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Meeting, Dec. 5, 2007

New Mexico Tech Alumni Association
Board of Directors Meeting
December 5, 2007

Present: Geza Keller, Louise Chamberlin, Tom Dillon, Linda Gonzales, Earl Eiland, Shasta Marrero, Paul Shoemaker, Edie Steinhoff, Brett Wendt

Associate members present: Carol Lynn Tiegs, Cheryl Pulaski

Absent: Josh Asplen, Russ Erbes, Charlie Goodman, Navid Mojtabai

The meeting was called to order at 3:05 p.m. with a roll call. Earl Eiland introduced Shasta Marrero, the newly elected president of the Graduate Student Association, who will replace Earl on the board.

Ray Bellande has stepped down from the board and will serve as the association’s historian.
49ers Wrap-up and 2008 Planning

  • Linda Gonzales and Carol Lynn Tiegs will form a committee to begin planning for 49ers 2008. They will draw on a list Carol Lynn has compiled of alumni volunteers.
  • Suggestions from the board included:
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    • Focus on and expand the Annual General Meeting (AGM) as the heart of 49ers;
    • Use the AGM to connect with the university, including its president, and presidents of the Student Association and Graduate Student Association;
    • Revive the President’s Cocktail Party at Macey, including professors;
    • Use the Hi Tech Ambassadors to conduct campus tours;
    • Have alumni volunteers contact former classmates/friends by phone/e-mail to encourage attending.
  • Board members are encouraged to send additional suggestions to Carol Lynn or Linda.

Budget Discussion

The board consensus is to track the budget in balance sheet rather than cash flow format, and that the budget needs to be linked to the Association’s strategic plan and mission.
Election of New Board Members

The following new members were unanimously elected to the board:

  • Steve Dixon (B.S., Chemistry, ’75) – nominated by Geza Keller, seconded by Tom Dixon;
  • George Schmaltz (B.S., Comp. Sci. and Elect. Engr., ’04; M.S., Engr. Mgt., ’06) – nominated by Edie Steinhoff, seconded by Louise Chamberlin.

Geza has asked Steve to serve as chair of the newly formed Finance Committee.
Nominating Committee

Board consensus is to plan for such a committee as the board grows. Chapter presidents or vice presidents could be a source of recommendations, particularly as the number of chapters expands. Geza volunteered to draft language defining the committee’s role.
Distinguished Alumni Award
Presentation of the award will be moved back to Commencement ceremonies.

  • A call for nominations will appear in the spring “Gold Pan” and on the alumni website, and Carol Lynn and Cheryl will solicit nominations from faculty.
  • Tom Dillon volunteered to join a committee to review criteria for the two alumni awards;
  • Navid Mojtabai was volunteered to chair the committee, and Carol Lynn indicated that Sharon Sessions (B.S., Math/Physics, ’97), now a professor in the Tech Physics Department, is willing to serve on the committee.

Collaboration with Admission on Student Recruitment

(See related article in Gold Pan.)
Strategic Plan Process

  • Paul Shoemaker, who has conducted strategic planning for Sandia National Laboratory, New Mexico Tech, Stanford University and the University of New Mexico, outlined his plans for a strategic plan process and goals.
  • The board agreed that it would be wise to survey alumni prior to beginning creation of a strategic plan.
  • Paul will create a draft survey to be sent to alumni association members, and circulate it to the board for comment.
  • The survey should include a question regarding desirability of lifetime nmt.edu e-mail accounts.
  • Carol Lynn and Cheryl will handle administration of the survey.
  • The Alumni Association’s strategic plan will take into account the New Mexico Tech 2006-2011 Strategic Plan available in pdf format on the Tech website

Other Business

    Carol Lynn will poll board members on meeting time and frequency. Brett suggested the possibility of holding more frequent discussion meetings on specific items, with less frequent decision-making meetings requiring a quorum.

The meeting adjourned at 4:20 p.m.