donor3

 

himg_default_02.jpg

2009-2010 NMT Student Handbook

 

Section III: Campus Services

 
Advancement, Fidel Center (-5525)
The Office for Advancement is responsible for fundraising, encouraging, and acknowledging gifts; and developing and maintaining relations with Tech’s constituents.
 
Alumni Relations, Advancement, Fidel Center (-5525)
To promote, support, and strengthen communication between the university and its alumni, Alumni Relations organizes reunions and gatherings, produces an alumni newsletter and magazine (Gold Pan), promotes alumni chapters, and sponsors activities. The Office encourages alumni participation and recognizes outstanding alumni achievements.
 
Auxiliary Services, Fidel Center (-5050)
The Auxiliary Services Office strives to recreate the essential elements of home and community on campus thus enriching and completing each student’s college experience. The Auxiliary Services Office has financial and management responsibility for the Bookstore, Children’s Center, Dining Services, Game Room, Golf Course, Macey Center, Residential Life, the Student Activity Center, Summer Conferences, the Swim Center, and Tech’s Albuquerque facility.
 
Bookstore, Fidel Center (-5415)
The campus bookstore is operated by Texas Book Company and sells new and used textbooks, as well as general reading books, school supplies, imprinted clothing and gifts, and a variety of other convenience items. The bookstore buys back textbooks throughout the year. Textbooks in good condition, which are adopted for the following semester, are purchased at half the purchase price in quantities to fill the bookstore’s need for the following semester. If a textbook is not adopted for the next semester, or if the publisher has announced a new edition, the textbook will be purchased at the current published buying guide price.
 
Textbooks returned with a receipt during the first five days of the fall and spring semesters will receive a full refund. Thereafter, a full refund is given through the twelfth class day with a receipt and a drop slip. A cash register receipt must accompany all refunds and returns. Returns may be made within five class days of the summer session. Special orders, non-textbook specific study guides, and test preparations are non-refundable.
 
All other merchandise may be returned within three days of purchase with a receipt. New materials must be returned in original condition. Shrink-wrapped items may be returned for refund if unopened. Refunds are not allowed during the week prior to or during finals.
 
Current students and alumni can take advantage of services including career counseling; résumé, cover letter, and interviewing skills assistance; on-campus interviews for permanent, summer, and cooperative education jobs; career fairs in the fall and spring semesters; electronic job searches; and résumé submission. Students can find on-campus, internship, fellowship, and permanent employment positions via Interfase at: https://www.myinterfase.com/nmt/student/home.aspx.
 
The Office maintains a library of employer and career search materials; provides information on graduate study, fellowships, and research opportunities; and sponsors workshops on aspects of graduate school and job search processes. Copies of the necessary forms are available upon request, or can be found on-line at www.nmt.edu/career-services.
 
Although Tech assumes no responsibility for obtaining employment for its students, every effort is made to assist those students who take advantage of Career Services.
 
Cooperative Education Program
Included within Career Services is the Cooperative Education Program. A cooperative education student is typically off campus for six to eight months, working full time in a position related to their major. The student is enrolled in a one-credit work phase and has the rights and responsibilities of any other student. Information and application materials are available in the Student Affairs Office and at www.nmt.edu/career-services.
 
Children’s Center, 1015 Neel (-5240)
Tech’s Children’s Center offers quality and developmentally appropriate education and care for children of Tech students and employees, as well as community members. The Children’s Center equally places a high priority on responsiveness and close working relationships with each child and family in a relaxed and casual setting for children ages 2 through 5. The Center uses the Creative Curriculum and developmentally appropriate practices of the National Association for the Education of Young Children (NAEYC).
 
The Children’s Center mission is to complement the service and educational objectives of Tech by:
·   Providing education, care, and nurturing for the children of students, staff, faculty, and community members;
·   Utilizing culturally and developmentally appropriate practices; and
·   Serving as a role model of child care excellence for the community.
 
The Children’s Center seeks to provide the best possible environment for the care, education, and development of children. The curriculum encourages:
·   Programs that are designed to be different, flexible, and encourage active hands-on learning because all children are unique with individual skills and interests;
·   Freedom and opportunity to develop physical, cognitive, and social skills at a child’s own pace;
·   A warm relationship with adults that gives children a feeling of support while developing a sense of self-worth and independence; and
·   Consistent and understanding adult guidance, which supports needs yet limits actions and promotes a child’s gradual growth towards responsibility and self-control.
 
The goal of the Children’s Center is to build and maintain a strong, diverse, and inclusive organization that allows for the achievement of the following objectives:
·   Supporting families in achieving their own goals;
·   Providing opportunities and resources for children to develop cognitive, motor, communication, and social skills;
·   Promoting developmental progress of a child’s self-care, self-esteem, and self-control;
·   Promoting child engagement, mastery, and independence; and
·   Providing and preparing for life experiences.
 
The Center is open year-round, 7:30 a.m. to 5:30 p.m., Monday through Friday. E-mail asullivan@admin.nmt.edu or visit externalweb.nmt.edu/children/missionchild.htm for more information.
 
Club’s/Organization’s
See Student Association or Physical Recreation.
 
Computer Labs
The Library, Fidel Center, and Speare Hall have student computer labs.
 
Counseling Services, Fidel Center (-5443/6619)
Mental health counseling services are offered to students who are carrying a credit load of 6 credits or more. The Office is staffed by an appropriately licensed mental health counselor. The Office is designed to help undergraduate and graduate students deal with the stresses of college life and is geared towards short-term therapy methods.
 
Services offered include individual, couple, and group therapy. Therapy is considered short-term, which is usually 5-10 sessions per semester. Some of the typical, but not exclusive, issues seen include anxiety, depression, relationship problems, socializing skills, and grief/loss. The therapists on staff work closely with the Student Health Center for cases that include medication management or other health concerns. All information that students share with the therapists is confidential and does not become a part of the students’ academic file. The Counseling Office is open 8 a.m. to 5 p.m., Monday through Friday.
 
Resource information for long-term counseling, psychiatric care, and other referrals is available.
 
After hours mental health emergency
Students in crisis, or friends of students in crisis, whether on-campus or off-campus, should contact Campus Police immediately. Dial -5434 on campus and 835-5434 off campus. Campus Police will put into effect a series of steps to obtain the appropriate level of help for the student.
 
Dean of Students, Brown 216 (-5880)
The Dean of Students provices support to enrich student life at Tech. The Dean's Office is responsible for overseeing student activities and events, new student orientation, student awards and honors; campus safety;  notices of student absences, student deaths, and military withdrawals; and judicial affairs. The Dean is also the advisor to the Student Association.

