2009-2010 NMT Student Handbook
Page 3 of 6
Section II: Academics
See Section I: Policies
Academic Probation and Suspension
The academic regulations have a two-fold purpose:
1. To prevent the dissipation of the resources and time of students who fail to make reasonable progress in their academic programs at Tech, and
2. To facilitate the maintenance of high academic standards at Tech.
A student whose semester GPA falls below the minimum requirements needed for good standing will be placed on academic probation for the next regular semester of enrollment. Students are continued on probation if they withdraw from Tech while on probation.
Students who fail to achieve the minimum semester GPA for a second consecutive semester will be placed on academic suspension unless their cumulative GPA is 2.0 or better. A student on academic suspension is denied the privilege of enrolling at Tech for the specified period of time. Credits earned at another institution during the period of suspension at Tech will not be accepted for transfer at Tech without prior approval.
Notification of Probation and Suspension
Notification to the student of academic probation or suspension will appear on the student’s grade report at the end of each grading period. Academic probation and suspension will appear on the student’s official transcript.
Duration of Suspension
The first suspension from Tech will be for one regular (fall or spring) semester. Second and subsequent suspensions will be for one calendar year. A student suspended after the fall semester is suspended for the following spring and summer semesters. A student suspended after the spring semester is suspended for the following summer and fall semesters. A student suspended after the summer semester is suspended for the following fall semester.
Appeal of Suspension
A student who, after conferring with his or her advisor, feels that he or she has been unjustifiably placed on suspension may appeal for a change of status by written petition to the Academic Standards and Admission Committee. A student may appeal suspension by petitioning for readmission. Petitions must be submitted to the Office of the Registrar by registration day.
The academic year at Tech consists of two semesters. A class hour is 50 minutes in length; ordinarily, a laboratory period is about three times as long. One class hour or laboratory period a week through a semester gives one credit hour.
A full-time undergraduate should carry an academic load of approximately 16 credit hours per semester for the fall and spring semesters. During the summer session, 6 credit hours is a full-time academic load; 3 credit hours is half-time.
The Veterans Administration requires students on the GI Bill to carry a minimum of 12 credit hours (6 credit hours in summer) to qualify for full benefits. Physical Recreation (PR), Fine Arts (FA), and Community College (designated by the letter “C” in the course number) courses do not count toward the minimum credit hours for veterans. Complete information can be obtained in the Office of the Registrar.
A student is responsible for all material covered in class; however, it is the decision of the individual instructor whether attendance is mandatory or optional. It is the student’s responsibility to ascertain this. Illness or other circumstances that necessitate extended absence from class work should be reported as promptly as possible to the Dean of Students, or designated representative who will notify the student’s instructors.
Students on Military Active Duty must notify the Dean of Students, or designated representative and provide appropriate documentation.
Auditing a Class
Students may attend classes as auditors; that is, they may enroll in a course for no credit, with the permission of the instructor of the course. Auditors pay fees on the same basis as those who enroll for credit. No student will be allowed to change registration from credit to audit or from audit to credit after the tenth week of a regular semester or the fifth week of the summer session. Students may not change from credit to audit or audit to credit more than once in a class. Auditors receive grades of SA (satisfactory audit) or UA (unsatisfactory audit) as determined by the instructor.
In lieu of registering for a course, a student may request a challenge examination. (Students who have received a grade in a class taken at Tech may not take a challenge exam in that course.) These exams allow students to receive credit or waive the requirement for a course by passing a comprehensive test of the course material. Courses available are determined by departments.
Permission must be granted by the instructor of the course. A challenge examination fee is charged. The form of the examination (written, oral, practical, combination, etc.) will be determined by the instructor. At the option of the student and instructor, the examination may be graded on either the standard or S/U basis, and the examination points earned will be equivalent to a final grade in the course. Some departments offer challenge exams on an S/U basis only.
Credit hours and grade points earned in this way are exactly equivalent to those earned through successful completion of that course. The following regulations will apply to all challenge examinations:
·Permission of the instructor of the course is required and the examination is given at a time of the instructor’s choosing.
·Information as to the nature of the challenge examination will be made available to a student upon request.
·The student will be told the grade earned and has the right to decide whether the credit and grade will be entered on the transcript.
