Policies and Procedures at New Mexico Tech

Table of Contents

Office of the President

• Equal Opportunity/Affirmative Action and Compliance
• Internal Audit
• Policy Development at New Mexico Tech

Vice President for Academic Affairs

• Appointment, Promotion and Tenure
• Computer Accounts
• Consulting Policy
• Faculty Candidates – Recruitment and Scheduling
• Faculty Candidates – Visit and Interview Process
• Final Exam Policy
• Honorary Degrees
• Merit Pay Policy
• Professional Activity Report (PAR)
• Sabbatical Leave
• Teaching Evaluations
• Vehicle Pool – Academic

• Academic Honesty
• Grievance Policy
• Macey Scholarship
• Student Handbook

Joseph R. Skeen Library

• Circulation
• Circulating Resources
• Copiers, Printers and Microform Printing
• Electronic Journals
• Fines Policy
• Interlibrary Loan
• Internet Use Policy
• Library Research Instruction
• Non-Circulating Resources
• Off-Campus Access Via VPN Server
• Passports to Other Libraries
• Research Databases
• Room Reservation

• Policy on Computer Accounts
• Access and Usage Policy
• Violations and Discipline
• Software Requests

Office of the Registrar

• Policies for Undergraduate Students

Graduate Studies

• Policies for Graduate Students
• Externally Funded Research Assistants

Vice President for Administration and Finance

• Asset Capitalization
• Information Services Division
• Investments
• Post Office
• State Mine Inspection

Budget and Analysis

• Banner Data Standards (in development)
• Business Policies
• Federal Compliance
• Financial Database
• Financial Reporting for Public Institutions in New Mexico, from New Mexico Commission on Higher Education (CHE)
• Non-Employee Travel
• Maintenance of New Mexico Tech Policies and Procedures Manual
• Preparing the Budget

Business Office

• Effort Reporting – Personnel Activity Report (PAR) and Instructions
• Gas Card Policies
• Gas Card Procedures
• Foreign Student/Visitor Program
• General Accounting
• Moving Expense Policy
• ONR Overhead Rate Agreement
• Overhead Rate Development
• Payment to the N.M. Educational Retirement Board
• Payroll Deduction
• Payroll/W-2 and Tax Reporting
• Professional Activity Costs Form
• Space Recording for Overhead
• Travel Policy

Campus Police

• Campus Police Policies and Procedures
• Key Control
• Non-Motorized Vehicles on Campus

Facilities Management

• Bottled Gas Orders (campus-only service)
• Director of Planning, Allocation and Assignment of Space
• Occuptional Health and Safety Program
• Services to the New Mexico Tech Community
• Front Desk: Work Order Requests
• Changeable Work Order Requests
• Emergencies
• Location and Hours of Operation
• Maintenance Serrvices
• Non-Emergencies
• Project Administrator
• Table and Chair Rental
• Vehicle Rental
• Garage
• Greenhouse
• Motor Vehicle Fuel
• Recycling Program
• Warehouse -- Shipping and Receiving
• Time Card Policy and Guidelines

Human Resources

• Donated Annual Leave
• Drug Policy for Employees (from Employee Handbook)
• Employee Handbook (internal viewing only)
• Non-Exempt Personnel Temporarily Assigned to Foreign Locations
• Patents and Copyrights (from Employee Handbook)
• Risk Management

Property Manual

Purchasing Procedures Users Manual
New Mexico Tech Purchasing Policy and Procedures, Oct. 2005

Restricted Funds Accounting (Intranet)

Cost Accounting Standards Board Disclosure Statement

These policies are available only to those people with access to the New Mexico Tech Intranet.

• Reviewing for Allowable and Unallowable Costs
• Cost Share Policy
• Subrecipient Policy
• Fiscal Responsibilities of Principal Investigators (P.I.s)
• RFD Contract Review Procedure
• Fringe Benefits
• Research Audits
• Department Procedures
• Draft Policy/Comments
• What Happens When?
• Who Are We?/Shared Responsibilities
• Related Web Sites

Vice President for Student and University Relations

• Donor Management Guide
• How to Create a Scholarship

• Policies for International Students
• Policies for Undergraduate Students

Dean of Students

• Visitors' Code of Conduct

Fidel Center

• Policies on use of Fidel Center

Auxiliary Services

• Children's Center
• Golf Course
• Macey Center
• Performing Arts Series
• Physical Recreation (Gymnasium Policies)
• Residential Life/Family Housing
• Swim Center

Student Affairs

• Advising Resource Center (ARC)
• Career Services
• Financial Aid
• International and Exchange Programs
• Student Alcohol and Drug Policy (from Student Handbook)
• Student Employment Handbook
• Student Health Center/Insurance
• Students with Disabilities

Vice President for Research and Economic Development

• Conflict of Interest
• Policy on Human Subjects Research
• Policy to Assure the Integrity of Research

Energetic Materials Research and Testing Center

• Journal Voucher Control
• Journal Voucher Processing
• Purchasing
• Time Card Policy

New Mexico Bureau of Geology and Mineral Resources

• Manual of Collections Policies and Procedures for the New Mexico Bureau of Geology and Mineral Resources Mineral Museum