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Job Materials

In application (or cover) letters, the "you attitude"—looking at the situation from the reader's point of view and adjusting the content, structure, and tone of your writing to meet that person's needs—is crucial. Don’t write about how the organization will benefit you; show the reader how you can benefit the organization. An employer or grad school is interested in your knowledge, skills, and experience. Begin by showing your knowledge of the organization in the introduction; find something to praise and try to show you might fit within the structure of the organization. Since much of science, technology, and business, not to mention technical communication, requires collaboration, employers will be interested in how well you work with others. In the letter, try to incorporate information about working with others.

 Parts of a letter:

Almost all letters contain:

  • heading: your address
  • inside address: the organization and or person receiving the letter,
  • salutation: greeting, don’t use clichés such as To Whom It May Concern
  • body: Introduction, body, conclusion
  • complimentary close,
  • signature,
  • reference initials.

Most letters also contain some of the following notation lines:

  • attention: useful when you don’t have a name, e.g. Attention HR
  • subject: job title or number
  • enclosure and copy.

All letters contain the following:

  • introduction
  • body (Qualifications)
  • conclusion

Most letters are typed in one of two formats (See handout called letter formats):

  • modified block
  • full block
Two Mining Students Win National Scholarships

Two Mining Students Win National Scholarships

SOCORRO, N.M. January 23, 2015 – Two New Mexico Tech students in the Mineral Engineering Department won competitive scholarships from the SME: The Society for Mining, Metallurgy and Exploration. ...

Three Students Win Space Grant Consortium Scholarships

Three Students Win Space Grant Consortium Scholarships

SOCORRO, N.M. January 22, 2015 – Two graduate students and an undergrad won scholarships for their research projects from the New Mexico Space Grant Consortium. James Price, a master’s student in phy...

Tech Seeking Public Comment About Programs

Tech Seeking Public Comment About Programs

SOCORRO, N.M. January 12, 2015 – New Mexico Institute of Mining and Technology is seeking comments from the public about the Institute in preparation for its periodic evaluation by its regional accred...

‘Jekyll and Hyde’ Musical Cancelled

‘Jekyll and Hyde’ Musical Cancelled

January 21, 2015 -- THIS EVENT HAS BEEN CANCELLED. For information on ticket exchanges or refunds, call 835-5688 or email pas@admin.nmt.edu.     SOCORRO, N.M. December 23, 2014 – “Jekyll ...

Tech Launches New Biomedical Sciences Program

Tech Launches New Biomedical Sciences Program

SOCORRO, N.M. January 20, 2015 – New Mexico Tech has started a new bachelor’s degree in Biomedical Sciences, approved by the Board of Regents in November, students have already started enrolling. P...

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