Dining Services, Fidel Center (-5111)
Tech’s food service is provided by Chartwells and is designed to meet the needs and lifestyles of students. The dining program offers an array of multicultural cuisine. Dining options range from fresh foods with unlimited seconds for those students on the meal plan, to an assortment of gourmet coffees, sandwiches, salads, and a la carte selections. Special events and theme dinners are offered each month. Steak and shrimp night is offered every two weeks.

Resident students living in the traditional halls are required to choose one of the following flex meal plans: 150, 175, 200, or 250 meals per semester, which include Tech Dollars. Students living in the campus apartments are required to purchase a minimum $482 plan. Block plans of 25, 50, and 80 meals are available for commuters. 

The food court is open from 7 a.m. to 7 p.m. weekdays and from 11:30 a.m. to 7 p.m. on weekends. Meal plans may be used at any time during these open hours. Tech Dollars may be used in the food court or the Coffee Shop. The Coffee Shop next to the food court, is open from 7 a.m. to midnight weekdays and from 2 p.m. to 10 p.m. on weekends.

Disability Services, Fidel Center (-5443/6619)
In understanding that achieving academic potential is critical to being a successful student at Tech, the Disability Office is committed to providing equal access to education programs. Tech welcomes applications from qualified students with disabilities and assures them that the Institute will provide access to programs for which they are qualified.

The Disability Services Office coordinates Tech’s efforts to comply with the broad mandates expressed in Section 504 of the Rehabilitation Act of 1973 (www.hhs.gov/ocr) and the American with Disabilities Act of 1990 (www.usdoj.gov).

A student with a disability is not required to self-disclose or work with the Disability Services Office and the office will not seek out a student. However, Tech recommends that a student work with the office so their academic needs can be met to the fullest potential. A student seeking academic accommodations or adjustments must contact the Disability Services Office.

In order for eligibility to be initially determined, a student must:
·   Register with the Disability Services Office; and
·   Provide current documentation (preferably within the past three years) from an appropriately licensed health care professional
   who is trained in diagnostic testing that establishes the existence and current status of a disability and supports the 
   requested accommodations. This report must include:

    1. Raw data and results of comprehensive professional testing and diagnosis;
     2. A narrative summary; and
     3. Written recommendations for accommodations and why this would benefit the student.

Disability Services staff will review the documentation and make a decision regarding appropriate academic accommodations. These determinations are made on an individual basis, since even two people with the same disability may need different accommodations.

Once eligibility is determined, it is in the student’s best interest to follow the Disability Services Office’s policies in regard to timeliness of requests and completing necessary forms so that accommodations can be provided in a timely manner. Accommodation services are an on-going, interactive process in which the student is expected to be a key player.              

Students must renew their request for services each semester, although new documentation may not be necessary.

Discounts (Student) 
To receive discounts, Tech students must present a valid Student Identification Card. (Subject to change.)

Arby’s 10%, Bambi’s Flowers 10%, Dr. Beers 10%, Big Bear Café 10%, Bobbie’s Bobbin 10%, Christmas Store (Dry Cleaning Excluded)   10%, Corner Copy Café 10%, Crane Café 10%, Denny’s 10%, El Camino 10%, El Sombrero 10%, Favor-It-Things 10%, Gamble’s 10%, Gene’s Flowers 10%, K-Bob’s 10%, Kentucky Fried Chicken 10%, Dr. Lucero 10%, Dr. Oates 10%, Pizza Hut (Deliveries Excluded) 10%, Randy’s Ace Hardware 10%,  Socorro Office Supply 10%, T & T Tire Company 10%, Taco Bell 10%, Video Shack 10%, and Dr. Woodward 20%.

Employment (Student)
Equal Employment Opportunity
Tech is firmly committed to a policy providing equal employment opportunity without regard to race, sex, religion, ancestry, age, national origin, physical or mental handicap, medical condition, or veteran status in accordance with Title VII of the Civil Rights Act of 1964, as amended; Executive Order 11246; the New Mexico Human Rights Act; and Sections 503 and 504 of the Rehabilitation Act of 1973.

 

Student Employment Programs at Tech
College Work-Study – Federal or State
College Work-Study is a need-based financial aid program subsidized by the State or Federal government. The College Work-Study program provides jobs for students with financial need, allowing them to earn money to help pay education expenses. Students must file a Free Application for Federal Student Aid (FAFSA) to determine eligibility. If a student qualifies, earnings are limited to the Work-Study amount indicated on the award letter and work authorization. The application priority date for financial aid, including Work-Study, is June 1 each year.

 

Non-Need Work-Study (State)
Non-Need Work-Study is subsidized by the New Mexico government. The program provides jobs to students that are residents of New Mexico to help pay education expenses. To be eligible for this program, a student must be a New Mexico resident and complete a Free Application for Federal Student Aid (FAFSA). The results of the FAFSA have no effect on a student’s eligibility. Earnings are limited to the Work-Study amount indicated on the award letter and work authorization. The application priority date for Non-Need Work-Study, is June 1 each year.

 

Part-Time Student Employment (Non-Work-Study)
Need-based financial aid eligibility is not required for a student to obtain a part-time employment position. Although part-time employment is subject to various regulations, earnings are not a fixed amount, but students are limited to a 20-hour work week.

 

General Eligibility Requirements
1. Students must be classified as a regular, degree-seeking student. Special students are ineligible to work on campus through
    student employment.

2. Students must be enrolled full time (12 or more hours) to be eligible for part-time employment at Tech for fall/spring
    semesters. Students not enrolled in the summer semester must be pre-registered for the fall semester to work on campus. 
    Students enrolling for the first time in the fall semester are not eligible to work on campus during the summer, unless the
    student is enrolled in the summer semester for at least 6 hours. To obtain work through the Student Work-Study Programs,
    students must be enrolled at least half-time (6 hours during fall/spring and 3 hours during summer).

3. Students must meet satisfactory academic progress standards (described under Academic Requirements) if employed
    through Work-Study Programs. The Financial Aid Office monitors this progress.

4. Students may work in a maximum of two departments concurrently. The combined work hours per two-week pay period may 
    not exceed 40 hours, and the pay rate for both positions must be the same.

 

Graduate Students
Research and Teaching Assistants are usually not permitted to hold an additional job under the terms of their contract with Tech. To obtain student employment, Research and Teaching Assistants must have permission from their advisor and the Dean of Graduate Studies prior to seeking employment.

 

International Students
International students holding a student visa must secure prior approval from the Director of International & Exchange Programs to work on campus. Tech will allow only the following classes of enrolled international students to work on campus:
1. International students maintaining J1 or F1 status;
2. International students in certain other visa/status categories (J2, K, P4, and A1 or A2 dependents) who show a current EAD
    (Employment Authorization Document, known as a “work authorization card”) from USCIS; and

3. International students who have filed for adjustment of status to permanent residency (but have not yet been approved) and
    who show a current EAD.