·If a student is registered for the course, the challenge exam must be taken during the first three weeks of the fall or spring semester so the student’s schedule can be adjusted.
A student’s total registration per semester, including all courses taken in residence and by correspondence, must not exceed 18 credit hours without the advisor’s approval. Any student who is enrolled for a correspondence course must report this fact in writing to the Vice President for Academic Affairs before registering for classes and also must obtain the Vice President’s approval before enrolling for a correspondence course during a semester when enrolled at Tech. Correspondence courses in progress during any semester must be recorded on the student’s program. Approval of enrollment in a correspondence course does not necessarily imply that transfer credit will be allowed. If transfer credit is desired, regular evaluation procedures must be observed; moreover, a final grade for the course must be reported officially to the Registrar not later than 30 days before the end of the semester during which credit is desired.
These practices are observed in the numbering system:
1. Courses numbered from 100 to 199 are intended primarily for first-year students (freshmen); 200 to 299 for second-year students (sophomores); 300 to 399 for third-year students (juniors); 400 to 499 for fourth-year students (seniors); and 500 to 599 for graduate students. Exceptions may be made with the approval of the major advisor and instructor. Graduate students may be allowed credit for courses numbered 300 and above.
2. Odd-numbered courses are usually offered in the fall semester; even-numbered courses are usually offered in the spring semester.
Credit hours are measured in class hours (cl hrs), lab hours (lab hrs), and recitation/discussion hours (recitation hrs). “1 cl hr” and “1 recitation hr” correspond roughly to one hour spent in class each week and is equivalent to one (1) credit hour. “3 lab hrs” equals about three hours per week in the laboratory and is also equivalent to one (1) credit hour.
In addition to class and lab time, students can expect to spend about two to three hours of study and preparation for each credit hour of class. Most one-semester classes average three credit hours. To graduate with a bachelor’s degree, students need a minimum of 130 credit hours.
To be included as part of a student’s declaration of courses fulfilling degree requirements, directed study courses (courses numbered 391 or 491) require the approval of the department chair in the major department, the chair of the department offering the course, and the student’s advisor. Approval must be obtained before the student takes the course.
Electives are courses taken in addition to the specific courses required by a given major. Electives bring a student’s credit hours up to the required number for graduation. Some majors allow students to choose many electives; others, few.
Tech’s Community College classes (designated by the letter “C” in the course number) may not be used to fulfill the General Degree Requirements for a Bachelor of Science degree. However, some majors allow student to use these classes to fulfill elective credit.
General Education Core Curriculum Requirements
These are courses in humanities, mathematics, and basic science which all Bachelor of Science students must complete in order to graduate. The general degree requirements should be met by the end of sophomore year. See the New Mexico Tech Course Catalog for both undergraduate and graduate general degree requirements.
Good Academic Standing (Undergraduate)
A regular undergraduate student will be considered in good standing if the student maintains the minimum semester GPA listed below:
Total semester hours Minimum semester GPA
attempted (cumulative) needed to maintain good standing
60 or more 2.00
For determination of academic standing, “semester hours attempted” means courses in which a student earns grades of A, A-, B+, B, B-, C+, C, C-, D+, D, F, S, U, and all transfer credits. “Semester hours attempted” does not include courses in which a student earns grades of IN, SA, UA, W, or WO. Transfer credits are not used in computing the GPA.
A student whose semester GPA falls below the minimum requirements needed for good standing will be placed on academic probation.
Grade Point Average (GPA)
Semester GPA is found by multiplying the number of credit hours for each course with a number corresponding to the student’s grade in the course and then dividing by the total number of credit hours in the semester. A=4, B=3, C=2, D=1, F=0. For example, a student taking two three-hour courses who received an A and a B would have a GPA for that semester of 3.5.
([(3 x 4.0) + (3 x 3.0)]/[3 + 3]=21.0/6=3.5)
Courses taken for grades of S, U, SA, and UA are not calculated in GPA.
Cumulative GPA is an average over a student’s entire Tech career. Transfer credits are not included in cumulative GPA.
A major is a student’s primary field of study. The number of credit hours required varies by program. Since a student’s major determines which courses are required, it is advisable to declare a major as soon as possible. Majors may be changed at any time, but the earlier the better. Students must declare a major and be assigned a major advisor prior to completing the coursework for the major.
