While the Center is available for assistance to students with chronic illness or disabilities, it cannot provide personal attendants, individually prescribed devices, readers for personal use or study, or other devices or services of a personal nature. The Office of Counseling & Disability Services is available for some of those services.
Emergency transportation for the seriously ill or injured may be arranged through Campus Police (-5434 or 911).
Health Insurance, Counseling & Health Center, Fidel Center (-6619)
Students are responsible for maintaining health coverage throughout their studies at Tech and for notifying Tech of any changes to that coverage. This regulation applies to:
1. Undergraduate students registering for 7 or more credit hours;
2. Graduate students registering for 4 or more credit hours; and
3. Any student registering for 4 or more credit hours during the summer session.
All students must show proof of coverage through a US-based insurance company before registering for classes. New Mexico Tech sponsors a student health insurance plan. Information on this plan is available through the Office of Counseling and Disability Services.
International students studying in J1 non-immigrant status must have specific levels of insurance coverage for themselves and all dependents in the U.S. The Tech sponsored policy will provide at least the minimum levels of coverage required. These students must show proof of appropriate coverage to the International Programs office.
See Residential Life.
Students are not required to live on campus at any time during their studies at Tech. A listing of real estate agencies is available in the Socorro phonebook.
International & Exchange Programs (OIEP), Student Affairs Office, Fidel Center (-5022)
The International and Exchange Programs Office provides advice and counsel to international students, especially with regard to visa-related matters. It also coordinates activities, both on- and off-campus, designed to help students from other countries make the transition to living in the U.S. and Socorro. These include orientation, seminars/workshops, receptions, and an annual international exhibit. The Office is also responsible for the processing of all international undergraduate admission applications.
In addition, the Office maintains information about study abroad opportunities in other countries, coordinates Tech’s student exchange program with a number of foreign universities, and manages the National Student Exchange program.
Lost and Found, Student Affairs, Fidel Center (-5060)
Lost and found items may be turned in to the Student Affairs Office located on the second floor of the Fidel Center.
Macey Center (-5342)
Macey Center, opened in 1982, is Tech’s performing arts, special events, and conference venue. The Center contains meeting rooms, a 600-seat theater, and two spacious lobbies. Macey Center has served as a venue for student events including departmental conferences, dances, movie nights, and comedy nights as well as for weddings and anniversaries.
In Macey Center’s Art Gallery, artists are featured every four to six week and display works include photographs, paintings, quilts, sculptures, and jewelry. The Gallery is open 8 a.m. to 5 p.m., Monday through Friday, and on weekends as events are hosted.
Books and Supplies
The bookstore is a separate entity from Tech. Books and supplies cannot be charged to a student’s account, unless allowed by a sponsorship.
Check Cashing Privileges
The Cashier will cash personal checks for a maximum of $50 per day. Third party checks will not be cashed. A current, valid, student ID must be presented. There will be a $25 charge for each returned check. After two returned checks, the student will lose their check-cashing privileges for a full calendar year.
Credit Balances/Refund Checks
A check will automatically be issued to students with a credit balance of $100 or more. Refund checks will be issued twice during registration week (actual days will be determined on a semester by semester basis) and every Friday afternoon thereafter. Students who have a credit balance of less than $100 must request a refund at the Student Accounts office in the Fidel Center. Held checks will be at the Cashier’s window in the Fidel Center for pick up. A current, valid, student ID must be presented.
Students must meet all housing requirements to be eligible to rent a family housing unit. Family housing rent is charged to the student’s account at the beginning of the semester. Deferred payments may be set up through Student Accounts in the Fidel Center.
Definitions of Fees
Auxiliary Services Fee – This fee defrays expenses of various auxiliary services on the campus, including the Children’s Center, Golf Course, Macey Center, Swim Center, and Student Activity Center.
Building Bond Retirement Fee – This fee goes towards paying off bonds issued for general-purpose facilities built on campus.
Campus Postal Service Fee – Each student is charged a fee (per semester) for box rental and postal service for the receipt of campus and regular mail. A U.S. Postal Service contact station is operated by Tech in the Fidel Center. Academic information, including grades, is sent to each student’s Campus Station box.
Campus Technology Support Fee – This fee is charged to all students taking a credit course. The purpose is to support and maintain the various computer technologies across campus including future enhancements to web support.