 

Academic Requirements
College Work-Study and Non-Need Work-Study
Work-Study students (including Non-Need Work-Study) are required to maintain satisfactory academic progress to continue to qualify for employment. Students are given the Satisfactory Academic Progress Policy when awarded any financial aid, including Work-Study. The policy is available in the Financial Aid Office as well as in the Tech Catalog.

 

Part-Time Employment (Non-Work-Study)
Part-Time employment students must maintain full-time enrollment at Tech. Exceptions may be made for students who will graduate in a given semester and are enrolled less than full time. Approval must be granted by the Director of Financial Aid.

 

The Hiring Process
Work-Study Students
1. Once eligibility for Work-Study has been determined, students are sent an Award Letter from the Financial Aid Office. This
    form should be signed and returned to the Financial Aid Office.

2. The Career Services Office posts available student employment positions online at
    https://www.myinterfase.com/nmt/student/home.aspx
. Interfase accounts can be obtained by going online or picking up
    instructions at Career Services/Student Affairs. Once a student has found a position of interest, the student will need to
    interview with the department and be offered the position.

3. Next, an I-9 Form will need to be completed in the Payroll Office in Wells Hall. To complete this form, bring a driver's license
    and social security card/birth certificate.

4. After completing the I-9 form, obtain a Student Work Authorization Form from the Financial Aid Office. This form will need to
    be completed by the student and supervisor, then returned to the Financial Aid Office.

 

Each Student Work Authorization is only good for one semester and will need to be renewed each semester. A new Student Work Authorization will need to be completed to work during semester breaks as well.

 

Part-Time Employment Students
1. The Career Services Office posts available student employment positions online at
    https://www.myinterfase.com/nmt/student/home.aspx
. Interfase accounts can be obtained by going online or picking up 
    instructions at Career Services/Student Affairs. Once a student has found a position of interest, the student will need to
    interview with the department and be offered the position.

2. Next, an I-9 Form will need to be completed in the Payroll Office in Wells Hall. To complete this form, bring a driver's license
    and social security card/birth certificate.

3. After completing the I-9 form, obtain a Student Work Authorization Form from the Financial Aid Office. This form will need to
    be completed by the student and supervisor, then returned to the Financial Aid Office.
 

The Student Work Authorization will be good for the entire academic year, including the break between the fall and spring semesters. A new Student Work Authorization will need to be completed for the summer.

 

Graduate Research/Teaching Assistantships
1. An I-9 Form will need to be completed in the Payroll Office in Wells Hall. To complete the form, bring a driver's license and 
    social security card/birth certificate.

2. Contracts for graduate student research and teaching assistantships are initiated by the department and confirmed by the
    Office of Graduate Studies. Contact the Office of Graduate Studies for assistance.
 

Resident Assistant Contracts
1. An I-9 Form will need to be completed in the Payroll Office in Wells Hall. To complete the form, bring a driver's license and
    social security card/birth certificate.

2. Resident Assistant Contracts are initiated through the Residential Life Office. A copy is provided to the Financial Aid Office.
    Contact the Residential Life Office for assistance.

 

Student Association Officer Salary Contracts
Copies of Student Association officer salary contracts are provided to the Financial Aid Office. Contact the Student Association President or the Dean of Students for assistance.

 

On-The-Job Training
Supervisors will provide each student worker with the training necessary to effectively perform their duties. Students are paid during the training phase. Any training questions should be directed to the supervisor.

 

Dress Code
Supervisors expect students to dress appropriately for the job. Appropriate dress should be discussed with the supervisor.

 

Probation Period
Each new student employee is hired on a probationary basis during the first eight weeks of each new job. During this period, students have the opportunity to determine whether the job is appropriate. Students have the option of changing jobs if other employment is more compatible with schedules or career interests.

 

During the probationary period, supervisors assess performance and may release students from a position during or at the conclusion of the probationary period, with or without cause. The decision to terminate is not subject to appeal.

 

Hours That You May Work
Fall/Spring Semesters
Students may work up to 20 hours per week or 40 hours per pay period. 

Summer Semester
During the summer, the number of hours that a student may work depends on the number of credit hours the student is enrolled in, as follows:

#Hrs Enrolled   #Hrs/Week
       0 - 3               40
       4 - 5               30
       6 +                 20

 

Semester Breaks
During semester breaks, students are permitted to work 40 hours per week/80 hours per pay period. However, the student must be pre-registered for the upcoming semester and cannot use Work-Study.

 

Exceptions
Students that will be graduating in a semester and are enrolled in less than full time may be eligible to work under the part-time student employment program. Approval must be obtained from the Director of Financial Aid before obtaining a Student Work Authorization.

 

Work Schedule
A student’s work schedule is dependent upon class schedule and the supervisor’s needs. Students should not work during their scheduled class times regardless of whether or not class is being held. It is each student’s responsibility to monitor and limit hours worked as outlined above.

 

Pay Rates
Supervisors set each student’s pay rate. The minimum amount of pay a student may receive is minimum wage. The maximum amount of pay a student may receive is $15.00 per hour for undergraduates and $25.00 per hour for graduates. For students with multiple jobs, the pay rate must be the same and a Student Work Authorization must be filled out for each.

 

Overtime and Holiday Pay
As a student employee, no overtime is allowed. If a student works on a holiday, straight time pay for the holiday should be recorded. No more than 20 hours can be worked in any week while classes are in session. During semester breaks, students may work no more than 40 hours per week, including any holiday time. Students who work more than 40 hours in any week (20 hours when classes are in session) will be subject to disciplinary action up to and including termination. Any department or principal investigator that knowingly allows student employees to exceed these weekly limits may lose their student employment privileges.

 

Pay Periods and Time-Reporting
Pay Periods are two weeks long. A time sheet must be turned in to the Payroll Office by 9 a.m. on the Monday following the end of the pay period for paychecks to be received the following Friday. Supervisors will determine where and when students turn in time sheets for supervisory signature and how those timesheets will be forwarded to Payroll. Supervisors supply students with a time sheet. Note: Students must be properly authorized in order to be paid. This means the student has a Student Work Authorization turned in and approved by Financial Aid.

Paycheck Pickup
The Payroll Office issues student paychecks every other Friday. Paychecks may be picked up in the Cashier’s Office in Fidel Center, upon presenting a Tech ID, or students may arrange for direct deposit with Payroll.

 

Benefits
Student employees are not eligible for any benefits such as sick leave, annual leave, or retirement. All student employees are covered by worker’s compensation. Reports of accidents on the job must be filed with the supervisor and the Human Resources Office within 10 working days.

 

Rest Periods
Students may take a 15-minute paid rest for every 4 hours of continuous work. The time for rest periods must be arranged with the supervisor.