Tech awards minors for a student’s secondary field of study. The number of credits required for a minor varies from department to department. Students cannot earn a minor with either the Associate of General Studies or Bachelor of General Studies. Students must declare a minor and be assigned a minor advisor prior to completing coursework for the minor.
Admission, Fidel Center (-5424)
The Admission Office recruits potential students, guides them through the admission process, and welcomes them to Tech at Orientation. The Office is also responsible for Summer Mini Courses and other college-prep programs.
Hi-Tech Ambassador Program
The Admission Office coordinates the Hi-Tech Ambassador Program, a voluntary service organization for Tech students. As a Hi-Tech Ambassador, students actively participate in campus activities and earn points towards awards throughout the year. Ambassadors help Admission staff with on-campus events such as Registration/Orientation, 49ers, Science Fair, and Science Olympiad. Ambassadors also give campus tours to prospective students.
Before logging on to the secure area, students have access to the Course Catalog and the Class Schedule. Tech recommends using Internet Explorer 6.0 or Netscape 6.2.
Logging into the Secure Area
In order to log in, users must enter a User ID (nine characters beginning with “900.” ID numbers appear on Tech ID cards, as well as preregistration forms. A User ID is NOT a social security number.) Users must also enter a PIN. Continuing student PIN’s are the same used for fall registration or to check midterm grades. Students will be prompted to change PIN’s when logging on for the first time.If you have forgotten your PIN, you must go, in person, to the Office of the Registrar. Please bring your Tech photo ID card. Your PIN will NOT be issued over the telephone or by e-mail.
After 10 minutes of no activity, users are automatically logged off.
Click on the Student Services and Financial Aid link to access Registration.
Questions? Complete instructions for registering online are available at www.nmt.edu/banweb-information. Or, contact the Office of the Registrar at 835-5133 or email@example.com.
Center for Student Success, Fidel Center (-5208)
The Center for Student Success assists faculty advisors and students in developing quality advising relationships and provides a wide spectrum of academic support services to help students explore their life goals, interests, and abilities. Academic advisors are assigned to undergraduate students from among the faculty in their major department. Undecided majors receive counseling and are provided with suitable interim advisors from the faculty.
Individual and group counseling is offered to help students identify their learning style and develop academic success skills such as time and stress management, study skills, and adaptive choice-making.
The Academic Referral program is designed to identify and aid students who are having academic difficulties and help them deal with those problems early the semester. The program serves students who are referred by faculty members, on probation, and those students who are academically under-prepared for the demanding curricula at Tech.
Freshman First-Year Experience Program
The Freshman First-Year Experience program (FYE) is designed to help first year students smoothly transition from high school to Tech. The program is devoted to student success and fulfillment both inside and outside the classroom. The major component of the FYE program is the Freshman Seminar, EDUC 101. Freshman Seminar is a one credit hour course that covers strategies to becoming a successful Tech student, including study skills, test-taking skills, time and stress management, goal setting, personal responsibility, and money management.
Group Opportunities for Learning and Development (GOLD Tutoring Services)
GOLD is an academic assistance program based upon the idea that successful students can help other students. GOLD tutors offer tutoring in biology, computer science, chemistry, physics, math, and other courses as needed. Services are free.
The Writing Center assists graduate and undergraduate students with writing, including essays and technical papers. Hours are drop-in. Services are free and are offered each regular semester.
Educational Outreach/Distance Instruction
Community College, Cramer Hall (-6581)
The Tech Community College provides education in physical recreation, fine arts, first aid, and other personal development areas for Tech students, faculty, and staff and Socorro County area residents. Courses offered through the Community College complement the traditional Tech curriculum.
Community College classes, which are signified by a “C” following the course number, are graded on a Satisfactory/Unsatisfactory basis and can be used as elective credit in most majors. Full-time undergraduate students do not pay extra tuition when these classes are a part of their 12-18 hour course load.