Challenge Examination Fee – Special or challenge examinations must be arranged in advance and a fee per semester hour is charged for each.
Computer Usage Fee – The Tech Computer Center charges a basic fee to each student. Additional fees for file storage space and printouts beyond the minimum will also be charged.
Deferred Payment Plan Fee – A fee is charged to students who qualify for a deferred payment plan covering room and board. One-third of the total amount is due at registration and the balance is due in accordance with a schedule set by the Business Office. Students will not be allowed to register for a new semester until their accounts are paid in full for the previous semester. Students who have delinquent accounts are subject to administrative withdrawal of current registration and loss of credits.
Equipment Replacement Fee – This fee provides funds to academic departments to maintain or replace regular instructional equipment. State monies match this fee. This fee is prorated for students carrying less than a full-time load.
Graduation, Thesis, and Dissertation Fees – When candidates for the associate’s or bachelor’s degree file their candidacy declaration, they pay a graduation fee to cover the cost of diploma, cap, gown, and miniature diploma. Students completing the master’s and doctoral degrees are charged designated graduation fees. Graduate students who are not registered when they defend must pay an additional fee.
Health Center Fee – Each semester, all full-time undergraduate and graduate students are charged a Student Health Center Fee that allows access to a variety of primary, medical care services at the Health Center. Full-time students may elect to enroll spouses and dependents in the Health Center at the same rate per person for a maximum charge for three persons. Part-time students may also enroll in the Health Center.
ID Card Replacement – A fee is charged for the replacement of broken or lost Student Identification Cards.
Institute Activities Fee – This fee provides a base for the support of social and cultural activities and corresponding facilities.
Late Registration Fee – Students who fail to register during the designated period are charged a late fee. Special students are not charged this fee.
Late Validation Fee – Students who fail to validate their registration on the day of registration are charged a late validation fee. Students who register late and who do not validate their registration that day will also be charged. Special students are not charged this fee.
Orientation Fee – A fee is charged for new student orientation.
Readmission Fee – A fee is charged for processing readmission to Tech.
Sport Activities Fee – This fee is charged each semester in support of the intramural program and corresponding facilities.
Student Activities Fee – All students pay a Student Activities Fee each semester. The funds collected are disbursed to student organizations and activities according to the budget prepared by the Student Association.
Student Center Fee – A Student Center Fee provides monies to amortize and support the Fidel Center.
Transcript Fee – Students are entitled to one official Transcript of their academic records without charge per lifetime. A fee is charged for further copies. Free unofficial transcripts are available to currently enrolled students. Unofficial transcripts are not issued between semesters.
Withdrawal Fee – Students who withdraw from a class or classes after registration closes must pay a withdrawal fee for every withdrawal.
Multicultural Programs, Admission, Fidel Center (-5446)
The Multicultural Programs Office helps recruit and retain US ethnic minority students. A variety of activities and services are available to help students become part of the Tech community. They include advising; mentoring & mentorship opportunities; information about scholarships, internships, and employment; cultural activities; and student development/leadership activities; and a resource room.
The Office works closely with multicultural-oriented student organizations such as AISES, SHPE, and AME, providing advocacy for these organizations and assistance with conferences and outreach activities.
Performing Arts Series, Macey Center (-5688)
The Performing Arts Series provides excellent performances in popular and classical music, theater, dance, and family entertainment. Concerts in the subscription series (about 12 per academic year) are free to Tech students and affordable for family and friends. Recent shows included Chinese Acrobats, Arlo Guthrie, Japanese Taiko Drummers, New Mexico Symphony Orchestra, Break!, and “Beehive.” Socorro may be a small town, but the PAS line-up is of equal quality to nationwide venues. It is a great past-time for students, a fun night out with friends, an excellent setting for socializing with professors and staff, and the perfect way to spend quality time with visiting family.
Golf Course (-5335)
Long regarded as one of the premier layouts in the Southwest, Tech’s superb 18-hole golf course offers all of the amenities of a full-service golf club. There are extensive practice facilities, a full-length driving range, golf classes offered each semester, as well as individual golf lessons and group clinics available by appointment.
As a full-time student, rental clubs are available free of charge and green fees and memberships are among the most affordable anywhere. The New Mexico Tech Golf Club competes throughout the state.