 

Taxes and W-2 Forms
All wages paid to student employees, including Work-Study, are subject to income taxes. Student workers must complete the Employee’s Withholding Allowance Certificate (W-4) before starting work. Student employees are exempt from paying FICA taxes during the fall and spring semesters, and during the summer semester if the student is enrolled. A statement of wages earned (W-2) will be issued to each student for the calendar year. It is mailed to each student in January, following the end of the calendar year. Check with the Payroll Office to be sure that a current permanent mailing address is on file.

 

Employment Termination
For termination of any type, a Student Work Termination Form, obtained from the Financial Aid Office, must be completed.

 

Voluntary Termination
Students may terminate a job at any time. To do so, students should submit a resignation in writing no less than two weeks prior to the last day of work. In return, the student’s supervisor may not terminate a student less than two weeks after the date of written notification. However, students are considered to have resigned from a job if:
1. The student walks off the job;
2. The student is absent for three consecutive work days without permission, except when an emergency situation precludes
    giving notice; and if

3. The student fails to return to work within six working days following the end of a personal leave of absence.

 

 

Involuntary Termination
Students may be involuntarily terminated if:
1. The student fails to perform in a satisfactory manner. (Supervisors must provide a written warning giving students an 
    opportunity to correct deficiencies. Usually the time period between the written warning and termination is two weeks. Failure
    to respond to such notice could result in termination.); or

2. The student commits a major offense such as theft, gross misconduct, or gross insubordination.

 

Students may be immediately terminated without prior notice for committing any act falling in number 2 above. If a student is involuntarily terminated, the issue may be pursued by following the Due Process Procedure.

 

Financial Aid Office Termination
The Financial Aid Office may terminate a student’s employment for the following reasons:
1. The student has earned an amount equal to the student’s Work-Study award for the semester or academic year;
2. The student no longer meets the enrollment requirements necessary to participate in one of the student employment
    programs;

3. The student does not meet academic requirements;
4. The student is on academic or disciplinary suspension;
5. The student has withdrawn from Tech;
6. Limited project funding forces termination;
7. The student has graduated from Tech; or
8. The project for which the student was hired has been completed.

 

A Student Work Termination Form will be completed by the Financial Aid Office.

 

All students who have received a Work-Study award but who do not begin utilizing the funds by the fifth week of the semester, will have their award canceled.

 

Due Process Procedure
While Tech endeavors to maintain pleasant working conditions to promote a cooperative, effective, working relationship with all employees, Tech also recognizes that misunderstandings and disagreements may arise regarding terms and conditions of employment. Normally, such disagreements are resolved through informal discussions between the student and their supervisor. However, for questions and complaints not resolved to the student’s satisfaction through informal discussions with successive levels of supervision, the formal Due Process Procedure is available. The Financial Aid Committee provides the mechanics of the Due Process Procedure. A grievance results from a violation of Tech policy that adversely affects a student employee such as discrimination due to sex or ethnic background, termination without correct termination procedure, etc. The steps to the Due Process Procedure are as follows:
1. The employee (student) shall submit written notice initiating the due process procedure within 10 working days of the
    incident. The notice should be directed to the concerned department chairperson, with a copy submitted to the Financial Aid
    Committee. In the event that the chairperson is the other party involved in the incident, the notice should be directed to the
    Vice President of Student and University Relations.

2. The department chairperson shall hold an informal meeting with the employee, investigate the matter, and render a written 
    decision to the employee with a copy to the Financial Aid Committee. This step shall occur within 10 working days following
    the filing in writing of such a complaint with the department chairperson.

3. The employee may file an appeal for Due Process Procedure through the Financial Aid Committee within 10 working days of
    the decision reached in step two. The Financial Aid Committee shall hold a formal hearing within 15 working days of the filing
    of the appeal.
 

The Financial Aid Committee shall be composed of two student representatives, two faculty members, the Director of the Center for Student Success, and the Director of Financial Aid. The Director of Financial Aid shall act as Chairperson and Secretary of the Committee. If the committee action is considered unfavorable, students may appeal the decision to the Vice President of Student and University Relations for summary judgment. In those instances involving Equal Employment Opportunity issues, the procedure as outlined in the Affirmative Action Plan will be followed. Students may contact the Director of Affirmative Action and Compliance for further information.

 

Entertainment Admissions
Full-time students with valid Tech identification cards are admitted to many functions, such as movies and dances, at no charge or at a nominal charge. Students should be prepared to show their full-time identification if asked. Fees for spouses or guests vary, depending on the event.

 

 

 

 

Financial Aid, Fidel Center (-5333)
Federal and State Title IV Financial Aid
Disclosure: Title IV financial aid programs are regulated by The Higher Education Act of 1965 as amended. Any information that is not included in the following policies may be found directly in the HEA.

 

To apply for funding from the Federal and/or State Title IV Financial Aid programs, students must complete the Free Application for Federal Student Aid (FAFSA). The FAFSA can be submitted by completing the paper copy and mailing it in the envelope provided with the application or by filling out the form online at www.fafsa.ed.gov. Tech’s Title IV code for federal financial aid applications is 002654. The priority deadline for Tech is June 1. Students who apply after June 1 may find that they are eligible, but, may not be awarded certain types due to limited funding.

 

The FAFSA must be completed every year the student wishes to be considered for grants, work-study, and loans. Satisfactory academic progress must be maintained by each student in order to maintain eligibility for any financial aid program (grants, work-study, and loans). ACG and SMART grants have additional criteria listed below.

 

Verification Requirement:
The Central Processing System selects approximately 30 percent of all financial aid applications for verification. Tech verifies all of the applications selected for verification by CPS. The Director of Financial Aid reserves the right to select additional files for verification. If an application has been selected for verification, the student will be notified by the Financial Aid Office. The student must submit the following documents:
1. Verification worksheet;
2. Signed copies of the student’s Federal Income Tax Return used to complete the FAFSA;
3. Signed copies of the parents’ Federal Income Tax Return used to complete the FAFSA (if applicable); and
4. Other documentation requested by the Financial Aid Office.

 

Verification must be completed before a financial aid package will be calculated for the student. If the student is no longer enrolled, the verification must be completed within timelines established by the U.S. Department of Education.

 

 

 

Grants
Grants do not require repayment by the student unless the student completely withdraws from school during the semester. The amount is based on federal guidelines and allocations. Students are automatically evaluated for eligibility of all grant programs once the financial aid file is complete. For a file to be complete, verification is done, if needed, and official results of the FAFSA are on file at Tech.

 

Federal Pell Grant Undergraduate students with demonstrated need may be awarded up to $4,731 per academic year while pursuing their first undergraduate degree.

 

Federal Supplemental Educational Opportunity Grant (SEOG) – Undergraduate students with demonstrated need may be awarded up to $4,000 per academic year while pursuing their first undergraduate degree. Priority is given to Pell Grant recipients.