For credit Community College classes are counted as part of an undergraduate student’s full-time course load and financial aid. Graduate students may enroll in a limited number of Community College classes to supplement their full-time course load on approval from the Graduate Office. Full-time Tech faculty and staff may use their tuition waiver for Community College credit classes and receive a special price on most non-credit classes. Socorro community members may enroll in Community College classes as special students. Further information on the Community College is available at http://mediaserve.nmt.edu/joomlanew/
Distance Education, Cramer Hall (-5511)
Tech’s Distance Education program offers graduate-level courses in energetic materials, engineering management, environmental engineering, mechanical engineering, petroleum engineering, science teaching, and other disciplines. All Distance Education courses are offered to supplement campus degree program offerings. Distance Education courses are designated with a “D” following the course number in the Tech Schedule of Classes. Courses can be taken nearly anytime and anywhere, using live links between studios as well as live and recorded lectures delivered via the Internet. These courses are intended as a way to help graduate students complete degree programs while on varied work and travel schedules or when they live too far from Tech to make attending an on-campus course feasible. No online degrees are offered at Tech. Current course listings can be found on the Educational Outreach and Distance Instruction web site, http://mediaserve.nmt.edu/joomlanew/.
Grades and Grading Options
A grade is reported for each course in which a student has enrolled to indicate the quality of performance in that course. The grading system used at Tech is as follows:
Grade per Semester Hour
S Satisfactory (C- or better) n/a
U Unsatisfactory(D+ or worse) n/a
SA Satisfactory Audit n/a
UA Unsatisfactory Audit n/a
IN Incomplete n/a
W Withdrawal n/a
WO Withdrawal without Prejudice n/a
NR No Report n/a
NG No Grade Issued n/a
OG Ongoing n/a
An “I” preceding a grade indicates that the student originally received an Incomplete (IN) in the course. The grade points awarded are identical to those grades not preceded by an “I.”
Grade Point Average (GPA)
The total semester hours in which grades of A, A-, B+, B, B-, C+, C, C-, D+, D, and F have been received at this institution divided into the corresponding total grade points earned is the student’s cumulative grade-point average (GPA). The student’s GPA for any time period is found by dividing the credit hours in which grades other than S, U, SA, or UA were received into the total grade points earned during that period. The student’s GPA indicates scholastic standing. Results of challenge examinations shall not be included in the student’s class load for the semester in which the exam is taken.
After completing 30 credit hours, any student in good standing may take up to a total of 18 credit hours on an S/U basis in undergraduate courses not normally graded S/U. (Transfer credits from other institutions are not included in the 18-hour maximum.) Courses may not be taken in this manner without consent of the student’s major department and the department in which the course is taken. Approval for the S/U grade basis must be obtained within the first ten weeks of classes. Decisions made at that time for either letter grade or S/U grade evaluation may not be subsequently changed. Students who receive a grade of S will receive credit for the course. Students who receive a grade of U will not receive credit for the course. Special students must have successfully completed 30 or more credit hours to register for courses on S/U basis unless the course is offered S/U only.
An incomplete (IN) may be given in lieu of a grade when circumstances beyond a student’s control have prevented completing a significant portion of the work of a course within the allotted time. The student’s performance in the course must otherwise be satisfactory. Students must not register for a course in which they received an IN. An incomplete may be removed in a manner and within the time determined by the instructor concerned. At the completion of the course, the student will receive the appropriate grade preceded by an “I” to indicate the original incomplete status of the course. The grade points awarded are identical to those grades not preceded by an “I.”
An incomplete may not be continued beyond one year from the end of the term in which the IN is awarded. Failure of the student to remove the IN by that date will result in an automatic grade of F. In no case can an IN become a withdrawal (W).
No Report (NR)
Thesis (numbered 591), independent study (590), or dissertation (595) courses will be graded with an S only upon fulfillment of graduate degree requirements. Prior to completion, these courses will be awarded NR if performance for that semester is acceptable or U if performance is unacceptable.
No Grade (NG)
No grade was issued by the instructor. This is a temporary grade which will be replaced by the actual grade when it is reported.
Grades for courses that continue throughout several semesters are graded upon completion of the course. The grade of OG is assigned until the course is completed, at which time the grade will be replaced by the appropriate regular grade as listed above.
A student may not withdraw (W) from a class after the tenth week of a fall or spring semester, or the fifth week of a summer session. A W can only be assigned after consulting with the instructor and completing and submitting the appropriate form to the Office of the Registrar. Under no circumstances can an instructor assign a W in a course.