Encouraging team sports, physical fitness, and balanced lifestyles is part of the Physical Recreation Department’s educational mission. Athletic programs promote healthy bodies and help instill healthy lifelong fitness habits. Athleticism also teaches communication skills, teamwork, ethical conduct, and leadership—all critical professional qualities.
Students, employees, and the Socorro community can use Tech’s athletic facilities. The Gym is comprised of two large multipurpose gyms, a martial arts room, a weight and fitness room, a bouldering wall, two racquetball courts, and one squash court. Additional recreational areas include a large, multiuse athletic field; an outdoor climbing wall; and tennis courts.
Students are encouraged to take part in intramurals, which include soccer (indoor and outdoor), basketball, dodgeball, softball, and volleyball. Classes include aerobics, yoga, weight training, rock climbing, and more.
Tech’s sports club program provides opportunities for participating at a higher level of competition. Sports clubs serve as avenues for working with people toward mutual goals, while developing leadership skills. These clubs are formed, developed, directed, and controlled by members and are registered with, and operate through, the auspices of the Department of Physical Recreation. Sports clubs include caving, climbing, fencing, golf, men’s and women’s rugby, shooting, men’s and women’s soccer, volleyball, and whitewater rafting. For more information about joining a club or starting one, e-mail Dave Wheelock, Sports Club Coordinator, at email@example.com.
Students with valid Tech identification may check out items including basketballs, volleyballs, soccer balls, and racquetball, squash, and tennis equipment. The Gym also has sleeping bags, backpacks, canoes, and paddles for loan. The Gym sells protective eyewear and athletic supplies.
A valid student identification card is required for entry to the Gym. For a small fee, students may bring one guest, 17 or older, per visit. The host must accompany the guest and be responsible for the guest while in the facility. Full-time students may receive passes for their spouse and dependent children (ages 11 to 21). These are renewable each semester.
Swim Center (-5221)
The Swim Center is available year-round and is free to full-time students. The pool is 25 yards long and has six lap lanes. There are three time periods (morning, noon, and evening) for lap swimming and two lap lanes available during open swim times. Classes include Scuba Diving, Triathlon, and Swimming for Conditioning.
Public Information, Fidel Center (-5617)
Tech’s Public Information Office is responsible for writing and promulgating press releases and representing Tech to the news media.
Gold Pan: The Alumni newsletter; Paydirt: The Student Association newspaper; and SCOPE: A twice-weekly, electronic newsletter.
Residential Life, Fidel Center (-5900)
The Residential Life Office strives to promote personal growth and social awareness while enhancing student learning. Residential Life staff endeavor to create safe and supportive opportunities for the development of interpersonal and leadership skills in a residential environment.
The Residential Life Office manages nine residence halls, all within walking distance of classrooms and other university buildings. These residential complexes accommodate 700 students and provide a stimulating and active community that promotes learning outside the classroom. Those students who choose to live on campus participate in scholarly and social activities that bring them together as part of the residential life program. Information on Residential Life Policies and Procedures is available at http://www.nmt.edu/current-student-info/144-residence-halls-standards.;
Four of the halls (Driscoll, Presidents, West, and South) sit on Tech’s tree-lined Campus Drive, surrounded by the Gym, Fidel Center, Athletic Field, Student Activity Center, Swimming Pool, and Tennis Courts. The Altamirano Apartments and Baca Hall are a block farther away. Desert Willow Apartments and the Guest House are southwest of these halls, while the Mountain Springs Apartments are northeast of campus.
Altamirano Apartments offer four-bedroom, two-bath, and two-bedroom, one-bath apartments. Each apartment is furnished and has a fully functional kitchen and ample closet space. The complex also offers laundry facilities, study rooms, and open courtyards.
Baca Hall is Tech’s co-ed tobacco- and alcohol-free hall, with quiet hours 24 hours a day. The motel-style, open exterior offers excellent views and easy access to fresh air.
Desert Willow Apartments are located in a private cul-de-sac. The two-bedroom, 1 ½ bath townhouse apartments offer a secure, community-like atmosphere for single students and families. Each building is made up of six apartments. Two buildings share a laundry room. In addition to the playground out back, Tech’s Children’s Center is down the street.