 

Academic Competitiveness Grant (ACG) – Undergraduatestudents who are U.S. citizens, have completed a rigorous high school program as defined by the U.S. Department of Education, Pell Grant recipients, have demonstrated need, are enrolled full time, and are in their first or second year of their degree program. Second-year students must have a cumulative GPA of at least a 3.0. Students may be awarded up to $750 for the first year and up to $1,300 for the second year.

 

National Science and Mathematics Access to Retain Talent Grant (SMART) – Undergraduate students who are U.S. citizens, Pell Grant recipients, have demonstrated need, are enrolled full time, are in their third or fourth year of their degree program, and have a cumulative GPA of at least 3.0. Eligibility is based on the student’s major. Students may be awarded up to $4,000 each year.

 

New Mexico State Student Incentive Grant (SSIG) – Undergraduate students with demonstrated need may be awarded up to $2,500 per academic year while pursuing their first undergraduate degree.
 
Work-Study
Students can be employed on campus in various offices or departments. Students must find their own position, although help is available from the Career Services Office in the Student Affairs Office in the Fidel Center. Money goes to each student in the form of a pay check. This award does not guarantee a job. Students that express an interest in work-study on the FAFSA are evaluated for eligibility for these programs.
 
Federal Work-Study – Undergraduate and graduate students with demonstrated need. Awards vary with amoutn of need. Students are paid an hourly rate for hours worked during each pay period. 
 
New Mexico Work-Study – Undergraduate and graduate students who are New Mexico residents may be eligible. Awards vary with amount of need and availability of funds. Students are paid an hourly rate for hours worked during each pay period.
 
Loans
Student loans go into repayment after the grace period of the loan expires. The grace period begins when the student graduates, drops below half-time enrollment, or withdraws from school. Parent loans usually go into repayment within 60 days of the loan being fully disbursed.
 
Perkins LoanUndergraduate students with demonstrated need may be eligible for up to $4,000 annually, $20,000 in total. Graduate students with demonstrated need may be eligible for up to $6,000 annually, $40,000 in total. Principal and interest are deferred while the student is enrolled at least half time. The grace period before repayment is 9 months. The interest rate is fixed at 5 percent. 
 
Federal Subsidized Stafford LoanUndergraduate students with demonstrated need enrolled at least half time may be eligible for annual maximums: Freshman year, $3,500; Sophomore year, $4,500; Junior year, $5,500; Senior year, $5,500. The cumulative maximum for an undergraduate is $23,000. Graduate students with demonstrated need enrolled at least half time may be eligible for up to $8,500 annually. The cumulative maximum for graduate students is $138,500 for undergraduate and graduate degrees combined. The limits are for a combination of subsidized and unsubsidized Stafford Loans. Principal is deferred and interest is paid (subsidized) by the government while the student is enrolled at least half time. The grace period before repayment is 6 months. The interest rate is fixed at 6 percent for undergraduates and 6.8 percent for graduate students.
 
Federal Unsubsidized Stafford LoanUndergraduate students with demonstrated need enrolled at least half time may be eligible for annual maximums: Freshman year, $3,500; Sophomore year, $4,500; Junior year, $5,500; Senior year, $5,500. The cumulative maximum for an undergraduate is $23,000. Graduate students enrolled at least half time may be eligible for $8,500 annually. The cumulative maximum for graduate students is $138,500 for undergraduate and graduate degrees combined. The limits are for a combination of subsidized and unsubsidized Stafford Loans. Additional loan amounts may be available to independent students and to students whose parents are ineligible for the Parent Loan program. Principal is deferred while the student is enrolled at least half time. Interest accrues while the student is in school. The grace period before repayment is 6 months. The interest rate is fixed at 6.8 percent.
 
Federal Parent Loan for Undergraduate Student (PLUS)Credit-worthy parents of a dependent student may be eligible to borrow up to the cost of education minus other aid. Repayment of principal and interest begins immediately after the loan is fully disbursed. The interest rate is fixed at 8.5 percent.
 
Entrance Counseling Requirement
All first-time borrowers on the Perkins Loan and the Federal Stafford Loan programs must complete Entrance Loan Counseling before loan proceeds can be disbursed to the student or applied to the student’s account. The counseling can be done on-line at www.mapping-your-future.org. For students that are borrowing both a Perkins Loan and a Stafford Loan, entrance counseling is required for each loan. The entrance counseling only has to be done once while the student is enrolled at Tech. If the student gets a loan the next year, they have already fulfilled the counseling requirement.
 
Exit Counseling Requirement
Students who graduate, withdraw, or drop to less than half-time enrollment are required to complete Exit Loan Counseling. Counseling can be done on-line at www.mapping-your-future.org. This requirement is for both the Perkins Loan and the Federal Stafford Loan programs. If a student has borrowed on both programs, counseling is required for each.
 
Return of Title IV Funds
The Return of Title IV Funds policy applies to all students who participate in the following Title IV financial aid programs: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Academic Competitiveness Grant, National Science and Mathematics Access to Retain Talent Grant, Perkins Loan, Federal Stafford Loan, and PLUS loan.
 
Federal regulations require that if a recipient of Title IV financial aid funds (those programs listed above) withdraws from Tech after beginning attendance for the semester, the amount of Title IV assistance earned by the student must be determined. This is done through a calculation developed by the U.S. Department of Education. If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned. If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, he or she is eligible to receive a post-withdrawal disbursement of the earned aid that was not received. 
 
The amount of assistance the student has earned is based upon the percentage of the semester in which the student was enrolled. Enrolled days/total number of days in the semester = percent of aid earned. Once the student has completed more than 60 percent of the semester, he/she is considered to have earned all of the funds awarded and is not subject to the calculation.
 
The Return of Title IV Funds calculation has two parts. One part determines the amount of funds the school must return to the Title IV programs. The other part determines the amount of funds the student is required to return.
 
There are two types of withdrawals for Title IV financial aid purposes: (1) official withdrawal and (2) unofficial withdrawal.
 
Official Withdrawals
If the student officially notifies Tech of his/her intentions to withdraw, this date is considered to be the student’s last date of attendance and will be the official withdrawal date for calculating the amount of Title IV financial aid funds earned. This applies to both withdrawal (W) and withdrawal without prejudice (WO).
 
Unofficial Withdrawals
If a student receives grades of F, U, or UA for all courses taken in the semester, the student is considered to have unofficially withdrawn from Tech. The midpoint of the semester is used as the student’s unofficial withdrawal date unless documentation is submitted to show a different last date of attendance at an academically related activity. Examples of academically related activities are attendance in class, an exam, a tutorial, computer-assisted instruction, academic counseling, academic advisement, turning in a class assignment, or attending a study group that is assigned by the school. For the Financial Aid Office to use a date later than the midpoint of the semester, the student will need to have an instructor submit notice of one of the above items to the Financial Aid Office by the deadline stated in the letter sent regarding unofficial withdrawal.
The Financial Aid Office completes the Return of Title IV Funds calculations within 30 days of the withdrawal notification, and notifies the student of the calculation results. Funds are returned accordingly. If the student owes a grant overpayment, the student has a certain number of days to take positive action to correct the overpayment. If the student fails to take positive action by the deadline, the overpayment is referred to the Department of Education and reported on the National Student Loan Database System. The student then loses Title IV eligibility.
 