Withdrawal without Prejudice (WO)
Under extremely unusual circumstances (for example, serious illness or death in the student’s immediate family), a student may petition for a withdrawal without prejudice. Such a petition must be presented in writing with supporting documentation (i.e., statement from a physician, obituary, etc.) before the end of the semester to the Associate Vice President for Academic Affairs for review and consideration. Students may not withdraw without prejudice from a course they are failing due to plagiarism, cheating, or other disciplinary issues.
Charges for tuition and fees are not altered by such a withdrawal.
Change of Grade
The instructor of a course has the responsibility for any grade reported. Once a grade has been reported to the Office of the Registrar, it may be changed only in the case of clerical error. The instructor who issued the original grade must submit in writing the reason(s) for the change. The change of grade must also be approved by the department chair.
Changes in grade must be made within five weeks after the start of the next semester, except for extenuating circumstances.
Grade Appeal Procedure
Students seeking grade changes must speak first with the instructor, next with the department chair, and finally with the Vice President for Academic Affairs. A grade must be appealed no later than the end of the semester following the semester in which the student took the class. All questions can be referred to the Office of the Registrar.
Graduate Studies, Fitch Hall (-5513)
The Graduate Studies program provides opportunities for advanced study and research in the basic sciences, computer science, mathematics, the earth sciences, and several engineering fields. The student is provided the opportunity to learn the spirit, as well as the methods, of productive scholarship.
To graduate, a student must fulfill the following:
1. The student must be a regular student.
2. The student must declare which catalog he or she is graduating under.
If a student is continuously enrolled (excluding summer sessions), the student may choose the degree requirements to be
a) the catalog in effect when the student first enrolled or
b)any subsequent catalog. Under special circumstances (such as
being called away to active military duty), a student may use the catalog under which he or she was admitted. Each case will be dealt with individually.
A readmitted student must choose degree requirements to be
a) the catalog in effect when the student was readmitted or
b) any subsequent catalog provided the student is continuously
enrolled after readmission.
3. a) To qualify for all bachelor’s degrees, except the Bachelor of General Studies degree, the student must complete
the General Education Core Currciculum Requirements.
b)Requirements for advanced degrees are noted separately.
4. The student must also complete the courses specified by the major department. Some programs require that the student
pass each required class with a grade of “C” or better. The minimum number of credit hours for any bachelor’s degree is 130.
5. Tech’s Community College classes (designated by the letter “C” in the course number) may not be used to fulfill the General
Degree Requirements for a Bachelor of Science degree. However, these classes may be used to fulfill elective credit for some
majors. Check the specific degree requirements for your major.
6. The student’s cumulative GPA must equal 2.0 or greater.
7. The student must complete a minimum of 30 credit hours at Tech.
8. A candidate for a degree, before registering for the final semester of enrollment, must announce candidacy to the Registrar by filing an “Intent to Graduate” form. Deadlines for submitting a Declaration of Intent are July 1 for those completing their degrees in December and December 1 for those completing their degrees in May. At that time, the Registrar must be furnished with a list of all courses the student wishes to submit in fulfillment of requirements for the degree. It is the responsibility of the candidate, in consultation with the chosen major department and the Registrar, to make sure that the courses fulfill all requirements for graduation. The final declaration must be signed by the student’s major advisor, who certifies that the courses taken meet the requirements for the degree specified. Any arrangement involving a departure from the regular requirements for graduation
requires the approval of the Faculty Senate.
9. All fees and financial obligations to Tech must be paid before a student will be awarded a degree. (All students who complete a campus check-out form are required to have a release from the Financial Aid Office).
10. Students must complete all degree requirements in order to participate in commencement.
Whenever a student satisfies the requirements for two majors, the student shall be awarded a degree listing a double major, and both majors shall be noted on the diploma.
The degrees of Bachelor of Science in Basic Sciences and the Bachelor of General Studies are excluded from the possibility of a double major listing.
Students who wish to be granted two undergraduate degrees not only must fulfill all the requirements specified for each individual degree, but also must earn a minimum of 30 credit hours above the requirements for the first degree.
A student’s major is their primary field of study. The number of credit hours required varies by program. Since a student’s choice of major determines which courses are required, it is advisable to declare a major as soon as possible. Students may change majors at any time, but the earlier the better.