Driscoll Hall is a two-story, closed* hall for women. Floors are divided into two wings, each of which shares a common bath. Hallways lead from the large lobbies on each floor to the rooms. Ceilings are high and open, allowing lots of sunshine.
The Guest House overlooks the 15th green of the Tech Golf Course and is reserved for graduate students and non-traditional undergraduate students. To live in this fully furnished, four-bedroom house, the resident must be over 25 or be enrolled in a graduate program.
Mountain Springs Apartments offer off-campus living with on-campus amenities for single students and families. Mountain Springs is located within walking distance, at the corner of Bullock Avenue and El Camino Real, with two different two-bedroom layouts and a one-bedroom layout. All apartments include local phone service, cable TV, and high-speed internet connections.
Presidents’ Hall was built in the 1930s by the Federal Works Progress Administration (WPA). This three-story, closed* hall is accented by hardwood floors (except in the basement, which is carpeted). All basement rooms have window wells. Each floor shares a common bath.
South Hall, Tech’s largest hall, is motel-style, with an open, exterior layout. The three-story, co-ed hall offers residents views and easy access to fresh air. The bathrooms are suite-style, with two rooms sharing a bath.
West Hall, for men, is adjacent to the Fidel Center. This two-story, closed* hall has four wings, each of which shares a common bath. Hallways run on the interior of the building with room windows surrounding the exterior.
All of Tech’s housing is non-smoking. Housing requests are honored in order of the date the Residential Life Academic Year Room and Board Application is received in the Residential Life Office.
The Residential Life Office is responsible for room assignments, room changes, roommate conflict resolution as well as meal plan selection, changes, and cancellations. The Office manages housing deposits and refunds and the billing of meals and rooms. The Residential Life staff selects, hires, and trains the Resident Assistants (RA) and the Senior RAs to be student resources. In addition, the staff runs the Summer Conference Program. More information on Residential Life policies and procedures is available at: www.nmt.edu/welcome-to-res-life.
*A closed hall has rooms that open onto interior hallways.
Student Affairs, Fidel Center (-5121)
Tech Student Affairs includes the offices of Admission, Career Services, Counseling and Disability Services, International and Exchange Programs, and Multicultural Programs. Career Services and International and Exchange Programs are located in the Student Affairs Office in Fidel Center. Multicultural Programs is located in the Admission Office.
Student Association, Fidel Center (-5869)
Each student who has paid the mandatory Student Activity Fee and is enrolled at Tech is a member of the Student Association. As a member, students are entitled to attend all activities sponsored by the SA.
During the spring semester, a president and vice president are elected to serve for one academic year. The president appoints a cabinet that consists of a chief financial officer, traditional activities officer, Paydirt editor-in-chief, student activities technical director, KTEK staff, and five supreme court justices. The president and vice president work directly with the Administration and are the official voice of the SA. The president is responsible for all activities and expenditures, for representing the student body while dealing with entities outside the SA, and for upholding the SA constitution. The officers’ main duties are to keep the SA organized and to represent the SA to the Board of Regents and other administrative bodies.
The SA senate is the governing authority of the student body. It provides a link between students and the Administration. It also arranges most of the campus student activities and functions. The senate consists of 21 senators, three of which are graduate student representatives. Senators are elected on a staggered basis of 8 senators each fall and 10 senators each spring semester to serve for a full year. The Graduate Student Association (GSA) selects graduate student senators, while the undergraduates are chosen in general elections held in the fall and spring semesters. Students on academic probation are ineligible.
The purpose of the Senate is to bring students together as a legislative body, to take action, to communicate to Tech’s Administration matters that directly affect students, and to disburse funds received from the Student Activity Fee. SA money is used for student clubs and organizations to aid in providing a better social life at Tech. SA committees play an important role in helping to govern student affairs. These appointments are made by the SA President and approved by the Senate. Committees include Constitution, Event Grants, Finance, Food, Game Room, Legislative Standards, Library, Presidential Appointments, Public Relations, State Legislation, and Student Activities Board.
Student clubs and organizations play an important role on campus. The eligibility of organizations to receive funding from the SA is determined by the Supreme Court. A club fair, organized by the SA VP, is held at the beginning of each semester.
