Jim McLain, Associate Director
The Associate Director works with the Supervisors and Managers to develop a budget for the entire Facilities Management operation based on fiscal year state appropriations and revenue from its customer base. Customers include Auxiliary Services, other campus entities, and non-university clients to a lesser degree.
The Associate Director and Business Manager develop budget projections based on expenditures from each Facilities Management department. They meet personally with department supervisors and staff to see if they anticipate any significant increases in line-item expenditures. The Facilities Management Director determines staff needs, with percentages built into the budget itself.
Monthly financial reports are prepared and submitted to the Vice President for Administration and Finance, the Associate Vice President for Administration and Finance, and the Director of Budget and Analysis. The reports reflect work order income, expense levels, year-end projections, payroll entries and times and materials entries.
Invoices are sent to departments every two weeks. These bills are represented on detail from the university's administration in Brown Hall as a single line item. Questions about the bills are fielded by the Business Manager and Cost Analyst.
The Cost Analyst also assists in revising and updating department Policies and Procedures related to personnel issues, with concurrence from the Facilities Management Director.
All bills sent to university departments are cross-referenced to the work orders.
The department provides draw-down funding on special state appropriations.
Some infrastructure funding is earmarked for Americans with Disabilities Act (ADA) improvements campus-wide.
The office works with the Director of Purchasing on developing speculations for, and letting, certain bids.
The Facilities Management department also provides fuel service to all New Mexico Tech departments. Procedures for this service are listed separately.