Students must declare a major and be assigned a major advisor prior to completing the coursework for the major.
Tech awards minors for secondary fields of study. The number of credits required for a minor varies from department to department. Students cannot earn a minor with either the Associate of General Studies or Bachelor of General Studies.
Students must declare a minor and be assigned a minor advisor prior to completing the coursework for the minor.
Terminal Transfer Credits
Terminal transfer credits, credits earned at another college or university in order to complete the last degree requirements at Tech, are not allowed except when specified by a particular degree program, or when unusual circumstances appear to justify it. In no case will more than 16 credit hours of terminal transfer credits be allowed. A student who anticipates the need for requesting terminal transfer credit should do so as soon as practical and in no event later than the time of filing the declaration of candidacy for a degree. The request should be addressed to the Vice President for Academic Affairs. It should contain a statement of the circumstances which, in the student’s judgment, justify the request and a specific statement of the program proposed for obtaining the terminal credits. Approval, if granted, will be of a specific program.
The Faculty Senate reserves the right to make curriculum changes. Assurance is given to students that proper measures will be employed to avoid hardships that may result from such changes.
Students can generate degree audits online via BanWeb.
Commencement ceremonies are held each year in early May. Students who finish their degree requirements in August or December may participate in ceremonies held the following May. Students must complete all degree requirements in order to participate in commencement. The only exception is for earth science majors who need to complete Field Methods during the summer immediately following commencement.
Joseph R. Skeen Library (-5614)
The Joseph R. Skeen Library participates in and encourages the education, research, public service, and economic development mission of Tech and serves Library users from the Tech community, Socorro, and beyond. The Library is responsive to change in research and education programs and is current in implementing developments in information services. The Library respects privacy, supports intellectual freedom, and upholds intellectual property rights.
Skeen Library contains over 600,000 books, government documents, and periodicals. It also contains study rooms and carrels, a reading room, and a computer lab. The Library has a small coffee shop that is open most hours that the Library is open. While the Library is open 91 hours a week, as it moves to more electronic resources, these resources become available, both on and off campus, 24 hours a day. The Library provides videos, maps, and microform collections that support the academic mission of Tech. The Library also provides inter-library loan services that expand Tech’s borrowing privileges to more than 40,000 libraries worldwide. Students and faculty may also obtain permits to borrow materials at other university libraries in New Mexico. A growing collection of archival materials relating to Tech, the New Mexico School of Mines, and late US Representative Joseph R. Skeen, is also housed in the Library.
Registrar, Fidel Center (-5133)
The Office of the Registrar is responsible for coordinating the schedule of classes and registering students each semester. The office maintains each student’s academic record in a transcript. In addition, it is responsible for advising veterans, printing and distributing student identification cards, and coordinating commencement. Students can add and drop classes on the web at BanWeb or in person at the Office of the Registrar.
Orientation for incoming students begins the transition to Tech and, for some, to living away from home. Orientation is held at the beginning of each semester and summer session. A fee is charged.
Mathematics is the backbone of all coursework at Tech, and the selection of a student’s initial math course is critical to success at Tech. Placement is determined by each student’s ACT/SAT math score or the optional math placement test, described below.
ACT Math Score SAT Math Score Initial Math Course
20 or lower 490 or below MATH 101
21 to 23 500 to 550 MATH 103
24 to 25 560 to 580 MATH 103 and 104
26 to 29 590 to 660 MATH 104
30 or higher 670 or higher MATH 131
Students may also enroll in MATH 131 (Calculus and Analytic Geometry I) if:
1. The student is transferring college credit in college algebra and trigonometry.
2. The student earned a 3 or higher on the Advanced Placement (AP) Calculus AB exam or a 3 or higher on the AB subscore of
the Calculus BC exam.
An optional math placement test, which covers algebra and trigonometry, is available to students who score below 30 on the ACT math test or received below 670 on the SAT mathematics test. Waivers into 100-level math classes are not granted. Students must take the math placement exam if they want to enroll in any math class other than those listed above for your ACT or SAT math score.
Registering for Courses
Specific days are set aside for registration. Students may register online through the second Friday of instruction or in person through the third Friday of instruction, but will be charged a late registration fee. Registration after this period will depend upon the merits of each individual case.
