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Meeting, June 19, 2008

The following plan was approved by the New Mexico Tech Alumni Association Board of Directors meeting on June 19, 2008
New Mexico Tech Alumni Association
1-Year Fiscal Plan July 1, 2008-June 30, 2009

The mission of the New Mexico Tech Alumni Association (NMTAA) is to encourage a lifelong interest in the university by its alumni and friends. Through a variety of actions, events, services, and communications, the Association’s goal is to promote positive feelings and interactions, and mutual support among the university, its alumni and the communities it serves.

The organizational vision: Build an organization whose mission- and values- driven programs serve and compel the support and engagement of alumni, students, and friends with New Mexico Tech.

Core Values:

  • Recognition - We recognize the value of the education New Mexico Tech has provided and share this recognition through the celebration of our strengths and successes. Our thrill for excellence in all that we do compels us to support our fellow alumni and our Alma matter.
  • Traditions - We will preserve and honor the legacy of our past generations. We will build and sustain emerging events and experiences to become enduring traditions. Solid tradition will unite and enrich us.
  • Diversity - We embrace, respect and actively encourage every dimension of diversity in all we do. Diversity is the strength and foundation that balances and enriches our association.
  • Relationships— We are committed to developing and nurturing engaging partnerships that advance learning, education, service and outreach to benefit past, present and future members of the New Mexico Tech family.

Organizational Goals:

1. Establish a development strategy and communications infrastructure to support the vision and mission of the New Mexico Tech Alumni Association.

    Strategies:

    1.1. Create a long-range collaborative planning process with the Board of Directors of the Alumni Association that examines the core vision, mission and values of the organization, affirms and refines the partnership between the Alumni Association and the University and its academic and research units.

  • Determine organizational values and measurable critical success factors.
  • Responsibility: Board of Directors, Director of Office of Advancement
  • Timeline: June 2009
  • Potential Funding Sources: N/A
  • Key Metric(s): Completion of 5-Year Plan

    1.2. Collaborate with ISD and other key stakeholders to determine the most cost effective and efficient online technology to apply in order to provide alumni with professional and social networking opportunities, online dues payment, a record of Board business, robust and personalized university information, and a variety of other interactive functionalities.

  • Responsibility: Director of Office of Advancement with input from the Board
  • Timeline: November 2008
  • Potential Funding Sources: Office for Advancement, Alumni Association Account.
  • Key Metric(s): On-line web services, all board business done on-line, e-mail accounts for Alumni

    1.3. Conduct a wide ranging phone survey to gather current alumni perceptions of New Mexico Tech and its programs as well as alumni interest in New Mexico Tech and the New Mexico Tech Alumni Association.

  • Conduct a phone survey of all New Mexico Tech alumni.
  • Responsibility: Director of Office of Advancement with input from the Board
  • Timeline: January 2009
  • Potential Funding Sources: Office of Advancement, Alumni Association Account.
  • Key Metric(s): Completion of survey, # of alumni participants

2. Engage New Mexico Tech alumni and friends in ways that provide true value to the University, students, faculty and each other.

    Strategies:

    2.1. Determine if the university and alumni have interest in supporting an alumni ambassador program.

  • Responsibility: Director of Office of Advancement with input from the Board
  • Timeline: February 2009
  • Potential Revenue Sources: N/A
  • Key Metric(s): University commitment, quantitative feedback from alumni

    2.2. Collaborate with the New Mexico Tech Office of Admissions to create a process to train, advise, and recruit alumni to assist in student recruiting efforts.

  • Responsibility: Director of Office of Advancement with input from the Board, Director of Office of Admissions
  • Timeline: Ongoing
  • Potential Revenue Sources: Office of Advancement, Office of Admissions, Alumni Association Account.
  • Key Metric(s): # of alumni recruiters, # of college fairs attended, rise in student enrollment

    2.3. Investigate the desire to create an alumni network to provide current students with job skill training, transition advice, and mentorship.

  • Responsibility: Director of Office of Advancement with input from the Board
  • Timeline: Ongoing
  • Potential Revenue Sources: N/A
  • Key Metric(s): Consensus on a feasible plan

    2.4. Evolve alumni chapter structures into strategically identified alumni networks organized around key geographic and special interest areas.

  • Responsibility: Director of Office of Advancement with input from the Board
  • Timeline: Ongoing
  • Potential Revenue Sources: Office of Advancement, Alumni Association Account.
  • Key Metric(s): # of alumni engaged as volunteers and event/activity participants, completion of prescribed expectations for each local area network and special interest group

3. Develop a program that builds life long relationships with current students that creates awareness, understanding and appreciation for the role those alumni and alumni association plays in the life of the university and in the lives of the alumni.

    Strategies:

    3.1. Explore ways that the NMTAA can raise awareness of its purpose on campus. What feasible means can be employed to inform students of the importance and tradition an alumni association can bring to the life long experience of attending New Mexico Tech.

  • Responsibility: Director of Office of Advancement with input from the Board
  • Timeline: Ongoing
  • Potential Revenue Sources: N/A
  • Key Metric(s): # of student members, # of student members converting to alumni members, # of student volunteers

    3.2. Continue to promote and maintain traditions at 49ers, commencement, and in honoring alumni.

  • Responsibility: Board of Directors
  • Timeline: Ongoing
  • Potential Revenue Sources: Office of Advancement, Alumni Association Account.
  • Key Metric(s): # of students/alumni participating in events/activities geared towards university traditions and history

4. Recognize and celebrate the outstanding achievements of alumni, friends, students, faculty and other members of the university community.

    Strategies:

    4.1. Continue to enhance the annual Distinguished Alumni and Distinguished Service awards events.

  • Maintain a nominating committee to generate additional quality nominations for various alumni award categories.
  • Investigate the development of an awards program to recognize students and faculty who have distinguished themselves at the university.
  • Consider the development of a “Legacy Award” to pay tribute to one or more alumni or friends who have provided the university with exemplary volunteer service.
  • Responsibility: Board of Directors
  • Timeline: Ongoing
  • Potential Revenue Sources: N/A
  • Key Metric(s): N/A

    4.2. Recognize and feature outstanding alumni on the alumni association home page, Gold Pan, and any other future communications.

  • Responsibility: Board of Directors
  • Timeline: Ongoing
  • Potential Funding Sources: Office of Advancement, Alumni Association Account.
  • Key Metric(s): Number of alumni, students, faculty and other constituents recognized and/or featured on an annual basis, customer satisfaction index for those attending recognition events


5. Establish a financial structure to meet the long and short term needs of the Alumni Association.

    Strategies:

    5.1. Approximate the costs associated with this fiscal plan and budget this percentage of revenue plus a reserve factor to remain in the AA account as operating funds.

  • The treasurer of the board shall coordinate with the Office of Advancement to ensure that the AA account is funded to cover operations.
  • The board shall determine the reserve factor required to maintain the operating budget.
  • A quarterly treasurer’s report shall be discussed at board meetings and an annual report will be presented at the annual general meeting.
  • Responsibility: Board of Directors, Director of Office of Advancement
  • Timeline: Ongoing
  • Potential Revenue Sources: N/A
  • Key Metric(s): Regular reporting, operations funded, and sources of revenue known.


     

    5.2. Investigate funding strategies (endowment, etc.) to make the Alumni Association self sufficient in operating costs with the goal to have accounts established by year end.

  • Responsibility: Board of Directors, Director of Office of Advancement
  • Timeline: Ongoing
  • Potential Funding Sources: N/A
  • Key Metric(s): Target date for self funding, defined minimum funding levels.
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