Health Center, Fidel Center (-5094)
The Student Health Center offers general, primary, medical care for students registered for 6 or more credit hours. Coverage includes gynecological services (pelvic exams, pap smears, contraceptive information, and pregnancy testing); diagnosis, treatment, and follow-up examinations for sexually transmitted diseases; and refrigerated storage of allergy medications. A licensed Nurse Practitioner can prescribe medication, administer allergy injections, and suture simple wounds.
 
The Center is open 40 hours per week during academic sessions. If there is an emergency after hours, students should call 911 or go to the Socorro General Hospital Emergency Room. Medical conditions beyond the scope and capabilities of the Center will be referred to outside providers. Charges by outside providers are the sole responsibility of the student, as are charges incurred for laboratory procedures and medication. Optical, dental, and hospital services are not covered. 
 
While the Center is available for assistance to students with chronic illness or disabilities, it cannot provide personal attendants, individually prescribed devices, readers for personal use or study, or other devices or services of a personal nature. The Office of Counseling & Disability Services is available for some of those services.
 
Emergency transportation for the seriously ill or injured may be arranged through Campus Police (-5434 or 911).

Health Insurance, Counseling & Health Center, Fidel Center (-6619)
Students are responsible for maintaining health coverage throughout their studies at Tech and for notifying Tech of any changes to that coverage. This regulation applies to:
1. Undergraduate students registering for 7 or more credit hours;
2. Graduate students registering for 4 or more credit hours; and
3. Any student registering for 4 or more credit hours during the summer session.
 
All students must show proof of coverage through a US-based insurance company before registering for classes. New Mexico Tech sponsors a student health insurance plan. Information on this plan is available through the Office of Counseling and Disability Services.
 
International students studying in J1 non-immigrant status must have specific levels of insurance coverage for themselves and all dependents in the U.S. The Tech sponsored policy will provide at least the minimum levels of coverage required. These students must show proof of appropriate coverage to the International Programs office.
 
Housing (On-Campus)
See Residential Life.
 
Housing (Off-Campus)
Students are not required to live on campus at any time during their studies at Tech. A listing of real estate agencies is available in the Socorro phonebook.
 
International & Exchange Programs (OIEP), Student Affairs Office, Fidel Center (-5022)
The International and Exchange Programs Office provides advice and counsel to international students, especially with regard to visa-related matters. It also coordinates activities, both on- and off-campus, designed to help students from other countries make the transition to living in the U.S. and Socorro. These include orientation, seminars/workshops, receptions, and an annual international exhibit. The Office is also responsible for the processing of all international undergraduate admission applications.
 
In addition, the Office maintains information about study abroad opportunities in other countries, coordinates Tech’s student exchange program with a number of foreign universities, and manages the National Student Exchange program.
 
Lost and Found, Student Affairs, Fidel Center (-5060)
Lost and found items may be turned in to the Student Affairs Office located on the second floor of the Fidel Center.
 
Macey Center (-5342)
Macey Center, opened in 1982, is Tech’s performing arts, special events, and conference venue. The Center contains meeting rooms, a 600-seat theater, and two spacious lobbies. Macey Center has served as a venue for student events including departmental conferences, dances, movie nights, and comedy nights as well as for weddings and anniversaries.
 
In Macey Center’s Art Gallery, artists are featured every four to six week and display works include photographs, paintings, quilts, sculptures, and jewelry. The Gallery is open 8 a.m. to 5 p.m., Monday through Friday, and on weekends as events are hosted.
 
Money Matters
Books and Supplies
The bookstore is a separate entity from Tech. Books and supplies cannot be charged to a student’s account, unless allowed by a sponsorship.
 
Check Cashing Privileges
The Cashier will cash personal checks for a maximum of $50 per day. Third party checks will not be cashed. A current, valid, student ID must be presented. There will be a $25 charge for each returned check. After two returned checks, the student will lose their check-cashing privileges for a full calendar year.
 
Credit Balances/Refund Checks
A check will automatically be issued to students with a credit balance of $100 or more. Refund checks will be issued twice during registration week (actual days will be determined on a semester by semester basis) and every Friday afternoon thereafter. Students who have a credit balance of less than $100 must request a refund at the Student Accounts office in the Fidel Center. Held checks will be at the Cashier’s window in the Fidel Center for pick up. A current, valid, student ID must be presented.
 
Family Housing
Students must meet all housing requirements to be eligible to rent a family housing unit. Family housing rent is charged to the student’s account at the beginning of the semester. Deferred payments may be set up through Student Accounts in the Fidel Center.
 
Definitions of Fees
Auxiliary Services Fee This fee defrays expenses of various auxiliary services on the campus, including the Children’s Center, Golf Course, Macey Center, Swim Center, and Student Activity Center.
 
Building Bond Retirement Fee This fee goes towards paying off bonds issued for general-purpose facilities built on campus.
Campus Postal Service Fee – Each student is charged a fee (per semester) for box rental and postal service for the receipt of campus and regular mail. A U.S. Postal Service contact station is operated by Tech in the Fidel Center. Academic information, including grades, is sent to each student’s Campus Station box.
 
Campus Technology Support Fee – This fee is charged to all students taking a credit course. The purpose is to support and maintain the various computer technologies across campus including future enhancements to web support. 
 
Challenge Examination Fee – Special or challenge examinations must be arranged in advance and a fee per semester hour is charged for each.
 
Computer Usage Fee – The Tech Computer Center charges a basic fee to each student. Additional fees for file storage space and printouts beyond the minimum will also be charged.
 
Deferred Payment Plan Fee – A fee is charged to students who qualify for a deferred payment plan covering room and board. One-third of the total amount is due at registration and the balance is due in accordance with a schedule set by the Business Office. Students will not be allowed to register for a new semester until their accounts are paid in full for the previous semester. Students who have delinquent accounts are subject to administrative withdrawal of current registration and loss of credits.
 
Equipment Replacement Fee – This fee provides funds to academic departments to maintain or replace regular instructional equipment. State monies match this fee. This fee is prorated for students carrying less than a full-time load.
 
Graduation, Thesis, and Dissertation Fees – When candidates for the associate’s or bachelor’s degree file their candidacy declaration, they pay a graduation fee to cover the cost of diploma, cap, gown, and miniature diploma. Students completing the master’s and doctoral degrees are charged designated graduation fees. Graduate students who are not registered when they defend must pay an additional fee.
 