Schedules of course offerings, with time and place of meeting and the name of the instructor in charge, are available in hard copy or at http://banweb.nmt.edu before the registration period of each semester or summer session.
A course may be cancelled if demand or resources are insufficient. Students are encouraged to discuss with their advisors their interest in courses not currently offered.
Students must be enrolled in a class to attend that class. Students may not “sit in” on a class for which they are not registered.
Students must settle their financial status (validate) with the Tech Business Office before they can complete registration.
Academic advising is one of the most important keys to a student’s success. Academic advising provides the student with the necessary information about courses and degree requirements, but, more importantly, the academic advisor serves as a mentor as the student explores the discipline and develops his or her professional identity. The advising system is designed so that:
· Each student is assigned a faculty advisor from the major department.
· Undecided students work with the Center for Student Success to determine the best placement until the major is declared.
· Each student works with his or her advisor each semester to plan the next semester’s courses. The advisor must approve the selected coursework and sign the registration form.
· Students seeking to minor in a subject must obtain a faculty advisor for the minor.
· Advisor/Major changes are initiated in the Center for Student Success.
· It is the responsibility of the student, in cooperation with the appointed academic advisor, to arrange programs so as to satisfy the common requirements for all bachelor’s degrees and the specific requirements of the major department.
Late Registration Fee
Students who fail to register during the designated period are charged a late fee. This stipulation applies to all regular undergraduate and graduate students. Special students are not charged this fee.
Late Validation Fee
Students who fail to validate their registration on the day of registration are charged a late validation fee. Students who register late and who do not validate their registration that day will also be charged. This fee applies to all regular undergraduate and graduate students. Special students are not charged this fee.
Proof of Insurance
Regular full- or part-time students must show proof of valid health and hospitalization insurance with another U.S.-based insurance company before registering for classes for the first time. Students are responsible for notifying the Student Health Center of any changes in their insurance.
Students who do not have coverage under another insurance plan can purchase insurance at www.macori.com.
Changes in Registration
A student may change his/her program by filing a Change-of-Registration form with the Registrar. No classes may be added after the third Friday following the beginning of classes of a fall or spring semester or the first week of a summer session. During the first three weeks of the semester, a student may drop a class without penalty, and the course will not appear on the permanent record. After the third week of classes in a fall or spring semester or the first week of a summer session, the student must file a Withdrawal Authorization Form and pay the withdrawal fee. The grade “W” will appear on the student’s permanent record. A student may not withdraw (W) from a class after the tenth week of the semester, or the fifth week of summer session. Students may change to audit or S/U up to the tenth week of the semester or the fifth week of the summer session.
Repeating a Class
A computable grade is a grade with a numerical equivalent: A, A-, B+, B, B-, C+, C, C-, D+, D, or F. A non-computable grade is a grade with no numerical equivalent: SA, UA, S, or U.
If you received Then
A, A-, B+, B, B-, You may not repeat the class for a grade or credit unless the course description specifically says you may.
C+, C, or S
C-, D+, D, or F You may repeat the class for a new letter grade and credit. The new grade will replace the old grade in
calculation of your GPA, even if the new grade is lower. You may not repeat the class at an institution other
SA, UA, or U You may repeat the course for a grade and credit. If you repeat a course in which you received a U, you must
take it for a computable grade.
IN (incomplete) You must complete the class within the time agreed upon with the instructor. Do not register for the class
again. This is not considered a repeat.
The old grade will continue to appear on your transcript, but only the new grade will be calculated in your GPA. Students may not repeat courses at other institutions.
Withdrawing from a Course
A student may withdraw and receive the grade of “W” from a course until the tenth week during the fall or spring semester (or the fifth week in the summer session). Talking with instructors and advisors about course progress at midterm will help students make this decision. Other options include:
· Change to Satisfactory/Unsatisfactory (S/U), which will not affect GPA. (This option is only available for students who have successfully completed 30 or more credit hours.)
· Change to Audit. Students are required to file the appropriate form with the Office of the Registrar in order to withdraw from a course or change to S/U or Audit.