It is important to note that Tech’s policy of nondiscrimination on the basis or race, religion, ethnic origin, age, sex, or disability applies to student organizations. Nondiscrimination on the basis of sexual preference or political affiliation is also included in the SA Constitution. Additional information about student organizations may be obtained from the SA Office on the first floor of the Fidel Center.
Billy Aard’s Club, Adventurer’s Guild, Aditi Natesa, Amateur Radio Association, American Indian Science and Engineering (AISES), American Institute of Chemical Engineers (AICHE), American Society of Civil Engineers, American Society of Mechanical Engineers (ASME), Anime Club, Assoc. of Computing Machinery, Astronomy Club, Automotive Racing, Ballroom Dance, The Baptist Student Union, Board & Ski, Chess Club, Chemistry, Chinese Students & Scholars Association, Cooney Mining Club, DDR Tech, Dodgeball Club, Environmental Engineering Club, Expeditionary Association, Galois Club, Indian Student Association, Institute for Electrical and Electronics Engineers (IEEE), Intervarsity Christian Fellowship, LAN Club, Materials Society, Miner’s Ink, Off-road Club, Photo (f/8^2), Physics Club, Psychology Club, QUASAR, Recreational Development Organization, NMT Robotics, Search & Rescue, Society for Automotive Engineers, Society for Creative Anachronism, Society for Technical Communication, Society of Economic Geologists, Society of Hispanic Professional Engineers (SHPE), Society of Petroleum Engineers (SPE), Society of Women Engineers (SWE), St. Patrick’s Catholic Newman Center, Students for Progressive Action, Top Guns RC, Tri-Beta, Young Democrats, and the Zymurgy Club .
Students are encouraged to take part in any SA clubs, organizations, and/or committees. For questions concerning the SA, or any aspect of Tech, contact the SA office or email firstname.lastname@example.org or visit nmt.edu/~sa.
Section IV: Campus Contacts
Academic Affairs 5227 ICASA 5926
Administration and Finance 5606 Information 5434
Admission 5424 Information Services (ISD) 5700
Affirmative Action 5165 Information Technology 5126/5440
Alumni Relations 5525 Instrument Room 5512
Auxiliary Services 5050 International & Exchange 5060
Biology Department 5612 IRIS/PASSCAL 5070
Bookstore 5415 Key Control 5435
Budget & Analysis 5295 KTEK 5265
Bureau of Geology 5490 Langmuir Laboratory 5423
Business Office 5315 Library 5614
Career Services 5060 “M” Mountain Grill 6736
Cashier 5515 Macey Conference Center 5342
Center for Student Success 5208 Management Department 5440
Chartwells 5111 Materials/Metallurgical Eng. 5229
Chemical Engineering Dept. 5412 Mathematics Department 5393
Chemistry Department 5263 Mechanical Engineering Dept. 5693
Children’s Center 5240 Mineral Engineering Dept. 5345
Civil Engineering Dept. 5500 MRO 6431
Community College 6581 NRAO 7000
Computer Center 5735 Networking Services 5700
Computer Science Dept. 5126 Payroll 5510
Counseling Services 5443 Performing Art Series 5688
Dean of Students 5880 Petroleum Engineering Dept. 5412
Disability Services 6619 PRRC 5142
Distance Education 5511 Physics Department 5328
Earth/Environ. Science 5634 Police (Campus) 5434
Electrical Engineering Dept. 5330 Post Office 5119
EMRTC 5312 President’s Office 5600
Environmental Engineering 5500 Psychology Department 5216
Facilities Management 5533 Public Information Office 5617
Financial Aid 5333 Purchasing Services 5888
Garage 5940 Registrar 5133
Game Room 5927 R & E D 5646
Golf Shop 5335 Residential Life 5900
Graduate Office 5513 Science Fair/Olympiad 5678
Graphic Artist 5620 Shipping & Receiving 5547
Gym 5131 Student Affairs 5121
Hazardous Waste 5842 Student Association (SA) 5869
Health Center 5094 Student & University Relations 5880
Human Resources 5206 Swim Center 5221
Humanities Department 5445 Technical Communication 5445
Section IV: Campus Map
Go to: http://www.nmt.edu/images/stories/maps/map_big.jpg
A pdf version of the Student Handbook is available by clicking this link: 2009-2010 New Mexico Tech Student Handbook.