Health Center Fee – Each semester, all full-time undergraduate and graduate students are charged a Student Health Center Fee that allows access to a variety of primary, medical care services at the Health Center. Full-time students may elect to enroll spouses and dependents in the Health Center at the same rate per person for a maximum charge for three persons. Part-time students may also enroll in the Health Center.
ID Card Replacement – A fee is charged for the replacement of broken or lost Student Identification Cards.
 
Institute Activities Fee – This fee provides a base for the support of social and cultural activities and corresponding facilities.
 
Late Registration Fee – Students who fail to register during the designated period are charged a late fee. Special students are not charged this fee.
 
Late Validation Fee – Students who fail to validate their registration on the day of registration are charged a late validation fee. Students who register late and who do not validate their registration that day will also be charged. Special students are not charged this fee.
 
Orientation Fee – A fee is charged for new student orientation.
 
Readmission Fee – A fee is charged for processing readmission to Tech.
 
Sport Activities Fee – This fee is charged each semester in support of the intramural program and corresponding facilities.
 
Student Activities Fee – All students pay a Student Activities Fee each semester. The funds collected are disbursed to student organizations and activities according to the budget prepared by the Student Association.
 
Student Center Fee – A Student Center Fee provides monies to amortize and support the Fidel Center.
 
Transcript Fee – Students are entitled to one official Transcript of their academic records without charge per lifetime. A fee is charged for further copies. Free unofficial transcripts are available to currently enrolled students. Unofficial transcripts are not issued between semesters.
 
Withdrawal Fee – Students who withdraw from a class or classes after registration closes must pay a withdrawal fee for every withdrawal.
 
Multicultural Programs, Admission, Fidel Center (-5446)
The Multicultural Programs Office helps recruit and retain US ethnic minority students. A variety of activities and services are available to help students become part of the Tech community. They include advising; mentoring & mentorship opportunities; information about scholarships, internships, and employment; cultural activities; and student development/leadership activities; and a resource room.
 
The Office works closely with multicultural-oriented student organizations such as AISES, SHPE, and AME, providing advocacy for these organizations and assistance with conferences and outreach activities.
 
Performing Arts Series, Macey Center (-5688)
The Performing Arts Series provides excellent performances in popular and classical music, theater, dance, and family entertainment. Concerts in the subscription series (about 12 per academic year) are free to Tech students and affordable for family and friends. Recent shows included Chinese Acrobats, Arlo Guthrie, Japanese Taiko Drummers, New Mexico Symphony Orchestra, Break!, and “Beehive.” Socorro may be a small town, but the PAS line-up is of equal quality to nationwide venues. It is a great past-time for students, a fun night out with friends, an excellent setting for socializing with professors and staff, and the perfect way to spend quality time with visiting family.
 
Physical Recreation
Golf Course (-5335)
Long regarded as one of the premier layouts in the Southwest, Tech’s superb 18-hole golf course offers all of the amenities of a full-service golf club. There are extensive practice facilities, a full-length driving range, golf classes offered each semester, as well as individual golf lessons and group clinics available by appointment.
 
As a full-time student, rental clubs are available free of charge and green fees and memberships are among the most affordable anywhere. The New Mexico Tech Golf Club competes throughout the state.
 
Gym (-5131)
Encouraging team sports, physical fitness, and balanced lifestyles is part of the Physical Recreation Department’s educational mission. Athletic programs promote healthy bodies and help instill healthy lifelong fitness habits. Athleticism also teaches communication skills, teamwork, ethical conduct, and leadership—all critical professional qualities. 
 
Students, employees, and the Socorro community can use Tech’s athletic facilities. The Gym is comprised of two large multipurpose gyms, a martial arts room, a weight and fitness room, a bouldering wall, two racquetball courts, and one squash court. Additional recreational areas include a large, multiuse athletic field; an outdoor climbing wall; and tennis courts. 
 
Students are encouraged to take part in intramurals, which include soccer (indoor and outdoor), basketball, dodgeball, softball, and volleyball. Classes include aerobics, yoga, weight training, rock climbing, and more.
 
Tech’s sports club program provides opportunities for participating at a higher level of competition. Sports clubs serve as avenues for working with people toward mutual goals, while developing leadership skills. These clubs are formed, developed, directed, and controlled by members and are registered with, and operate through, the auspices of the Department of Physical Recreation. Sports clubs include caving, climbing, fencing, golf, men’s and women’s rugby, shooting, men’s and women’s soccer, volleyball, and whitewater rafting. For more information about joining a club or starting one, e-mail Dave Wheelock, Sports Club Coordinator, at dwheelock@admin.nmt.edu.
 
Students with valid Tech identification may check out items including basketballs, volleyballs, soccer balls, and racquetball, squash, and tennis equipment. The Gym also has sleeping bags, backpacks, canoes, and paddles for loan. The Gym sells protective eyewear and athletic supplies.
 
A valid student identification card is required for entry to the Gym. For a small fee, students may bring one guest, 17 or older, per visit. The host must accompany the guest and be responsible for the guest while in the facility. Full-time students may receive passes for their spouse and dependent children (ages 11 to 21). These are renewable each semester.
 
Swim Center (-5221)
The Swim Center is available year-round and is free to full-time students. The pool is 25 yards long and has six lap lanes. There are three time periods (morning, noon, and evening) for lap swimming and two lap lanes available during open swim times. Classes include Scuba Diving, Triathlon, and Swimming for Conditioning.
 
Public Information, Fidel Center (-5617)
Tech’s Public Information Office is responsible for writing and promulgating press releases and representing Tech to the news media.
 
Publications
Gold Pan: The Alumni newsletter; Paydirt: The Student Association newspaper; and SCOPE: A twice-weekly, electronic newsletter.
Residential Life, Fidel Center (-5900)
The Residential Life Office strives to promote personal growth and social awareness while enhancing student learning. Residential Life staff endeavor to create safe and supportive opportunities for the development of interpersonal and leadership skills in a residential environment. 
 
The Residential Life Office manages nine residence halls, all within walking distance of classrooms and other university buildings. These residential complexes accommodate 700 students and provide a stimulating and active community that promotes learning outside the classroom. Those students who choose to live on campus participate in scholarly and social activities that bring them together as part of the residential life program. Information on Residential Life Policies and Procedures is available at http://www.nmt.edu/current-student-info/144-residence-halls-standards.;
 
Four of the halls (Driscoll, Presidents, West, and South) sit on Tech’s tree-lined Campus Drive, surrounded by the Gym, Fidel Center, Athletic Field, Student Activity Center, Swimming Pool, and Tennis Courts. The Altamirano Apartments and Baca Hall are a block farther away. Desert Willow Apartments and the Guest House are southwest of these halls, while the Mountain Springs Apartments are northeast of campus.
 