Satisfactory Academic Progress
Satisfactory Academic Progress for Financial Aid
To be in good standing for financial aid purposes, a student must earn at least 75 percent of the hours attempted with a cumulative G.P.A. of:
1.6 if you have attempted 0 - 29 credit hours
1.8 if you have attempted 30 - 59 credit hours
2.0 if you have attempted 60 or more credit hours
See the Tech Course Catalog for further information about satisfactory academic progress for financial aid purposes.
Scholarships, Financial Aid Office, Fidel Center (-5333)
Tech makes every effort to make undergraduate education affordable for everyone: new students, returning students, and transfer students. Assistance comes in the form of institutional scholarships, financial aid, and student employment.
1. Institutional scholarships are based solely on grades (high school GPA, standardized test scores, and college grades for transfer students). Students do not need to demonstrate financial need for an institutional scholarship—only academic merit.
2. In addition to scholarships, Tech offers financial aid, which includes:
· Federal grants (e.g., Pell Grant, SEOG Grant, Academic Competitiveness Grant, SMART Grant)
· Federal loans (e.g., Perkins Loan, Stafford Loan, PLUS Loan)
· Federal Work-Study
· New Mexico grants (State Student Incentive Grant, College Affordability Grant)
· New Mexico Scholars Program (based on academic merit and financial need)
· New Mexico Work-Study
Details on this year’s institutional scholarships and financial aid programs, including dollar amounts, are available at www.nmt.edu/prospective/and in a brochure available from the Admission Office.
When students are admitted to Tech, the student’s application is automatically reviewed for an institutional scholarship. (Tech gives only one institutional scholarship per person. If, by accident or oversight, a student is offered two institutional scholarships, the student may keep only one.)
Deadlines for consideration of scholarships for the fall semester for first-time students are February 1 for the Gold and Silver scholarships and March 1 for the other scholarships. For consideration for a scholarship for the spring semester, the deadline is November 1.
Deadlines for scholarships for transfer students are June 1 for the fall semester and November 1 for the spring semester.
Students who did not qualify for an institutional scholarship upon entrance to Tech but have completed two semesters at Tech, earning a minimum of 24 credit hours with at least a 3.0 GPA, may be eligible for an Endowed Scholarship. Inquire at the Financial Aid Office.
Generally, for scholarship consideration, a student must:
· Be a U.S. citizen or an eligible non-citizen; or be an international student in legal F1 or J1 student status. (International students are eligible only for transfer scholarships and certain tuition reduction programs.)
· Be pursuing a first bachelor's degree;
· Be enrolled in a regular degree program at New Mexico Tech; and
· Carry at least 12 credit hours per semester.
Institutional Scholarship Renewal
Each year, each student’s institutional scholarship is automatically renewed. Students must maintain the GPA specified by the specific scholarship to keep the scholarship (e.g. 3.25 for Gold or Silver, 3.0 for Presidential, etc.) and have earned a minimum of 24 credit hours in the regular academic year. The requirements for each institutional scholarship are in the Scholarship Conditions and Requirements received with the scholarship offer. If a student’s GPA falls below the requirements, the Financial Aid Office will award whichever scholarship the student does meet the requirements for. If the student’s GPA again rises to meet the criteria of the higher level scholarship, the scholarship may return to the higher one. It is each student’s responsibility to bring this change of eligibility to the attention of the Financial Aid Office. Please note that students may not qualify for a scholarship higher than the one awarded upon entrance to Tech.
Institutional scholarships are offered for a maximum of four years for first-time students and a maximum of three years for transfer students. The length of a student’s scholarship is on the scholarship offer. Students should work closely with their advisor and check with the Registrar’s Office to make sure they are on track to finish their program in the time specified. If a student needs additional funding to finish their bachelor’s degree, they should consider applying for financial aid.
If a student’s scholarship is cancelled due to academic ineligibility, and the student re-establishes eligibility, they may apply for reinstatement of the scholarship. This request should be made as soon as possible after the spring or summer semester, whichever is applicable. The originally specified time period of the scholarship is not extended.
Student Academic Status
The academic regulations have a two-fold purpose:
· to prevent the dissipation of the resources and time of students who fail to make reasonable progress in their academic programs at Tech, and
· to facilitate the maintenance of high academic standards at Tech.
Writing Center, Center for Student Success
See Center for Student Success.