Policies and Procedures at New Mexico Tech
This webpage is under development and is undergoing regular changes and review (most recent update: January 22, 2014).
Policies and Procedures at New Mexico Tech
New Mexico Tech Policies help to ensure coordinated compliance with applicable laws and regulations, to promote operational efficiencies, to enhance the Institute mission, or to reduce institutional risk.
Additionally, New Mexico Tech Policies help to ensure integrity and other fundamental institutional values that define the vision of New Mexico Tech, such as academic freedom, freedom of expression, shared governance, maintaining collegiality and citizenship, and upholding accountability for professionalism and diplomacy among administration, faculty, staff, students, other constituents and maintaining accountability to our accrediting and regulating organizations.
New Mexico Tech Procedures are the methods for implementing our New Mexico Tech Policies.
All Regent Policies and Administrative Policies are found on this webpage. Faculty, staff and student orientation directs any new members to the New Mexico Tech community to this webpage. It is the responsibility of the faculty, staff or students to familiarize themselves with the policies and procedures that apply to them.
Policies Under Campus Community Review
The final draft of the following policy or policies are available to the campus community for a 15 calendar day review and comment period. Please click on the links below to view the draft policy or policies:
The Faculty Senate's Academic Freedom and Tenure Committee was asked to formalize two new policies. Anyone who wants to comment on either of these two proposals, should email comments to Dr. Tom Kieft at firstname.lastname@example.org
- The Procedure to Become An Emeritus Faculty Member.
- Guidelines for Eligibility in Departmental Voting.
Policy and Procedure for Policy Development and Revision:
Board of Regents Policies
Board of Regents policies are administrative policies that have been approved by the Board of Regents. The President determines whether or not an administrative policy requires Board of Regents' approval.
Board of Regents policies have institution-wide application and are intended to be enduring, rather than a response to a particular issue. Board of Regents policies help ensure compliance with applicable laws and regulations, enhance the university's mission, promote operational efficiencies, and reduce institutional risk.
Administrative policies, also called university policies, are needed to operate New Mexico Tech in compliance with state and federal legislation, such as campus health and safety standards, records retention, financial operations, and rules governing student behavior on campus, and academic procedures or standards.
The scope of university policies is extensive, ranging from rules governing the university as a whole, to individual departments or offices, including those off-campus.
Faculty Senate and Academic Policy
As stated in the Faculty Senate Standing Rules, "The Faculty Senate of the New Mexico Institute of Mining and Technology exists to set policy relating to academic matters, including admissions, academic standards, curricula and graduation requirements for both the undergraduate and graduate programs, and to recommend the conferral of earned degrees to the President."
The Faculty Senate approves academic policies or curricular changes that have institutional impact after they have been vetted through and voted on by the Council of Chairs for undergraduate student academic policies and vetted through and voted on by the Graduate Council for graduate student academic policies. Academic policies that are institutional – apply to all students – are vetted through and voted on by the Council of Chairs.
Before voting on an academic policy or curricular change that has institutional impact, the Council of Chairs and the Graduate Council must follow the procedures within the Policy Development, Amendment and Rescindment Policy and Procedure.
After the approval by the Faculty Senate, the academic policies must be approved by the NMIMT President, after which they become Administrative Policies and are recorded in the New Mexico Tech Course Catalog.
If the President deems that the policy requires Board of Regents approval, this approval and adoption by the Board of Regents must occur before the policy is recorded in the New Mexico Tech Course Catalog.
Policies and procedures are arranged alphabetically by Policy title and are listed under the Office of the President and the office of the Vice President or Division Head that is responsible for (the sponsor of) the policy and procedure).
Office of the President
- Equal Opportunity/Affirmative Action and Compliance (Appendix A)
- Inspection of Public Record Requests
- Internal Audit
- Moving Expenses Policy
- Policy Development at New Mexico Tech
- Policy on Additional Compensation on Sponsored Projects
- Vehicle Usage Policy
Undergraduate Course Catalog (2013-2014)
The policies below are arranged under each vice president who is responsible for that office.
Please scroll down for more.
Vice President for Academic Affairs
[Policies available from the link above include all of the items listed below.]
- Academic Honesty Policy
- Policy and Procedure for Appointment, Promotion & Tenure
- Computer Accounts for Faculty
- Consulting Policy
- Expedited Degree Policy
- Faculty Candidates - Recruiting & Scheduling
- Faculty Candidates - Visit & Interview Process
- Final Exam Procedure
- Honorary Degrees
- Merit Pay Plan
- Post Tenure Review of Faculty
- Professional Activity Report (PAR)
- Sabbatical Leave Policy
- Teaching Evalations
- Travel Funding Policy
- Vehicle Pool - Academic
- Regulations Governing Academic Freedom and Tenure
[Policies available from the link above include all of the items below.]
- Academic Honesty
- Center for Student Success
- Grievance Policy
Education Outreach and Distance Instruction (EODI)
- Circulating Resources
- Copiers, Printers and Microform Printing
- Electronic Journals
- Fines Policy
- Interlibrary Loan
- Internet Use Policy
- Library Research Instruction
- Non-Circulating Resources
- Off-Campus Access Via VPN Server
- Passports to Other Libraries
- Research Databases
- Room Reservation
- Policy on Computer Accounts
- Access and Usage Policy
- Violations and Discipline
- Software Requests
Office of the Registrar
Vice President for Administration and Finance
Office of the Vice President for Administration and Finance
Campus Police - Work in Progress
Cost Accounting Office
Facilities Management - Coming soon
Human Resources - Work in Progress
ISD (Information Services Department)- Work in Progress
Sponsored Project Administration
Sample Audit Letter
- Subagreement Template_Revised 4-9-14 (PDF)
- Subagreement Template_Revised 4-9-14 (Word)
- Subrecipient Risk Analysis Matrix
- Regent Notification Memo
- Subagreement Exhibit C: NMIMT "Vendor" Registration Form
- Subagreement Exhibit D: Reporting Requirements
- Subagreement Exhibit E: Certificate of Current Cost or Pricing Data
- Subagreement Exhibit F: Federal Financial Accountability and Transparency Act (PDF)
- Subagreement Exhibit F: Federal Financial Accountability and Transparency Act (Word)
- Annual Audit Certification Letter
Vice President for Research and Economic Development
- General Research Policies
- Conflict of Interest Policy
- Policy on Human Subjects Research
- Policy to Assure the Integrity of Research
- Energetic Materials Research and Testing Center
- Journal Voucher Control
- Journal Voucher Processing
- EMRTC Purchasing
- Time Card Policy
- Policies for International Students
- Policies for Undergraduate Students
Energetic Materials Research and Testing Center (EMRTC)
Petroleum Recovery Research Center
New Mexico Bureau of Geology and Mineral Resources
Manual of Collections Policies and Procedures for the New Mexico Bureau of Geology and Mineral Resources Mineral Museum