Altamirano Apartments offer four-bedroom, two-bath, and two-bedroom, one-bath apartments. Each apartment is furnished and has a fully functional kitchen and ample closet space. The complex also offers laundry facilities, study rooms, and open courtyards.
 
Baca Hall is Tech’s co-ed tobacco- and alcohol-free hall, with quiet hours 24 hours a day. The motel-style, open exterior offers excellent views and easy access to fresh air.
 
Desert Willow Apartments are located in a private cul-de-sac. The two-bedroom, 1 ½ bath townhouse apartments offer a secure, community-like atmosphere for single students and families. Each building is made up of six apartments. Two buildings share a laundry room. In addition to the playground out back, Tech’s Children’s Center is down the street.
 
Driscoll Hall is a two-story, closed* hall for women. Floors are divided into two wings, each of which shares a common bath. Hallways lead from the large lobbies on each floor to the rooms. Ceilings are high and open, allowing lots of sunshine.
 
The Guest House overlooks the 15th green of the Tech Golf Course and is reserved for graduate students and non-traditional undergraduate students. To live in this fully furnished, four-bedroom house, the resident must be over 25 or be enrolled in a graduate program.
 
Mountain Springs Apartments offer off-campus living with on-campus amenities for single students and families. Mountain Springs is located within walking distance, at the corner of Bullock Avenue and El Camino Real, with two different two-bedroom layouts and a one-bedroom layout. All apartments include local phone service, cable TV, and high-speed internet connections.
 
Presidents’ Hall was built in the 1930s by the Federal Works Progress Administration (WPA). This three-story, closed* hall is accented by hardwood floors (except in the basement, which is carpeted). All basement rooms have window wells. Each floor shares a common bath.
 
South Hall, Tech’s largest hall, is motel-style, with an open, exterior layout. The three-story, co-ed hall offers residents views and easy access to fresh air. The bathrooms are suite-style, with two rooms sharing a bath.
 
West Hall, for men, is adjacent to the Fidel Center. This two-story, closed* hall has four wings, each of which shares a common bath. Hallways run on the interior of the building with room windows surrounding the exterior.
 
All of Tech’s housing is non-smoking. Housing requests are honored in order of the date the Residential Life Academic Year Room and Board Application is received in the Residential Life Office. 
 
The Residential Life Office is responsible for room assignments, room changes, roommate conflict resolution as well as meal plan selection, changes, and cancellations. The Office manages housing deposits and refunds and the billing of meals and rooms. The Residential Life staff selects, hires, and trains the Resident Assistants (RA) and the Senior RAs to be student resources. In addition, the staff runs the Summer Conference Program. More information on Residential Life policies and procedures is available at: www.nmt.edu/welcome-to-res-life.
 
*A closed hall has rooms that open onto interior hallways.

Student Affairs, Fidel Center (-5121)
Tech Student Affairs includes the offices of Admission, Career Services, Counseling and Disability Services, International and Exchange Programs, and Multicultural Programs. Career Services and International and Exchange Programs are located in the Student Affairs Office in Fidel Center. Multicultural Programs is located in the Admission Office.
 
Student Association, Fidel Center (-5869)
Each student who has paid the mandatory Student Activity Fee and is enrolled at Tech is a member of the Student Association. As a member, students are entitled to attend all activities sponsored by the SA.
 
During the spring semester, a president and vice president are elected to serve for one academic year. The president appoints a cabinet that consists of a chief financial officer, traditional activities officer, Paydirt editor-in-chief, student activities technical director, KTEK staff, and five supreme court justices. The president and vice president work directly with the Administration and are the official voice of the SA. The president is responsible for all activities and expenditures, for representing the student body while dealing with entities outside the SA, and for upholding the SA constitution. The officers’ main duties are to keep the SA organized and to represent the SA to the Board of Regents and other administrative bodies. 
 
The SA senate is the governing authority of the student body. It provides a link between students and the Administration. It also arranges most of the campus student activities and functions. The senate consists of 21 senators, three of which are graduate student representatives. Senators are elected on a staggered basis of 8 senators each fall and 10 senators each spring semester to serve for a full year. The Graduate Student Association (GSA) selects graduate student senators, while the undergraduates are chosen in general elections held in the fall and spring semesters. Students on academic probation are ineligible.
 
The purpose of the Senate is to bring students together as a legislative body, to take action, to communicate to Tech’s Administration matters that directly affect students, and to disburse funds received from the Student Activity Fee. SA money is used for student clubs and organizations to aid in providing a better social life at Tech. SA committees play an important role in helping to govern student affairs. These appointments are made by the SA President and approved by the Senate. Committees include Constitution, Event Grants, Finance, Food, Game Room, Legislative Standards, Library, Presidential Appointments, Public Relations, State Legislation, and Student Activities Board.
 
Student clubs and organizations play an important role on campus. The eligibility of organizations to receive funding from the SA is determined by the Supreme Court. A club fair, organized by the SA VP, is held at the beginning of each semester.
 
It is important to note that Tech’s policy of nondiscrimination on the basis or race, religion, ethnic origin, age, sex, or disability applies to student organizations. Nondiscrimination on the basis of sexual preference or political affiliation is also included in the SA Constitution. Additional information about student organizations may be obtained from the SA Office on the first floor of the Fidel Center.
 
Student Clubs
Billy Aard’s Club, Adventurer’s Guild, Aditi Natesa, Amateur Radio Association, American Indian Science and Engineering (AISES), American Institute of Chemical Engineers (AICHE), American Society of Civil Engineers, American Society of Mechanical Engineers (ASME), Anime Club, Assoc. of Computing Machinery, Astronomy Club, Automotive Racing, Ballroom Dance, The Baptist Student Union, Board & Ski, Chess Club, Chemistry, Chinese Students & Scholars Association,  Cooney Mining Club, DDR Tech, Dodgeball Club, Environmental Engineering Club, Expeditionary Association, Galois Club, Indian Student Association, Institute for Electrical and Electronics Engineers (IEEE), Intervarsity Christian Fellowship, LAN Club, Materials Society, Miner’s Ink, Off-road Club, Photo (f/8^2), Physics Club, Psychology Club, QUASAR, Recreational Development Organization, NMT Robotics, Search & Rescue, Society for Automotive Engineers, Society for Creative Anachronism, Society for Technical Communication, Society of Economic Geologists, Society of Hispanic Professional Engineers (SHPE), Society of Petroleum Engineers (SPE), Society of Women Engineers (SWE), St. Patrick’s Catholic Newman Center, Students for Progressive Action, Top Guns RC, Tri-Beta, Young Democrats, and the Zymurgy Club .
 
Students are encouraged to take part in any SA clubs, organizations, and/or committees. For questions concerning the SA, or any aspect of Tech, contact the SA office or email sa@nmt.edu or visit nmt.edu/~sa.